A memorandum is a diplomatic document that explains the facts of a problem. Memos are written on plain paper, without official documents, signatures or seals. Memorandums can be submitted in person, sent as independent documents or attached to diplomatic notes. At present, the application scope of the memorandum is gradually expanding, and some international conferences regard the memorandum as an annex to the resolutions and communiqué of the conference.

The writing of the memorandum varies with the content and type of the meeting. Generally speaking, it consists of title, text, signature and date. The following mainly talks about the writing of the title and the text.

(1) title. Memos have two titles: single title and double title.

1. Single title: composed of "conference name+language".

2. Double title: it consists of "main title+subtitle". The main title reveals the theme of the meeting, and the subtitle indicates the name and language of the meeting.

(2) the text. Most of the text of the memorandum consists of introduction and text. The specific writing depends on the content and type of the meeting.

1. Introduction. Mainly used to outline the basic situation of the meeting. Its contents generally include the name of the meeting, meeting place, participants, moderator, meeting agenda, etc. There are two common specific writing methods:

The first type: parallel type. Basic information such as meeting time, place, participants and hosts, meeting agenda, etc. are listed in the article. This writing is more common in office memos.

The second type: filing type. Take the basic situation of the meeting as an overview, so that people can have a general outline of the meeting after reading it.

2. theme. This is the core part of the memorandum. Mainly introduce the matters agreed at the meeting. There are three common ways of writing:

(1) clause writing. Is to write down the items agreed at the meeting in points. Office memos and work memos are often written like this.

(2) Summary writing. It is to synthesize the issues discussed and studied at the meeting into several parts, and each part talks about one aspect. This method is often used in more complicated work meetings or experience exchange memos.

(3) note writing. Is to record the main points of the participants' speeches. Generally, when recording the speaker's first speech, the speaker's unit and position will be indicated in brackets after his name. In order to grasp the content of the speech, sometimes according to the agenda of the meeting, a subtitle is added in front of the speaker and the name of the speaker is written under the subtitle. Minutes of some important symposiums are often written like this.