In bidding and procurement activities, bids are often rejected because the seal on the bid document does not meet the requirements. In order to reduce the occurrence of these situations, the editor will talk about how to seal the bid document. Let’s take a look!

1. The original is stamped with a red seal. Can a copy of the original be used?

For details, please refer to the provisions of the bidding document. The bidding document states that the original shall prevail. You can use the original red seal and the duplicate copy.

2. Is it necessary to stamp page by page?

The purpose of stamping page by page is for the tenderer to avoid risks that the tenderer does not recognize. Whether you need to stamp page by page mainly depends on the requirements of the bidding document. Usually it specifies which parts need to be signed and stamped. If it is not required, you don't have to stamp it.

However, it is recommended that every page should be stamped. Except for the table of contents and back cover, which do not need to be stamped, all relevant copies and text in the bid should be stamped. When stamping the photocopy, it is best to stamp it on the blank space of the photocopy and not overlap with the original official seal on the qualification document to facilitate review by the judges.

3. Is it necessary to have a seam seal?

Although there are no special requirements in the bidding documents, a seam seal must be affixed. Experience tells us that this is not wrong.

4. How to stamp after packaging?

After packaging, a cover is usually affixed to the front of the outer package as required. The cover must be stamped with the bidder's seal. The back and both sides of the packaging documents must be stamped. A seal should be affixed to both ends, and the four corners of the seal should be stamped separately.

5. The official seal on the tender document is not clearly stamped. Is it okay to add another?

This depends on whether the seal handwriting is clear and the nature of the information on the stamped page, but Considering that generally anything stamped with an official seal is considered important, if the seal is unclear and unclear, for the sake of insurance, it is recommended that the page should be changed if the page can be changed. If the page cannot be changed, a clear seal can be stamped next to it by the legal representative or his authorized agent. person’s signature for confirmation.

6. Do electronic bids still need to be stamped with a seal?

When electronic signatures are used to authenticate electronic bids (a digital certificate is required to participate in the bidding), a seal is no longer required. Whether it is requiring the use of electronic seals or stamping paper documents and then scanning and uploading them, these are unreasonable requirements.

7. Is it necessary to stamp the name and seal of the legal person and the agent?

Under normal circumstances, the bidding document does not require the legal person and the bidding agent to stamp the name and seal, only a signature is required. If the document requires this, just stamp it with your name as required.

After the final sealing and signing is completed, the most important task is to check. Pay special attention to whether there are any missed signatures and seals.

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