The official document title consists of three parts: the issuing authority, the reasons for issuing the document and the types of the official document, which are called the "three elements" of the official document title.
Requirements for document filling:
I. Document number:
Generally, it includes agency word, year number and sequence number. For example, "Guo Fa [1997] No.5" represents document No.5 issued by the State Council1997. "Guofa" is the representative word of the State Council, "[1997]" is the year number, and "No.5" is the serial number of the document.
If several organs jointly issue a document, only the document number of the host organ shall be indicated. Number position: where there is a file prefix, put it in the middle of the red line above the title and below the prefix; If there is no document prefix, it is placed to the right under the title. The function of numbering is to count the number of documents issued, which is convenient for the management and search of official documents; When referring to a file, it can be used as the code name of the file.
Second, the scope of reading:
According to the needs of the work and the degree of confidentiality, some official documents need to be clearly read, generally written below the date of issue, copied to the left above the cc unit, and enclosed in brackets.
Such as: "(this piece is sent to the county level)". Administrative, transactional and non-confidential official documents, the lower authorities to the higher authorities, there is no need to specify the reading range.
Extended data:
Specific format:
I. Letter format:
The distance between the top edge of the name of the issuing authority and the top edge of the page is 30 mm. It is recommended to use a small standard song style, and the font size is determined by the issuing authority. 4mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170mm long.
There are 28 words in the middle of each line. The name and double line of the issuing authority are printed in red. Explain the identification method of each element between two lines from the corresponding elements in this standard.
Second, the command format:
The command sign consists of the name of the issuing authority plus "command" or "command", and the font size is determined by the issuing authority. The upper edge of the command logo is 20mm away from the upper edge of the center of the plate, and there are two lines of center logo numbers in the lower edge;
There are two lines of identification text under the order number; In the next line of the text, four words in the right space identify the signature seal of the issuer, and two words in the left space of the signature seal identify the position of the issuer; The position of the publisher of jointly issued instructions or orders shall be marked with the full name.
On the next line signed and sealed by the signer, the words "right blank" indicate the writing time. The identification method of the distribution organ is the same as that of the cc organ. Other elements are explained from the relevant elements in this standard.
Three. Format of meeting minutes:
The identification of meeting minutes consists of "meeting minutes". The location of the logo is the same as 8. 1.4, and the font size is determined by the issuing authority. Other elements are explained from the relevant elements in this standard.
Baidu Encyclopedia-Official Document Format