Fully understand the importance of official document drafting, and enhance the sense of professionalism and responsibility. The drafting of good quality official documents is directly related to the image and authority of the organ, and to the decision-making and implementation of the organ, and the drafting of official documents is a comprehensive embodiment of the theoretical quality and professional level of the cadres of the organ.
Extended data
Matters needing attention in drafting official documents
1, pay attention to the examination of the questions and make clear the requirements of the questions. Like all kinds of questions, if you want to write official documents well, you must pay attention to the examination of questions. Make clear the purpose of writing official documents through examination, and then make clear the direction of answering questions and determine the language type; Through the examination of the questions, the requirements for answering questions in writing are clear. The requirements for answering questions can generally be divided into two categories: content requirements and word requirements.
2. Clarify the language of official documents. When writing an official document, we must first determine the language according to the issuing authority, purpose and direction of the official document. For example, notices are used to issue laws and regulations, forward official documents of higher authorities, organs at the same level and organs not affiliated with them, approve official documents of lower authorities, and require lower authorities to handle certain affairs.
3. Ensure that the official document format is accurate. Official documents are normative documents with strict format specifications in words. In the exam, whether the format is accurate is also the key part to be examined. In the header, text and seal, the format of the title of the main sending department, the main sending organ, the description of the annex, the issuing organ and the date of issuance should be highlighted.
4. Language should be standardized, accurate, concise and appropriate. Standardization means that the language expression of official documents cannot appear in spoken language or local dialect when writing; There are no typos; When it comes to professional content, use professional words. Accuracy means that the written expression of official documents must not be ambiguous, especially writing techniques such as metaphor and personification, so as to avoid readers' ambiguity.
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2. What is the format of the drafting document, that is, the request or report submitted to the State Council? Its words mainly leave a blank area for the State Council leaders to give instructions and sign opinions in the eyebrow area, so the eyebrow area is larger than general official documents. This format requires that the brow area of the general document format be moved down by 55mm as a whole to ensure that the distance between the name of the issuing authority and the edge of the version is 80 mm Since the upper text should be signed by the person in charge of the writing authority, and the signature position is on the same horizontal line as the font size of the writing authority, the font size of the writing authority cannot be placed in the middle position, so it should be moved to the left edge of the editing center, leaving a word mark. The person in charge and his signature leave a word mark on the right edge of the center. The name of the issuer should be in 3# italics. Publisher and publisher names are separated by colons. If there are several units working together in the previous article or the next article, the format is the same as that in the previous article and the next article. In the column of the name of the issuing organ, the names of multiple organs should be arranged in order, followed by the word "document" and placed in the center. If there are too many joint writing units, it is necessary to ensure that the home page has a text. If it cannot be guaranteed, the font size of the name of the issuing authority will be reduced. In the joint writing, the organizer should be ranked first. When writing jointly, the signature of the unit leader is consistent with the name of the organization. At this time, the red inversion line moves down. When multiple units jointly write, there is only one document number, that is, the document number of the organizer. The following joint article does not need to indicate the publisher and the publisher's name, so its symbol should be listed in the middle.
The distance between the name of the issuing authority and the top edge of the number plate is 25mm1mm.
3. What document quality should be paid attention to in document drafting depends on whether its content is scientific or not.
What problems should be paid attention to in drafting documents? First, in some places, we should not copy the documents of higher authorities, not from the local and departmental reality, but regardless of the effect. This is a very irresponsible attitude.
Documents of higher authorities are handled within a certain scope, and the problems raised and solved are generally considered from the perspective of universal significance. The special circumstances in some places can't take care of everything, and the solutions to some problems can't be very specific. This requires that the lower-level organs and units must put forward specific implementation opinions according to the principles and spirit stipulated in the higher-level documents and combined with the actual situation of the region and the department.
As a leading comrade pointed out, each level is not a simple implementation problem, but has the duality of initiative and passivity, that is, the instructions of the central government must be resolutely implemented, and in the process of implementation, there is flexibility to decide the problem according to its own actual situation, and seek initiative in passivity. Otherwise, copying the superior's documents, "rough up and down", or one-sided understanding, each taking what he needs, will never achieve good results.
Second, don't put forward an idea or a policy from the unknown, but be "famous" and well-founded. This basis is mainly the party's line, principles and policies, national laws and regulations and instructions from superiors.
It goes without saying that the "basis" for implementing the central deployment mainly comes from the central documents. The deployment made according to the actual needs should also be based on theory and documents.
That is, put the opinions put forward into consideration in the political situation at that time, so that the opinions put forward meet the requirements of the reality and political situation at that time. Another point is that the Central Committee has given instructions on the same issue in the past, and recently it has given new instructions according to the new situation and tasks, and the new instructions should be used as the basis for deployment when drafting documents.
The Party Committee is in charge of the overall situation, covering a wide range of work, and the coverage of the documents produced is correspondingly large. Therefore, it is necessary for comrades who draft official documents to strengthen their study of all kinds of documents at higher levels, speeches by leading comrades and all kinds of knowledge in order to master more basis and standards.
If you have a good grasp of the scale, you can draft the document with ease. Third, don't shoot official documents at random to solve problems, we must pay attention to pertinence.
Otherwise, it has no practical effect. "Document drafting should also overcome this problem and pay attention to its pertinence.
It is hard to imagine that a aimless official document can impress people, influence people and promote work. In this sense, pertinence and operability are the signs of "weight" of official documents.
It is necessary to strengthen the weight of official documents and be targeted. Before drafting, we must first do a good job in investigation and research. Only when the problem is investigated clearly can we know where the road is, and only when we talk about the problem and put forward countermeasures can we be targeted; Only through comparison and demonstration can policies and measures be feasible and operable in practical work.
Fourth, don't change from time to time. According to Marxist viewpoint, nothing is static. The same is true of policies, which will develop and change with the changes of time, place and conditions.
However, the policy has relative stability and certain continuity, which is directly related to the overall stability and career development. As we often say: a stable policy leads to a stable people's heart, a stable people's heart leads to a stable overall situation, and a stable overall situation leads to prosperity of the cause.
Therefore, when drafting a formal document, we must consider the issue from a political and overall perspective, and pay attention to maintaining the continuity and stability of the policy. To achieve this, we need to do a good job in two aspects: first, check whether the basic spirit of the document conflicts with the principles and policies of the party and the state, laws and decrees, and resolutions, orders and instructions of superiors.
If there is any conflict, it should be resolutely corrected. The second is to check whether it conflicts with the relevant regulations already issued by this organ.
We should carefully analyze these contradictions. If it is a supplement and improvement of the original policy, the expression must be clear, so as not to misunderstand that "the policy will change"; If it is really necessary to amend or abolish the previous provisions, it shall be submitted to the relevant parties for research and demonstration. Five, don't use inaccurate language, must be accurate, this is the basic requirement of drafting official documents.
Measuring the accuracy of official document language mainly depends on whether the concept is clear and whether the reasoning is correct. Therefore, when abstractly summarizing a thing, we must first clarify the facts, and then make judgments and inferences, so as to accurately reflect the objective reality.
For example, the evaluation should be appropriate, neither exaggerated nor narrow; To analyze the causes of the problem, we should be objective, realistic and accurate, and point out the main crux of the problem; If we say the relationship between the two, we should distinguish between primary and secondary, and at the same time prevent one-sidedness. In addition, the work should be meticulous to avoid "serious injury" due to carelessness.
For example, if you quote, you should pay attention to the place and whether it is authoritative; Pay attention to the consistency between the summary part and the deployment part of the same problem; If in doubt, you should take the initiative to communicate and negotiate with relevant parties to clarify the problem; For some important information and data, we should pay attention to verification to ensure accuracy. 6. Don't be too long. Too long is a common problem in many local and departmental documents.
During the war years, Comrade * * * once said, "We should study how to write shorter and more concise articles". Although it is not a war year, the work at all levels is very busy and stressful.
There are many kinds of documents and briefings. If you let everyone see the document that is too long, it is undoubtedly worse. Therefore, it is necessary to advocate writing short articles.
To reduce the space, it is very important to have a sense of "quality". After taking out the first draft of the document, we should scrutinize it word by word, delete unnecessary words, words and sentences, simplify boring words, erase meaningless big words, cliches and nonsense, and strive for good politics and good writing.
Seven, don't nothing goes wrong. On the contrary, some things are orderly. The ancients followed two basic requirements when writing articles.
"Having something" means having content, and "having order" means being organized. Now some official documents are flawed in both aspects.
For example, some manuscripts only ask questions and only talk about some principles of how to solve them. Some manuscripts are complex in content, and a paragraph has several meanings, which makes people feel vague and unintelligible after reading them.
These two.
4. How to draft official documents?
Official documents are tools to convey government orders.
The quality of official documents depends on whether their contents are scientific or not. There is a saying in Historical Records of the King of Chu Yuan: "Be safe and do what you want".
This means that security and danger lie in what laws are promulgated. It can be seen how important the contents of scientific design documents are.
So, what problems should be paid attention to in drafting documents? The author summarizes the "seven commandments" according to his work practice in these years.
First, stop copying and turning.
At present, in some places, the implementation of the documents of the higher authorities is not based on the actual situation of the region and the department, but is copied regardless of the effect. This is a very irresponsible attitude.
Documents of higher authorities are handled within a certain scope, and the problems raised and solved are generally considered from the perspective of universal significance. The special circumstances in some places can't take care of everything, and the solutions to some problems can't be very specific. This requires that the lower-level organs and units must put forward specific implementation opinions according to the principles and spirit stipulated in the higher-level documents and combined with the actual situation of the region and the department.
As a leading comrade pointed out, each level is not a simple implementation problem, but has the duality of initiative and passivity, that is, the instructions of the central government must be resolutely implemented, and in the process of implementation, there is flexibility to decide the problem according to its own actual situation, and seek initiative in passivity. Otherwise, copying the superior's documents, "rough up and down", or one-sided understanding, each taking what he needs, will never achieve good results.
The second tutor is unknown. To put forward an idea or policy, we must "make a name for ourselves" and have a solid foundation.
This basis is mainly the party's line, principles and policies, national laws and regulations and instructions from superiors. It goes without saying that the "basis" for implementing the central deployment mainly comes from the central documents.
The deployment made according to the actual needs should also be based on theory and documents. That is, put the opinions put forward into consideration in the political situation at that time, so that the opinions put forward meet the requirements of the reality and political situation at that time.
Another point is that the Central Committee has given instructions on the same issue in the past, and recently it has given new instructions according to the new situation and tasks, and the new instructions should be used as the basis for deployment when drafting documents. The Party Committee is in charge of the overall situation, covering a wide range of work, and the coverage of the documents produced is correspondingly large.
Therefore, it is necessary for comrades who draft official documents to strengthen their study of all kinds of documents at higher levels, speeches by leading comrades and all kinds of knowledge in order to master more basis and standards. If you have a good grasp of the scale, you can draft the document with ease.
The three commandments are not directed at anything. Official documents issued to solve problems must be targeted.
Otherwise, it has no practical effect. * * * In the article against stereotyped Party writing, "shooting at the target without looking at the object" is listed as the third indictment of stereotyped Party writing, and an allusion is skillfully used in this part, saying that "casting pearls before swine" means laughing at the object.
If you remove this meaning and put in the meaning of respecting the object, it will only mean mocking the pianist. Why not watch objects bounce around? "Document drafting should also overcome this problem and pay attention to its pertinence.
It is hard to imagine that a aimless official document can impress people, influence people and promote work. In this sense, pertinence and operability are the signs of "weight" of official documents.
It is necessary to strengthen the weight of official documents and be targeted. Before drafting, we must first do a good job in investigation and research. Only when the problem is investigated clearly can we know where the road is, and only when we talk about the problem and put forward countermeasures can we be targeted; Only through comparison and demonstration can policies and measures be feasible and operable in practical work.
It is constantly changing under temptation. According to Marxist viewpoint, nothing is static.
The same is true of policies, which will develop and change with the changes of time, place and conditions. However, the policy has relative stability and certain continuity, which is directly related to the overall stability and career development.
As we often say: a stable policy leads to a stable people's heart, a stable people's heart leads to a stable overall situation, and a stable overall situation leads to prosperity of the cause. Therefore, when drafting a formal document, we must consider the issue from a political and overall perspective, and pay attention to maintaining the continuity and stability of the policy.
To achieve this, we need to do a good job in two aspects: first, check whether the basic spirit of the document conflicts with the principles and policies of the party and the state, laws and decrees, and resolutions, orders and instructions of superiors. If there is any conflict, it should be resolutely corrected.
The second is to check whether it conflicts with the relevant regulations already issued by this organ. If there are contradictions, we should analyze them carefully. If it is a supplement and improvement of the original policy, it must be made clear so as not to make people misunderstand that "the policy will change"; If it is really necessary to amend or abolish the previous provisions, it shall be submitted to the relevant parties for research and demonstration.
The five precepts are inaccurate. The wording must be accurate, which is the basic requirement for drafting official documents.
Measuring the accuracy of official document language mainly depends on whether the concept is clear and whether the reasoning is correct. Therefore, when abstractly summarizing a thing, we must first clarify the facts, and then make judgments and inferences, so as to accurately reflect the objective reality.
For example, the evaluation should be appropriate, neither exaggerated nor narrow; To analyze the causes of the problem, we should be objective, realistic and accurate, and point out the main crux of the problem; If we say the relationship between the two, we should distinguish between primary and secondary, and at the same time prevent one-sidedness. In addition, the work should be meticulous to avoid "serious injury" due to carelessness.
For example, if you quote, you should pay attention to the place and whether it is authoritative; Pay attention to the consistency between the summary part and the deployment part of the same problem; If in doubt, you should take the initiative to communicate and negotiate with relevant parties to clarify the problem; For some important information and data, we should pay attention to verification to ensure accuracy.
The six commandments are too long.
Excessive length is a common problem in many local and departmental documents at present. During the war years, Comrade * * * once said, "We should study how to write shorter and more concise articles".
Although it is not a war year, the work at all levels is very busy and stressful. There are many kinds of documents and briefings. If you let everyone see the document that is too long, it is undoubtedly worse.
Therefore, it is necessary to advocate writing short articles. Compressing space is very important.
5. What is the format of the drafting document, that is, the request or report submitted to the State Council? Its words mainly leave a blank area for the State Council leaders to give instructions and sign opinions in the eyebrow area, so the eyebrow area is larger than general official documents. This format requires that the brow area of the general document format be moved down by 55mm as a whole to ensure that the distance between the name of the issuing authority and the edge of the version is 80 mm Since the upper text should be signed by the person in charge of the writing authority, and the signature position is on the same horizontal line as the font size of the writing authority, the font size of the writing authority cannot be placed in the middle position, so it should be moved to the left edge of the editing center, leaving a word mark. The person in charge and his signature leave a word mark on the right edge of the center. The name of the issuer should be in 3# italics. Publisher and publisher names are separated by colons. If there are several units working together in the previous article or the next article, the format is the same as that in the previous article and the next article. In the column of the name of the issuing organ, the names of multiple organs should be arranged in order, followed by the word "document" and placed in the center. If there are too many joint writing units, it is necessary to ensure that the home page has a text. If it cannot be guaranteed, the font size of the name of the issuing authority will be reduced. In the joint writing, the organizer should be ranked first. When writing jointly, the signature of the unit leader is consistent with the name of the organization. At this time, the red inversion line moves down. When multiple units jointly write, there is only one document number, that is, the document number of the organizer. The following joint article does not need to indicate the publisher and the publisher's name, so its symbol should be listed in the middle.
The distance between the name of the issuing authority and the top edge of the number plate is 25mm1mm.