Many matters of the project will always be involved when making a tender document. Therefore, problems and errors will inevitably occur during the preparation process of the tender document. For these errors, we can only check again and again to ensure that they are correct and avoid submitting a copy to the tenderer. There are errors in the bidding documents. Otherwise, once submitted to the review stage, the corresponding penalty points or even the cancellation of the bid will be given depending on the error. So, what are the common mistakes that occur in the process of preparing tender documents?

1. Errors in the qualifications and performance of the enterprise in the bidding document

(1) Qualification certificate of the bidding enterprise, including main qualifications and additional qualifications, including having two or more qualifications at the same time Multiple qualifications, etc.

Common bid cancellation situations include the following situations:

1. The legal representative has been changed but the original qualification certificate and business license have not been changed in time.

2. The legal representative in the "Bidding Enterprise Basic Information Form" is inconsistent with the name of the legal representative in the business license and power of attorney.

3. Ignoring the special requirements for additional qualifications in the bidding documents and canceling the bid.

4. Ignored the requirements for dual qualifications in the bidding documents. For example: a certain supervision bidding document requires Grade A municipal engineering supervision and Grade A highway engineering supervision; if a bidding enterprise only has one of them, or one A and one B, the bid will naturally be cancelled. One of the characters "and" means that they must be present at the same time, which is a common sense error.

(2) Regarding the production safety certificates of construction enterprises, including the production safety license of the construction enterprise, the safety production certificates of the project manager, the person in charge of safety production and the safety officer.

Common bid cancellation situations include the following situations:

1. The certificate has expired without annual review on time.

2. The safety production certificate levels (B certificate, C certificate) of the project manager, safety production leader and safety officer do not meet the requirements, etc.

(3) Regarding corporate performance and personal performance, including: the type of projects completed in the past five years, complexity, status of individual projects, number of projects and other performance conditions. If the performance that can be queried on the designated information platform and the professional performance of individuals such as the project manager or chief supervisory engineer to be tendered are not satisfactory, the bid may be cancelled.

Common bid cancellation situations include the following situations:

1. A certain supervision bidding document requires performance in housing construction projects and power projects. A company withdrew its bid due to lack of performance in housing construction projects.

2. The performance requirements of a certain supervision bidding document stipulate that "at least one main highway project (including roadbed, bridges, culverts, and pavements) is newly constructed or renovated and expanded, and the mileage of a single project is ≥10 km, Total mileage ≥50 km”. This provision clearly indicates multiple "traps", including: "including roadbed, bridges, culverts, and pavement at the same time", "≥10 km", "≥50 km", etc. A certain enterprise fell into a "trap" and had its bid canceled due to lack of roadbed, insufficient individual mileage, or insufficient total mileage.

3. A certain supervision bidding document requires that the length of a single bridge completed by the company is ≥ 1,500 m. The bid was discarded because the bridge length performance in the bid could not be determined and did not meet the minimum performance requirements.

4. The director is required to have experience in two similar projects in the past five years. Only 1 bid is provided in the bid and the bid is discarded.

2. Errors in the legal representative’s authorization letter and notarial certificate in the tender document

(1) Legal representative’s authorization letter, including the format of the legal representative’s authorization letter, The identity of the authorizer and the authorized person are unique, the authorization time is logical, etc.

Common bid cancellation situations include the following situations:

1. The signing date of the authorization letter, the date of the notarization, and the signing date of the bid letter (or the date of the bid opening) The relationship between them is illogical and strange errors occur. For example: the signature time of the agent in a power of attorney for a bidding letter (January 7, 2017) is before the authorization date (January 9, 2017); or the legal representative has not obtained notarization (January 22, 2017) day) but signed the bidding letter (January 20, 2017) and the bid was cancelled.

2. Some bidders did not carefully check the printed date. For example: February 30, 2016, March 9, 2016, January 9, 2107, etc.; there are also bids after New Year's Day, the month and day in the date have been changed, and the year has not been modified and remains in the previous year. . Another example: the date of the power of attorney is the same as the bid opening date, but the date of the notarial certificate is before the bid opening date.

3. The authorized person’s signature is wrong. For example: the name of the authorized agent signing on commercial and technical documents is inconsistent with the name of the authorized agent signing on financial documents. There are also bids signed page by page by "Li Si", but the authorized agent in the power of attorney is "Zhang San", so the cancellation of the bid is inevitable.

(2) Notarial certificate. The requirements for the notarial certificate in the bidding documents include the issue of attaching the original or color copy of the "notarial certificate".

Some stipulate that the original copy of the notarial certificate must be attached to the original bid document; some stipulate that a color copy of the notarial certificate must be attached; some stipulate that the copy of the bid document must also include a color copy of the notarial certificate; It is stipulated that a color copy of the notarial certificate should be attached to the bidding document, and the original should be submitted separately.

A certain bidding project is divided into multiple bidding sections, and an enterprise is allowed to bid for two or more contract sections at a time. Its bidding documents stipulate that the power of attorney must be separately authorized and notarized separately, but a certain bidding unit did not separate them, which resulted in a trap error. There was also a statement that "page P7 of the bid contained a power of attorney for the sixth bid section, while the original notarized certificate contained a power of attorney for the fifth and sixth bid sections." As a result, the bid was cancelled. Also, the bid was canceled because the notarial certificates authorizing different contract sections were mispackaged.

3. Errors in the bid deposit and bid guarantee in the bid document

(1) Bid deposit. Bidding documents generally stipulate the remittance account of the bid deposit (remitted from the bidder's basic account), remittance time, remittance amount, etc., as well as the original binding requirements or color scanned binding requirements for the bid deposit money order.

Common bid cancellation situations include the following situations:

1. The amount of the bid deposit does not comply with the provisions of the bidding documents. For example: the bidding document stipulates 200,000 yuan, but the result is a bizarre error in wire transfer of 100,000 yuan or 150,000 yuan.

2. There is a trap error in that the bank wire transfer voucher is in black and white and the color scan of the bank wire transfer voucher is not bound in the original bidding document.

3. A common common mistake in which the scanned copy of the bid deposit is not clear.

4. The original or scanned copies of the bidding deposits for different bidding contract sections are incorrectly installed. For example: binding the supervision HR1 bid into the bidding document for supervision HR2; even binding the original bid deposit of supervision company A into the bid of supervision company B, making it easy for the tenderer to discover that the two supervision companies A and B colluded in bidding. Canceling the bid is one, confiscation of the bid deposit is the second, and penalties such as banning the bid are the third.

(2) Quality deposit. The bidding documents generally stipulate the limit of the quality guarantee deposit.

Common bid cancellation situations include the following situations:

1. The percentage number is not filled in, or there is no percentage symbol.

2. The quota does not meet the requirements of the bidding documents. For example: A certain construction bidding document stipulates that the quality deposit limit is 8% of the total contract price; but a certain bidder made a trap error because he habitually wrote 5%.

3. The bidding document states that the format for filling in the quality deposit is "", but a certain bidder weirdly filled in "0.05" or "5" and canceled the bid, etc.

The inspection of tender documents is also very important. The inspection of tender documents mainly includes the following four points:

1. Overall inspection of tender documents

1. Check the project number and name: In actual work, due to the preparation of a large number of tender documents, in order to save time, the tender documents are often modified in the originally prepared tender documents. Sometimes due to time constraints or the preparation of other tender documents at the same time, the project numbers and names of the tender documents may be incorrect.

2. Check the name of the bidder: whether the business license, qualification certificate, production safety license, bank credit certificate, etc. are consistent with the name of the bidder.

3. Check the formatting of the bidding documents: the text format, font, number of lines, whether the pictures are blurred or distorted, and whether they have been edited according to the requirements of the bidding documents.

4. Check the catalog of bid documents: whether the bid document is cataloged, complete catalog, whether the catalog is compiled according to the requirements of the bid document, whether the page numbers are updated, etc.

5. Check the completeness of the bidding documents: Check whether there are any missing items item by item according to the bidding document directory.

2. Item-by-item inspection of bidding documents

1. Check the bid opening documents: Check the responses and missing pages page by page according to the format requirements of the bidding document. In particular, conduct a detailed inspection of the bidding letter. It is consistent with the content of the bid letter in the bidding document; whether there is any difference in the capitalization of the bid amount, and whether the unit price and total price are correct.

2. Check the commercial part of the bid: whether the format of the commercial part of the bid meets the requirements, and check the response documents, missing pages and items, business licenses, qualification certificates, safety production licenses, and quality certifications page by page Whether the certificate, safety and health certification, etc. are within the validity period and whether they have expired; whether the bidder's information and documents are consistent and whether they have expired.

3. Check the technical bid part: check the construction scope, project overview, construction organization design, on-site organization structure, safety and quality assurance system and measures, construction general layout plan, construction network diagram, and main work organization chart Whether it is complete, conforms to the format of the technical bid part of the bidding document, and meets the requirements.

3. Bid document packaging, signature and seal inspection

1. Check the signature of the legal representative or authorized representative: Check whether the signature or seal on each page is correct and whether it matches the The authorization letter matches.

2. Check the number of copies of the bidding documents: According to the requirements of the bidding documents, check the originals and copies of the bidding documents, the number of originals and copies, and also indicate the number of electronic documents required.

3. Check the cover of the packaging bag: whether the information in the bidding document is filled in according to the inner and outer seal requirements, whether the project code and name in the bidding document are correct, whether the original and duplicate copies are packaged separately, and the original and duplicate copies are sealed first After the outer sealing, whether the original and duplicate seals are stamped when the inner sealing is made, whether the outer seals are stamped when the originals and duplicates are packaged separately, whether there is a seal or the official seal of the unit stamped on the outside of the sealed bag, must be clearly distinguished and cannot be mistaken.

4. Preparation of documents and materials at the bid opening site

1. Whether the original power of attorney and the original ID card are brought.

2. Whether copies or originals of the bidder’s business license, qualification certificate, and production safety license are stamped with the official seal.

3. Print a piece of paper at the time and place of the bid opening and carry it with the bid opener.

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