Official documents generally consist of classification and time limit, text, logo of issuing authority, description of attachment, document number, issuer, cc authority, urgency, seal, title, sending authority, remarks, written date, attachment, subject words, issuing authority and date.

The standard format of official documents includes:

1, must be responsible. (e.g. signature, seal or countersignature)?

2. Have time. (such as production and publication time, document number)?

3, must comply with the current statutory format. (Paper, format, details)

4. In principle, this article must be described in sections, and it is meaningful (that is, it is a notice of some actions or specific things), and the expression is in a horizontal format from left to right.

People's Republic of China (PRC) law "Interim Measures for Handling Official Documents of State Administrative Organs" mainly divides official documents of administrative organs into "orders (orders), instructions, decisions, resolutions, instructions, notices, announcements, circulars, reports, requests for instructions, replies, letters and minutes of meetings".

Extended data

Matters needing attention in writing official documents

1. Important documents submitted to the lower authorities shall be copied to the directly higher authorities at the same time.

2, in addition to matters directly assigned by the leadership, "instructions" shall not be directly sent to the individual leaders.

3, can't leapfrog, because of special circumstances must leapfrog for instructions, it shall send a copy to the higher authorities by leapfrog. "Asking for instructions" should be an article; Generally, only one main delivery organ is written. If it needs to be copied to other organs at the same time, it shall be copied, but it shall not be copied to the lower organs at the same time.

4, departments have not reached an agreement on related issues, shall not be down on their own. Writing without authorization, the higher authorities have the right to order it to correct or cancel.

5. According to the writing intention and writing relationship, choose the appropriate language, distinguish the upper language, the lower language and the parallel language, and also determine the appropriate language in the same direction. For example, the description and report in the upper text should not be confused.

6. The government at the same level, the government departments at the same level, the government departments at higher levels and the government at the next level can jointly write; The government and its departments and party committees, military organs and their departments at the same level can jointly write; Government departments, people's organizations at the same level and institutions exercising administrative functions can also work together. Joint writing is really necessary, not too many units.

Baidu Encyclopedia-Measures for Handling Official Documents of State Administrative Organs