Essay writing is a common functional writing form in practical writing. The preparation for letter writing is firstly macro, which means to master its format and basic framework, that is, what to write first and what to write second; It's micro, specific to how language is used.
1. The structure of letter writing examination
①Date, the writer should put the date of writing (year, month, day) in the upper right corner of the text of the letter, such as Jan. 30th, 2010.
Reminder: Postgraduate entrance examination letter writing does not require candidates to write the time. If they are not sure that their time writing format is correct, it is recommended that candidates not write to avoid making mistakes and deducting points.
② Title: the title is the title the writer gives to the recipient. The title can be written based on the recipient’s gender, position, marital status, name and other personal information, such as: Mr. Williams, Mrs. Bush , Professor Li, Dr. Smith, Dear Mum and Dad
If the writer does not know the specific name, position, etc. of the recipient, he can write: Dear Sir or Madam, To whom it may concern.< /p>
③The main text is the main part of the letter, starting one or two lines below the title. When candidates write the main text, they should do it in different levels. The body of a letter usually consists of three levels: introduction, development paragraph and conclusion.
?Introduction. The introduction indicates the purpose of writing the letter and the background of the letter. It is generally limited to one paragraph, one or two sentences.
Reminder: Candidates are prone to make a mistake here: copying the expression of the question, or even the original sentence. This is a serious mistake, and at least 2 points will be deducted during the marking process. We hope that all candidates will pay attention.
? Expand the paragraph. The content of the expanded paragraph should be detailed and specific. It can be written in several paragraphs, each paragraph focusing on a theme.
Reminder: Candidates are reminded that all the key points in the question stem must be included. If the candidate misses one key point (usually a short essay has 3 key points), at least 3 points will be deducted.
? Ending. The ending part is usually shorter than the introduction part. Use one or two sentences to express hopes or wishes.
④Conclusion, the conclusion is the writer’s humble address to the recipient, written two to three lines below the text. More formal letters such as official letters usually use Yours sincerely, Sincerely yours, Yours faithfully, Yours truly, etc.; personal letters usually use Yours, With love, Yours affectionately, etc.
⑤Signature. The signature should be written below the closing statement.
2. Operation of the language of the main paragraph
The letter is written according to the instructions. The first sentence of the main body paragraph should get straight to the point, state the purpose of writing the letter, and indicate the nature of the letter: Is it a complaint letter, an application letter, or a request letter? Why should I write this letter? Common sentence patterns include:
I am writing to complain about…
I am writing to thank…for…/express my gratitude for…
I am writing to ask for…
I am writing to apply for…
The second paragraph of the text is about 100 words, 8 or 9 sentences.
The central task of writing this paragraph is to expand the outline in the title. If there are 3 outlines, you can expand each outline by 3 sentences. How to expand it mainly depends on using a little imagination. There are two ideas. One is to split the upper meaning into several lower meanings, and the other is to describe one thing more vividly and concretely. For example, in the first instruction, the title says books, which can be broken down into various kinds of books. This is the hyponym splitting method. You can also describe in detail what these books are like. Similarly, the methods of payment in the second command and the time and way of delivery in the third command can be expanded using these two methods.
The ending is usually a polite cliché, usually anxiously waiting for your reply. I am looking forward to your reply is enough, or I would appreciate it if you could send a replay at your earliest convenience. OK.
The following is a reference for classic sentence patterns commonly used in letter writing. I hope you can learn and apply them in your writing.
Commonly used opening sentences
1) I am much pleased to inform you that…….
2) I wish to apply for the teaching position you are offering.
3) Your kind letter of November 22th arrived this morning.
4) In reply to your letter dated July 4, I want to say…
5) Thank you for your letter dated Dec.22, 2000.
6) Many thanks for your letter of Sept .5, 1997.
7) A thousand thanks for your kind letter of June 5, 1997.
8) Your letter which arrived this morning gave me great comfort.
9) Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.
10) First of all, I must thank you for your kind assistance and high attention to me.
11) With great delight I learn from your letter of this Sunday that…
12) I am too excited and delighted at your good news.
< p> 13) I am very obliged to you for your warm congratulations.…Common concluding remarks
1) Looking forward to your early reply
2) Hoping to hear from you soon
3) I hope to hear from you very soon.
4) We look forward to your reply at your earliest convenience.
5) Your early reply will be highly appreciated.
6) I hope everything will be well with you.
7) Please let us know if you want more information.
8) I wish you very success in the coming year.
9) Please remember me to your family.
10) With best regards to your family.
p>11) All the best.
12) With love and good wishes.
Common sentence patterns for job application letters
1. In reply to your advertisement in ~, I respectfully offer my services for the situation.
2. With reference to your advertisement in ~ for a / an ~, I offer myself for the post.
3. Please consider me an applicant for the position which you advertised in ~.
4. Having noticed the enclosed advertisement in ~, I wish to apply for the position referred to.
5. In answer to your advertisement in ~ for a ~, I wish to tender my services.
6. Your advertisement for a ~ in ~ has interested me. I feel I can fill that position.< /p>
7. Shall you need an experienced ~ for your ~ next SUMMER?
8. I have been for over five years in the employment of a / an ~ company
< p> 9. I have been in the business for the last ~ years, and worked as the director of the...department.10. I've had ~ years' experience with a company as a ~.
11. For the last ~ years, I have been and still am a / an ~.
12. I'm ~ years of age, female / male, and have had ~ years' experience in a limited company's ~ office
13. I should be very glad to have a personal interview and can furnish references if desired.
14. If you desire an interview , I shall be most happy to call in person, on any day and at any time you may appoint.
15. Should you think favorably of my application, kindly grant me an interview.
< p> 16. I trust that you'll give this application your favorable consideration.17. Should you give me a trial, I'll do my utmost to afford you every satisfaction.
< p> Common sentence patterns for complaint letters1. I am sorry to say that we are greatly inconvenienced by the fact that ~.
2. I am writing this letter to complain about ~ .
3. I really must complain about the quality of the ~ I recently got from your company.
4. You seem to have supplied us with a product that falls far below the standard we expect.
5. The ~ I ordered from your store arrived broken. Obviously, no packing had been placed in the box before it was sent from the warehouse.
6. It is now over ~ since we made the above order with you, but the ~ we need badly now haven't arrived yet.
7. The product I purchased from you ~ proved to be quite a disappointment. Although it looks exactly the same as the one I saw in your commercial, it actually does not perform the same way.
8. As I have no interest in receiving a replacement, I am returning the product to you and demand that a full refund be made to me.
9. I'd appreciate it very much if you refund the money I have paid for it.
10. We would appreciate it if you would arrange for the replacement of the damaged items.
References to common sentence patterns for thank you letters:
1. Let me tell you how much I liked / appreciated / enjoyed…< /p>
2. I want you to know how much we / I appreciate…
3. We appreciate your taking time to…
4. I don't know how I would have managed without your help
5. I hope I can return the favor someday
6. Do let me know if I can ever return the favor