1. How to use numbers correctly in official document writing

Answer: To use numbers correctly, you must understand and master the basic rules of using numbers.

According to relevant regulations and usage habits, the basic rules for the correct use of numbers include the following: First, the numbers used in the same article must be consistent. Second, Arabic numerals should be used for specific serial number marks.

Third, the ordinal word must use Chinese characters and numbers. Fourth, for more solemn text materials, lowercase numbers in Chinese characters are generally used.

Fifth, various speech drafts should also use lowercase Chinese characters and numbers. Sixth, the title sequence numbers in official documents can use Chinese lowercase numbers and Arabic numerals in sequence.

Seventh, documents related to journey tickets must use uppercase and lowercase numbers in Chinese characters as required. On the basis of understanding and mastering the above-mentioned basic rules for using numbers, you should also pay attention to developing a rigorous, meticulous, and prudent writing style.

2. How to use numbers correctly in official document writing

To use numbers correctly, you must understand and master the basic rules of using numbers.

According to relevant regulations and usage habits, the basic rules for the correct use of numbers include the following: First, the numbers used in the same article must be consistent. Second, Arabic numerals should be used for specific serial number marks.

Third, the ordinal word must use Chinese characters and numbers. Fourth, for more solemn text materials, lowercase numbers in Chinese characters are generally used.

Fifth, various speech drafts should also use lowercase Chinese characters and numbers. Sixth, the title sequence numbers in official documents can use Chinese lowercase numbers and Arabic numerals in sequence.

Seventh, documents related to journey tickets must use uppercase and lowercase numbers in Chinese characters as required. On the basis of understanding and mastering the above-mentioned basic rules for using numbers, you must also pay attention to developing a rigorous, meticulous, and prudent writing style. 3. What is the standard format for signatures and dates in official document writing?

When writing official documents, the signature and date should be written in Arabic numerals. The date of the document should be written in Arabic numerals. For example, November 20, 2018, the date of the document is generally left blank 2 below the text. There should be 4 words left blank on the right side of the line, typed in No. 3 imitation Song font, and the signature of the issuing unit should be on the line above the date of writing and centered on the date.

Official documents must indicate the date of issuance to indicate when the official document will take effect. The date of issuance is located at the end of the official document, below the issuing authority and slightly offset to the right.

The date of issuance must indicate the full name of the date of issuance to avoid difficulties in future inspections. The date of issuance of the document is generally based on the date issued by the leader.

Generally, the date last issued by the leader shall prevail. Resolutions and decisions discussed and adopted at the meeting shall be subject to the date passed by the meeting.

Extended information: 1. Standards for official documents The title of an official document consists of three parts: the issuing authority, the reason for issuing the document, and the type of official document, which are called the "three elements" of the official document title.

1. Official documents such as instructions, notices, notifications, etc. issued by the superior agency to lower-level agencies are called general-issue official documents. All subordinate agencies are the receiving agencies, that is, the main sending agency that sends the document; the lower-level agency Official documents reporting to or requesting instructions from higher-level agencies are generally written to only one primary agency. If they need to be submitted to another agency at the same time, a copy can be used. The main organ is usually written before the main text, under the title, and on the top line.

Leave 1 line blank under the title, use No. 3 imitation Song Dynasty typesetting in the top space on the left, use the top space when returning, and use a full-width colon after the last host name. 2. Text: This is the main body of the official document. It describes the specific content of the official document and is the most important part of the official document.

The content of the main text must accurately convey the relevant principles and policy spirit of the issuing agency. The writing style must be concise, clear, realistic, grammatical, and avoid being lengthy and confusing. Questions asked for instructions should be addressed in one sentence, not several things in one sentence.

The structural hierarchical ordinal numbers in the text should be accurately grasped and used. 3. The issuing authority is written on the lower right side of the text, also known as the signature.

Generally, the full name of the issuing organization must be written. It can also be stamped without writing the issuing authority.

The official seal is stamped in the middle of the year, month and day at the end of the official document, which serves as proof that the official document is valid for the issuing agency. 4. Copied units refer to relevant units that need to know the contents of this official document.

Generally separated by two lines, the carbon copy refers to other superiors, subordinates and unaffiliated agencies other than the main sending agency that need to be notified of the content of the official document (need to execute or know the content), and should Use the full name or standardized abbreviation or collective name. The name of the copying agency is marked above the printing plate and below the subject word. Use a horizontal line to separate the subject word and the printing plate. Add the word "cc" before the name of the copying agency and leave 1 space on the left in No. 3 imitation Song font. Type type, followed by a full-width colon.

Separate the names of the copying agencies with commas or commas, and use a period at the end. If one line is not enough, use two lines, and align the two lines after the colon.

5. Document header: All official documents have a header, which should indicate the name of the agency. The front of the page should be printed with "****** (organ) documents" in big red letters, and a red line should be added below.

6. Official document number includes agency code, year number, and sequence number.

For example: "Guofa [1997] No. 5" represents the State Council's No. 5 document of 1997.

"Guofa" represents the code of the State Council, "〔1997〕" refers to the year number, (use the square brackets of "〔〕"), and "No. 5" refers to the order in which the document is issued. Number. If several agencies jointly issue the document, only the issuing number of the sponsoring agency needs to be indicated.

Numbering position: If there is a document header, it should be placed above the title in the red line and in the middle of the text header; if there is no document header, it should be placed on the right side under the title. The function of numbering is to count the number of issued documents and facilitate the management and search of official documents; when citing official documents, it can be used as the code name of the official document.

7. Issuer Write the issuer in the header of the document, that is, at the top right of the red line on the front of the page and at the bottom right of the number. The font is slightly smaller than the number. The format is "Issued by: ***".

8. Confidentiality levels Confidential official documents should be divided into confidentiality levels according to the degree of confidentiality, and the words "top secret", "confidential", "secret" and so on should be marked respectively. The confidentiality level is determined by the issuing authority based on the degree of confidentiality involved in the content of the official document, and the delivery method is determined accordingly to ensure the security of confidentiality.

The location of the secret level: usually marked in the first line of the upper left corner of the center of the page. Confidential documents must also be numbered according to the number of copies and printed on the upper left corner of the document header for easy checking and removal.

9. Urgency: This refers to the time limit requirements for the delivery and processing of official documents, which are divided into "extremely urgent" and "expedited". The purpose of indicating the degree of urgency is to attract special attention, ensure the timeliness of official documents, and ensure timely handling of urgent work issues.

The degree of urgency is usually placed prominently in the upper left corner of the title. 10. Reading scope: Depending on work needs and confidentiality level, some official documents need to specify their sending and reading scope. This is usually written below the date of issuance, to the left of the copy unit, and in parentheses.

For example: "(This document is sent to the county and regiment level)". Administrative and transactional non-confidential official documents, as well as documents written by lower-level agencies to higher-level agencies, do not need to specify the reading scope.

11. Attachments: Attachments are not included in every official document. They are used as supplementary explanations or reference materials for the main text as needed. For attachments, the name and number of attachments should be indicated before the issuing authority and after the main text. You cannot just write "Attachments as documents" or "Attachments*."

Place it after the main document, start printing on another page, and bind it together with the main document. If there are attachments to the official document, there should be two spaces on the left side of one line after the last line of the main text, and the word "Attachment" should be typed in size 3 imitation Song font followed by a full-width colon and the name of the attachment.

If there are more than 2 attachments, use Arabic numerals to mark the serial numbers in sequence. 15. Others.

Text in official documents can be written horizontally or arranged horizontally from left to right. When drafting or transcribing official documents, use pens or brushes. Ballpoint pens and pencils are strictly prohibited.

Official paper is generally 16 karat and bound on the left side. 12. The seal shall be affixed with the seal of the issuing authority.

Except for "meeting minutes" and official documents sent in the form of telegrams, the seal should be centered 2mm-4mm away from the text and the date of the document should be pressed. When there is no text on the lower arc of the seal, the lower arc method is used, that is, only the lower arc is pressed on the written date; when there is text on the lower arc of the seal, the middle set method is used, that is, the center line of the seal is pressed on the written date.

2. Classification of official documents 1. Official documents in the narrow sense refer to the language types formally specified by the party and state administrative agencies. (New Measures in 2012) The main types of official documents include: (1) Resolutions.

Applicable to major decision-making matters discussed and approved at the meeting. 4. What is the correct writing format for the date of the latest official document?

The format of the date is:

The principle of determining the date of the document is: the resolutions and decisions passed by the meeting are based on the date of formal adoption by the meeting. For official documents signed by the person in charge of the agency, the date of issuance shall prevail; for joint documents, the date signed by the person in charge of the last issuing agency shall prevail. There are two ways to indicate the date of a written document in an official document: first, for an official document reviewed and approved by a meeting, the written date is arranged under the title of the official document, and the year, month, and day are enclosed in "()"; second, the written date is placed in the official document. Mark the whole year, month and day in the lower right corner of the main text or appendix description.

The written date is generally arranged with 4 characters in the right space, and the year, month and day are marked with Arabic numerals. The year should be marked with the full name, and the month and day should not be numbered with dummy digits (that is, 1 should not be numbered as 01). For official documents that are not stamped with an official seal, the date of writing should be arranged on the line below the signature of the issuing authority. The first character should be moved 2 characters to the right of the first character of the signature of the issuing authority. If it is longer than the signature of the issuing authority, it should be formatted with 2 characters left blank on the right, and the number of issued documents should be added accordingly. The number of words in the space to the right of the agency's signature. When affixing the signature of the issuer, leave a blank line under the signature of the issuer and two words on the right to compile the date of the document. 5. When writing official documents, should the date or time come first?

According to the latest version of the "Regulations on the Processing of Official Documents of Party and Government Organs" (Zhongbanfa [2012] No. 14) that came into effect on July 1, 2012 ) and the requirements of the official document format of party and government agencies (GB/T 9704-2012). The date of the official document must be marked with Arabic numerals for the year, month and day, and no digits should be included for the month and day (that is, 1 cannot be 01).

The date of the official document stamped with a seal is generally arranged with four characters in the right space, the seal is in red, and no blank seal is allowed.

When a single agency writes a document, the signature of the issuing authority is usually arranged in the center above the date of writing, and the signature of the issuing authority and the date of writing are placed in the center with the seal correct and centered, so that the signature of the issuing authority and the date of writing are It should be located slightly below the center of the seal, and the top of the seal should be within one line of the main text (or description of the attachment).

When writing a document jointly, the signatures of each issuing agency are generally arranged neatly in the corresponding positions according to the order of the issuing agency, and the seals are corresponding one-to-one, aligned, centered and lower than the signature of the issuing agency, and the last seal is aligned, centered and lower. The signature of the issuing authority and the date of writing should be included. The seals should be arranged neatly and not intersect or be tangent to each other. The two ends of each row of seals should not exceed the center of the page. The top of the first row of seals should be within one line of the main text (or description of the attachment).

Official documents without seals

When a single agency writes a document, leave a line with two words to the right of the text (or appendix description) for the signature of the issuing agency, and a line below the signature of the issuing agency. When formatting the date of writing, the first character should be shifted two characters to the right of the first character of the signature of the issuing authority. If the date of writing is longer than the signature of the issuing authority, the date of writing should be formatted with two spaces to the right, and the number of characters left blank to the right of the signature of the issuing authority should be increased accordingly.

When jointly writing a document, the signature of the sponsoring agency should be arranged first, and the signatures of the other issuing agencies should be arranged in descending order.

"There are many official documents, notices or announcements, the dates are in the top right box below the text" can only mean that the official documents of many units are not standardized. There are many irregular official documents, generally the documents of the "Two Offices" Relatively standard.