The pens used by leaders to sign official documents are usually fountain pens and signature pens.

Leaders generally use water pens or fountain pens to sign official documents. It is not recommended to use ballpoint pens. Pre-issuance of official documents is an important task for agency leaders to exercise leadership power. The content of official documents should be seriously researched and reviewed, and the text, format, etc. need to be considered and modified as necessary to ensure the quality of official documents.

Signature pens are usually used in more formal signing situations, so specific pens need to be used. Generally speaking, fountain pens, water-based pens or oil-based pens should be used for signature pens. The tip of the signature pen should be relatively hard and able to form a clear edge, and the ink should not smudge easily to maintain the clarity of the signature. For some formal occasions, such as signing a contract or agreement, the signature pen needs to meet certain standards, such as using black or blue ink, and the pen core hardness should reach 600 or above.

Procedures for issuing official documents:

1. Drafting

Drafting is the first step in the process of issuing official documents. Drafters of official documents need to understand the corresponding laws and regulations to ensure that the content, format and wording of official documents meet standards. The drafter needs to choose appropriate language and expression methods based on the theme, purpose and audience of the official document, and strive to be concise, clear and easy to understand, and express accurately. At the same time, attention should be paid to the logic and clues in the text, so that reviewers at all levels can smoothly understand and grasp the key points.

2. Review

Audit is an important part of the official document issuance procedure. The reviewer needs to carefully review the content of the official document and verify that it complies with relevant norms and rules. When reviewing a draft of an official document, the reviewer should pay attention to whether the matters involved in the text are related to the appointment and functions of the formulating agency, whether it contains referenced documents and materials, whether it is connected with other policies, etc., and also needs to pay attention to the time of the official document.