Regarding stamping, there are no specific standards in bidding laws and regulations, and the bidding documents will not make detailed requirements for stamping tenders. Therefore, the stamping process is the experience of bidders in practical work, and its specific methods have become the common sense of the bidding industry.
Seven main points of affixing official seal
1. The original is stamped with a red seal. Can the original be used as a copy?
Specifically, according to the provisions of the tender documents, the tender documents indicate that the original is the main one, and the original and copy sealed in red can be used.
2. Is it necessary to stamp page by page?
The purpose of stamping page by page is to avoid the risk that the bidder does not admit. Whether it is necessary to stamp page by page mainly depends on the requirements of the tender documents. It is usually stipulated which parts need to be signed and sealed, and those that are not needed can be left uncovered.
However, it is suggested that every page should be stamped except the catalogue and back cover, and all relevant copies and text parts in the tender should be stamped. When the copy is stamped, it is best to cover it in the blank space of the copy, so as not to overlap with the original official seal on the qualification document for the convenience of the judges.
3. Is it necessary to stamp the riding seam?
Although there is no special requirement in the bidding documents, it is necessary to affix the riding seam. Experience tells us that there is nothing wrong with this.
4. How to stamp after packaging?
After packaging, the front of the outer package is usually affixed with a cover, which is stamped with the bidder's seal. The back and both ends of the packaging document should be affixed with seals, and the four corners of the seal should be stamped respectively.
5. The official seal of the tender is not clearly stamped. Can you stamp it?
This depends on whether the seal handwriting is clear and the information nature of the seal page. However, generally speaking, it is important to affix the official seal. If the seal is illegible, it is suggested that the page can be changed. If the page cannot be changed, it can be signed by the legal representative or his entrusted agent for confirmation.
6. Is it necessary to stamp for electronic bidding?
When using electronic signature to authenticate electronic bidding (you must have a digital certificate to participate in bidding), you no longer need to stamp. It is unreasonable to require the use of electronic seals or the stamping of paper documents before scanning and uploading.
7. Does the name of the legal person or agent need to be stamped?
Under normal circumstances, the bidding documents will not require the legal person and the bidding agent to affix their seals, but only need to sign, and the bidding documents can be affixed with their seals as required.
After the final seal is completed and all the signatures are signed, it is particularly important to check, paying special attention to whether there are any missing signatures or prints.
How to require seal and signature in bidding documents?
1. Do you have to stamp and sign at the same time?
It's totally unnecessary. No matter whether it is stamped or signed, the bidder will undoubtedly bear the responsibility. There is absolutely no need to ask for stamp and signature at the same time. Bidders can only stamp or sign in one place.
2. Where should I be required to stamp or sign?
Generally speaking, a bid document is valid only if it is stamped on the block letter or cover of the bid document, and there is no need to stamp it repeatedly in many places. Some bidders think that only the content of the bidder's official seal is valid, which misinterprets the function and purpose of the seal.
There is no need for some bidders to require the bidder to affix the official seal of the bidder's unit to the certification documents issued by third parties such as business licenses. Of course, in order to facilitate bid evaluation, the tenderer may specify the location where the bid documents are sealed or signed.
3. What stamp should be stamped?
According to the general practice of our country, only the official seal of the unit is the symbol of the unit's external responsibility. Other seals other than the official seal, such as special seal for bidding, special seal for contract, special seal for finance, seal for internal organization of the unit, seal for branches, etc. , cannot be independent and effective.
If these seals appear independently in the tender documents, it does not mean that the bidder will be responsible for this. The bidder must issue a power of attorney stamped with the official seal of the unit, and it is valid to authorize the bidder to use the special seal for bidding, contract, finance, internal organization and branch company for this project.
4. How should the legal representative or his authorized representative sign?
There are many forms of signature, such as handwritten signature, personal seal, handprint and electronic seal. Sometimes, the signer's fingerprint is also a form of signature. Since there are so many forms of signature, it is necessary for the tenderer to stipulate the form of signature in the bidding documents, otherwise it will easily lead to disputes.
5. The power of attorney of the legal representative must be signed by the authorized person?
Sometimes, because the authorized person of the legal representative has not signed the power of attorney, the bid evaluation committee considers the power of attorney invalid. This understanding is wrong. Authorization is an act of transferring rights. The core of the power of attorney is that the obligee must sign to show the intention of transferring the right.
Whether the authorized person signs the power of attorney does not affect the validity of the power of attorney. This is the same as the gift behavior, and the donor's gift expression does not affect its effectiveness because the donee does not explicitly accept the gift.
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