1, all kinds of files are sorted by archivists according to filing requirements, bound into volumes according to relevant regulations, and handed over to the archives room for unified custody.

2. All kinds of documents must be written in blue-black or black ink, and writing with other pens is prohibited.

3. Files are usually not checked out. If it is really necessary to borrow files for work, you should borrow them in the archives room according to the relevant requirements.

4. Files should be kept safely, checked regularly, and conditions for keeping files should be actively created, so as to prevent theft, fire, moisture, dust and confidentiality, and keep regular ventilation.

5. Smoking, inflammable and explosive articles and electrical appliances are strictly prohibited in the archives room.

Archives statistical system

1, do a good job in the statistics of archives institutions and personnel composition.

2, timely and accurately register the transfer and receipt of files, so that the accounts are consistent.

3. Make statistics on the types of files, materials, equipment and accessories hidden in the archives room.

4. Make statistics on the provision, utilization and utilization effect of archives.

5, there is someone who is responsible for the file statistics, fill in the file statistics report as required, so as to be fast, true and accurate.

Extended data:

Enterprises must prepare the filing scope of documents and materials. The filing scope of enterprise documents and materials mainly includes the following aspects:

1, product production. There are drawings and technical documents of product design, process and tooling, and various documents and materials formed in raw material inspection, product production process and production scheduling.

2. Business and sales. There are all kinds of records, documents, contracts, agreements and other documents and materials of enterprise management decision-making and distribution management, market economy information, documents and materials formed in advertising and customer service work, etc.

3. Equipment and instruments. There are drawings and technical documents of equipment and instruments, technical documents in the process of installation, debugging and acceptance of equipment and instruments, operation and maintenance records of equipment and instruments, documents of equipment improvement, transformation and scrapping, etc.

4. Technical management. Various documents and materials formed in the management of quality management, technology introduction, technical transformation and standards, metrology, energy, environmental protection, scientific and technological information, scientific and technological archives, etc.

5. Planning statistics. Various plans, statistical reports and various documents formed in the planning management and statistical analysis activities.

6. Material supply. Various documents and materials formed in the procurement, storage, supply and tool management of materials and raw materials.

7. Labor wages. Various documents and materials formed in the work of quota, quota and labor deployment, labor wages and labor protection.

8. Financial management. There are various account books, statements, vouchers and documents in financial management.

9. Education and training. There are documents and teaching materials for the education and technical training of cadres and workers.

10, Party and government work groups. Enterprise party affairs, organization, propaganda, personnel and security work, enterprise administration work, the Communist Youth League work and trade union work all have various documents and materials.

1 1, scientific and technological research and engineering construction, in accordance with the relevant provisions.

12, other aspects.

Filing time

1, product trial production, scientific research, infrastructure projects or other technical projects, after the completion of the task or at the end, the documents and materials that should be archived should form a storage unit, and after being approved by the project leader, they should be filed with the archives department.

2, the documents and materials formed in the management work, in the first half of the second year, the documents and materials that should be archived form a storage unit, and after being approved by the heads of various functional departments, they are filed with the archives department.

Archives classification

1, according to the document classification and numbering regulations of the state and relevant departments, formulate the enterprise document classification and numbering methods.

2, classification number should follow the formation of documents and materials, and easy to keep and use.

3, enterprise production, technology and other management documents should be divided into production, scientific research, infrastructure, equipment and other categories according to their contents.

4, commonly used classification methods are:

(1) classified by product model;

(2) Classification by equipment model;

(3) Classification according to scientific research topics;

(4) Classification by project;

(5) Classification by professional nature;

(6) Classification by organization;

(7) Classification by time.

References:

Baidu Encyclopedia-Measures for the Administration of Enterprise Archives