Customer reception work
(1) If you need to be greeted at the airport, the sales department assistant should arrange the pick-up arrangements with the General Affairs Department, and should contact the airline company 2 hours before the arrival of the plane. The office will contact the flight to determine the arrival time. Guests must arrive at the airport or hotel 5 minutes in advance to pick them up from the company.
(2) If the customer needs to go to the factory for inspection, the sales assistant should contact the factory in advance to arrange the itinerary.
(3) If the customer needs to visit places of interest, the sales assistant should arrange the sightseeing itinerary in advance.
--------------------------------------------- ---------------------------------------
Customer visit reception
(1) Before going to the airport or hotel to pick up customers, the sales assistant should place relevant information, files, samples, etc. in the business negotiation room.
(2) If the customer needs drinks, food, etc., the sales assistant should notify the sample room to prepare.
(3) If the relevant section chief of the purchasing department is required to prepare inquiries, the sales assistant should notify him in advance and be on standby.
Customer contact business
(1) Sales manager and assistant accompany customers to select samples.
(2) For the products of interest selected by the customer, the sales assistant should immediately record the detailed information and product number, specifications, packaging details, material quantity, and the latest factory price. If necessary, the quotation may be coordinated with the relevant section chief. If the customer is purchasing on C&F or CIF terms, the freight for the proposed unit quantity should be calculated immediately. If the customer has purchased the product before, the previous factory price and selling price should be recorded.
(3) During the negotiation with the customer, the sales assistant should discuss the quotation and the specifications, shape, size, dimension, thickness, structural material, color, packaging, quality, order quantity, etc. unique to the customer. Record the details and draw a sketch of the product if necessary.
(4) If the customer cannot decide on the purchaser on the day and needs to continue the negotiation the next day, the sales assistant should leave a note instructing the sample room to keep the selected samples on the shelf of the business negotiation room for the time being. Inside. To avoid repeated selection during the next negotiation. (The retention period shall not exceed one week).
(5) If the customer refuses to negotiate or the sample has been negotiated, the sales assistant should instruct the sample room to return it to its original location.
(6) If the customer has any inquiries, he or she should check the reply immediately. If the reply cannot be made immediately, the customer should also explain the reason and tell the customer when to reply.
(7) During the negotiation with the customer, the work assigned to the customer should be completed before the next negotiation.
--------------------------------------------- -------------------------------------
Back to top
p>Compile quotations
(1) In response to customer needs, the sales assistant will coordinate with the relevant section chief of the purchasing department to compile the quotations for the products that are of interest during the negotiation, and after review by the main management manager Type it out and give it to the customer.
(2) When a customer orders a product, the sales assistant should sort out the total price of each item in the quotation and the draft of the total price on or within the day when the customer leaves the company, submit it to the manager in charge for review, and then scan the quotation. The specified number of copies is increased by two. In the case of C&F or CIF, the material quantity on the quotation will not be printed.
(3) The sales assistant should immediately check whether the quotation is consistent with the draft. If there is an error, he should modify it himself and make sure it is correct. Then, after taking out a quotation and asking the manager for instructions, he should place a domestic order and ship it together with the domestic order. Copy it and hand it over to the custody assistant.
(4) All letters sent abroad, quotations and other documents must be checked by the sales assistant, signed and dated next to the manager’s signature on the mailing copy, and sent to the manager in charge for issuance, but customs clearance is required. The sales assistant will check the unit price and quantity by himself before closing the document, and it must be completed within the same day.
Opening domestic orders
The sales assistant should always check the self-stored quotation, and ask the manager in charge to work with the relevant purchasing section chief to place the domestic order as soon as possible, and archive the quotation and information. Indicate the manufacturing factory, factory price, domestic order number and date on the card or PRICE LIST.
(1) The following methods can be used to mark the order:
1. Engraving a seal.
2. Typing.
3. Written clearly by the sales assistant.
(2) If there are changes in the quantity, price, packaging, specifications, and markings of the domestic order, an "Order Change Notice" will be issued and bound together with the original domestic order.
(3) If the domestic order is re-opened to another factory, it should be noted on the bottom copy, inspection copy and shipping copy of the domestic order, "This order is a re-opening of the original order number. "Order voided" and change the domestic order number, date, manufacturer name and price on the archived quotation sheet and data card or PRICE LIST. However, it must not be indicated on the factory copy and return slip that the order is reopened and will be about to be reopened. The shipping copy should be handed directly to the shipping assistant.
(4) If the original domestic order is reissued to another factory, a special number must be used, for example:
KR-1021 (this is the reissued order number)
K-1021 (This is the original order number)
(5) For goods that need to be returned, the outer box must be marked, and it should be specially noted on the order and informed to the factory.
(6) If it is an order for textiles, it should also be stated on the order that GUOTA is required before exporting.
(7) When requesting payment for printed samples, be sure to attach the sample before payment.
(8) For an order with an ITEM of more than RMB 5,000, the section manager must sign before it can be sent out. If the section manager is not available and the order needs to be sent urgently, the sales department will decide at its own discretion. The order will be shipped only if it is signed by the section chief. However, if the order is not signed by the section chief, the purchasing section chief should assist in shipping, and the sales department will be responsible for expediting the goods.
(9) All responsibilities for expediting goods to the factory (including accessories and printed matter) are the responsibility of the sales assistant, but the loading assistant assists in expediting the goods.
Opening of Domestic Orders
(1) After the domestic order is placed, it must be checked to see if it matches the packaging and quantity listed on the quotation.
(2) After completing the domestic order, send it to the manager in charge for verification and signature:
1. Keep the bottom copy for future reference.
2. Factory stamping, return stamping stamp and inspection stamp are delivered to the control center.
3. Submit the shipping copy together with the quotation to the loading and security assistant for storage and shipment.
4. When the factory does not automatically sign back the signed return form for more than 10 days, it will be filtered by the control center. If the individual amount of the order exceeds US$2,000 or RMB80,000, the relevant deputy (assistant) will be notified The manager or foreign affairs officer is responsible for signing back (if the amount does not exceed the above amount, there is no need to sign back forcefully). If the amount exceeds US$5,000, it must be signed back by the relevant section chief.
5. When the control center receives the return slip, it will check the unit price and quantity. If there are any changes on the return slip, the control center should notify the handling assistants, and then hand it over to the administrative assistant for processing and then forward it to each department. Relevant personnel change sample room prices.
(3) When the sales assistant receives the shipping sample, he must check in detail whether the quality specifications of the shipping sample meet the customer's requirements. If it meets the requirements, he will submit it to the manager in charge and keep the shipping sample for himself. Otherwise, he will immediately Please ask the passenger manager how to handle it. The inspection plane will be reviewed by the manager in charge and then taken back and retained.
1. The northern region assistant retrieved the shipment samples and handed them over to the control center for closure and safekeeping.
2. Shipping samples sent to his warehouse also need to be retrieved, but if they are valuable or too large, the assistant can decide whether to retrieve them.
(4) When the factory receives an order and requires the assistant to change the price, the decision must be made by the manager and cannot be made on his own.
--------------------------------------------- -------------------------------------
Request samples
(1) For projects that the customer has not ordered, but requires samples, the manager in charge and the relevant section chief of the purchasing department should request samples from Hejia Factory, fill in the sample request letter, and submit it to the receiving and dispatching center in Sanlian for a single deposit.
(2) Customers who have placed orders should request samples from the relevant factories according to the quantity specified in the domestic order in the quotation.
(3) If the sample request is urgent, contact the relevant factory and foreign affairs personnel by phone.
(4) If no response is received within the deadline for important samples, the "Important Sample Overdue Question Form" should be filled out immediately and submitted to the relevant procurement section chief for emergency measures.
(5) For matters assigned by foreign affairs personnel, they should be urged to complete them as scheduled at any time. If there are any difficulties, please ask the manager in charge to handle them.
(6) After receiving the factory sample, you should check it in detail to see if it is intact. If there is any discrepancy with the specifications or damage, please notify the factory to resend it immediately, and ask for improvement and careful packaging.
(7) When requesting samples from a factory, the product number of the factory must be indicated. If there is no factory number, a sketch or photo must be attached.
(8) When requesting samples from the factory, please do not write the name of the customer and region.
(9) A 2"×3" photo must be attached to the loan sample application form.
(10) Samples borrowed (temporarily) should be registered at the information center.
(11) All photos taken by an ITEM are mainly 2"×3".
Attachment: Division of responsibilities for requesting samples:
1. The sales department must request old samples directly from the factory or foreign affairs staff. If it cannot be obtained, please ask the section chief to provide the information, and the assistant will Continue to request until completed.
2. The section chief must be responsible for requesting new samples. The so-called new samples include:
(1) Samples (pictures) sent by customers.
(2) Old sample with some changes.
① The establishment of foreign service personnel is subordinate to the Purchasing Department, but their work is directly responsible to the Sales Department.
② For new samples that are ordered, the section chief is responsible for requesting the samples to the end.
③ The deadline for requesting new samples without an order has expired, and the section chief cannot complete it. He should submit it to his manager and explain the reasons.
--------------------------------------------- -------------------------------------
Send samples to customers
p>On the samples received from the factory, properly affix the company's label and ITEM NO. product name
(1) If sent by sea mail or air mail, the receipt should be marked Please provide five copies of the person's address, name, phone number, label and SAMPLE INVOICE, sign and date the fourth copy and submit it to the package team for mailing, and put the third copy into the box along with the sample. The first copy is sent to the customer, the second copy is delivered and filed, and the fifth copy is self-deposited.
1. If the number of samples is too large or the value is too high, and the sample fee is still required for negotiation, you should indicate SAMPLE CHARGE on the SAMPLE INVOICE and write to the customer to request the sample fee and postage.
2. Every 3 months, according to the self-deposited fifth SAMPLE INVOICE, we will clean up the postage or other fees for samples not sent by the customer, and write DEBIT NOTE to claim them from the customer in the name of the accounting section chief.
3. When sending overseas parcels, each assistant will pack them and put them into the box."
4. If you need to apply for export quota when sending SMP, the handling assistant should pay special attention in advance
(2) If sent by air freight, the first copy of the six copies of SAMPLE INVOICE should be marked with a false price (unreal price) and sent to the customer after the sample is sent. , the fifth copy should be signed by the air cargo company and handed to the sender and recipient of the secretary office, and the sixth copy should be self-deposited. When receiving the air freight company's bill of lading, you should check whether the air freight, customer address and flight are correct, such as when the air cargo company calculates the commission, and pay the rest. If the air freight is paid by our company, the customer can only sign for the freight after receiving the goods.
(3) All samples sent abroad must be reviewed by the manager before being sent. Out.
---------------------------------------- ---------------------------------------
Customer calls and letters come Samples
(1) When receiving a call or letter from a customer, you should immediately ask the manager how to handle it.
(2) When receiving a sample to be copied or a catalog photo sent by the customer, For development quotations, etc., the manager in charge should be consulted immediately. If there is an order, the company will reward him/her.
(3) When the manager in charge is out, the sales assistant should do what he can within his capabilities. Manage it first, and then report the handling process to the manager after he returns to the company. If it is an urgent matter, you should try to get in touch with the manager in order to handle it quickly
------------- -------------------------------------------------- ------------------
Samples and printed matter must be confirmed
(1) If the domestic order contains samples, printing boxes, After the paper sleeve, label paper, and header are confirmed and approved by the foreign customer, they should immediately send the form printed by the company to the factory and the relevant foreign affairs personnel, keep a copy for the shipment and sign for it, and register it on the original domestic order shipping link before handing it over. Return to the sales assistant for retention. If the factory is notified by phone, a replacement notification should be sent to arrange shipment.
(2) The customer should notify the relevant foreign affairs officer or section manager that the specifications are correct so that the shipment can be arranged. Inspection.
---------------------------------------- ----------------------------------------
Inspection< /p>
(1) If the non-project order is due to a small order quantity or the foreign staff is busy, the foreign staff cannot go to the contractor to deliver the goods due to the remote area, or the foreign staff cannot decide whether to ship the goods due to the poor quality of the contractor, the foreign staff will When notified by phone or letter, the sales assistant should immediately ask the manager in charge how to handle it. However, regardless of the situation in the northern region and Guangzhou region, foreign affairs personnel should be notified to inspect the goods in person.
(2) When the sales assistant needs to go to the factory to solve important problems, he should fill out the business trip application form and return to the company. Then use the business trip report form to apply for travel expenses from the General Affairs Department.
(3) The inspection copy of all orders will be sent directly to the foreign affairs clerk by the control center to assist in expediting the goods. If the assistant needs to go to the warehouse to inspect the goods, he or she can find the shipping copy or leave the bottom copy.
--------------------------------------------- -------------------------------------
Apply for foreign (domestic) commission Compensation
(1) The sales assistant fills out the application form and submits it to the manager in charge and the general manager for signature and approval and sends it to the bill transfer section chief. If the compensation needs to be deducted from the factory, please indicate it on the form and fill in a separate deduction slip. One copy should be submitted to the accountant, one should be submitted to the auditor, one should be submitted to the purchasing section chief, and one should be kept for the record so that the factory can deduct it when requesting payment. If the customer comes to the company in person, a copy of the receipt and passport must be prepared and sent to the accountant for document preparation.
(The application form is in four copies, one of which should be kept at the bottom)
(2) When paying foreign commissions, you must:
1. Make an order with a foreign company Commission may be paid at any location by submitting a copy of the deed to the accountant.
2. Before each payment, the other party’s company should send a letter specifying that someone should bring the receipt issued by the company to receive the payment.
(3) The head of the bill transfer section receives the application form for foreign remittance expenditure and sends one copy to the relevant accountant for signature and the other copy for audit.
--------------------------------------------- ------------------------------------------
Sample processing
(1) Shipping samples: The sales assistant must obtain and be responsible for verifying that the goods are correct and then keep them by themselves or provide additional samples.
(2) After receiving new samples from the factory and submitting them to the manager in charge, the manufacturer's address, phone number, name of the person in charge, and price information should be attached and sent to the relevant section chief of the purchasing department to compile the information.
(3) When the assistant receives a new sample, he should send it to the purchasing department as soon as possible. If the order is obtained, he will receive a bonus.
(4) Secret samples (patented or can only be sold to specialized customers) cannot be displayed casually in the sample room. The section manager column in the order form and sample letter should be replaced with the manager's name.
(5) If you need to lend samples to the commercial department, you should fill in the "Sample Loan Application Form" together with the color photos and submit them to the general manager for approval before they can be loaned.
(6) If there are printing boxes that cannot be displayed, the handling assistant will mark the words "not for display" on the outgoing SMPL, and then hand them over to the control center for cancellation, and then the control center will send them to the handling assistant for safekeeping. .
--------------------------------------------- ---------------------------------------
Cancel domestic orders
(1) When the sales assistant signs the "Sales Department Order Payment Approval Form" from the loading assistant, he must check the unit price, quantity and deduction matters in detail and make a payment record before submitting it to the control center for verification. If it is correct, he must sign and submit it to the manager. And the original domestic order will be cancelled.
(2) Any factory that wants to refund customs duties or goods taxes will keep 50% of the payment before customs clearance (including goods sent to the warehouse). If the factory is in urgent need of payment, it should also issue a guarantee ticket first.
--------------------------------------------- ---------------------------------------
Received quotation and domestic Order
When the loading assistant receives the quotation and the domestic order transferred from the sales assistant, he should check whether the packaging and quantity on the quotation and the domestic order are completely consistent. If there is an error or question, he should That is, coordinate with the sales assistant or ask the manager in charge for instructions on how to handle it.
--------------------------------------------- ---------------------------------------
Sign for the photocopy of L/C< /p>
(1) After receiving the L/C, the bill transfer section chief will make a copy and send it to the sales manager for signature, and then forward it to the sales assistant for review and register the L/C number on the archived O/C. After S/D, V/D and the amount, submit it to the custody assistant.
(2) Problems that may occur with L/C are as follows:
1. When receiving L/C, you must first check whether the total amount, quantity, and unit price are correct.
2. When L/C is received on the same day, if it is less than three days before the effective date, it must be submitted to the manager in charge.
3. Usually L/C can be divided into batches. If it cannot be divided into batches, it must be submitted to the manager in charge.
4. If there is no direct ship from the local port that can be reached, it must be checked whether the L/C can be transshipped. If not, the manager in charge must be consulted. Special attention must be paid to the export port not being designated as a local port.
5. Check whether the beneficiary’s full name and address are correct.
6. Check whether the transaction conditions are consistent with FOB, CIF and C&F.
7. Are there any typos in the L/C content?
8. Are there any regulations on whole batch or limited loading of containers or specially designated shipping companies?
9. If the same wealthy household has several L/Cs, it must be checked whether there are any regulations that allow them to be merged.
10. If the L/C is sent directly from a foreign customer without being registered by the bank, you must immediately ask the manager in charge whether to send it to the bank to verify whether the signature is consistent.
11. If the L/C pays forward payment, you should check whether the interest will be borne by the buyer. If not, please ask the manager in charge.
12. If there are strange words or terms that are contrary to common sense, please consult the manager in charge immediately.
--------------------------------------------- --------------------------------
Shipping Notice
p>(1) Start the operation one to one month before the delivery date specified in the domestic order, and the loading and unloading assistant will fill in the shipping notice according to the report of the field staff or directly contact the factory.
Deliver to the counter:*** Four copies
The first copy:
Send to the factory, the loading assistant will write the manufacturer's envelope and hand it to the sales assistant After signing, it will be sent for delivery.
The second and third copies:
(1) Send it to the relevant foreign service personnel, and fill in the second copy to confirm the shipment date, net weight, gross weight, capacity, failure to deliver as scheduled After explaining the reason for the shipment, send it back to the manager, and then hand it over to the loading assistant to coordinate and arrange the shipment.
(2) If each ITEM exceeds US$5,000, the second copy should be sent to the relevant section chief, and the third copy should still be sent to the foreign affairs officer.
Fourth page: Storage assistant’s inventory.
If the goods are to be delivered to the warehouse: fill in the "Warehouse Shipping Notice", *** two copies
The first copy:
Send to the factory, by the shipment The escort assistant writes the manufacturer's envelope and gives it to the sales assistant for signature before sending it for delivery.
Second page:
Deposit assistant for inspection.
If an important order cannot be delivered as scheduled, you must fill out the "Important Order Overdue Question Form" and submit it to the relevant section chief for assistance.
(2) If the domestic order stipulates that the manufacturer shall be notified after receiving L/C, the shipping notice shall be marked with "L/C received" on the day the L/C is received, and the ship The deadline is usually three weeks before the S/D deadline. (Flexible application)
(3) If the domestic order stipulates that the manufacturer must wait for the sample to be approved before production, when receiving the customer's confirmation letter, the sales assistant will fill in the confirmation letter and submit it to the factory, and leave a copy of the confirmation letter for delivery. The relevant loading assistant signs for the receipt and registers it on the domestic order shipping page, and then returns it to the sales assistant for arrangement of shipping date.
(4) If exporting to the United States and Japan, several blank copies of the Raw Material Source and Processing Location Cutting Sheet from the Commodity Inspection Bureau of the Ministry of Economic Affairs should be completed and sent to the factory along with the first shipment notice. Or submit it to a foreign affairs officer to stamp, fill it out and mail it back, and then return to the Commodity Inspection Bureau of the Ministry of Economic Affairs to apply for a certificate of origin.
(5) It is necessary to pay careful attention to whether the exported goods contain imported parts that require tax refund, and coordinate with the customs broker to go through the procedures with the relevant factories.
--------------------------------------------- -------------------------------------
Expediting goods
(1) If there is no response to the delivery within one week after the shipping notice from the delivery counter is issued, you should work with the sales assistant to urge the factory or field sales personnel.
(2) When tax refund information is sent to our company, you should first inform the factory to fill in the name of the person in charge. Otherwise, many assistants often have goods from the same factory, and the tax refund information is often mistransmitted, resulting in work failures. Tax refund troubles.
--------------------------------------------- -------------------------------------
Received it from the warehouse Purchase order
(1) The loading assistant should check the purchase order immediately after receiving the purchase order to see whether the listed marks, quantity, and packaging conditions are consistent with the domestic order. If corrections are needed, immediately notify the warehousing section chief for processing.
(2) After receiving the purchase order, you need to notify the assistant to go to the warehouse to inspect the goods and formulate a "Laibu Order Payment Approval Form".
(3) If the goods are delivered to the warehouse without notifying the delivery counter, the shipping fee will be deducted.
--------------------------------------------- --------------------------------
Sign S/O
p>(1) Calculate the volumetric weight based on the approximate material quantity shown in the shipping details and the domestic order shipping link.
(2) Check with the shipping company or customs broker to see if the S/O is indeed signed.
(3) If the shipping date is advanced or delayed, please contact the factory immediately to ensure cooperation.
(4) When printing S/O, you must check whether every piece of S/O is typed. If there is any missing type, it should be made up immediately to avoid the customs broker to re-print at the shipping company and waste time.
(5) The time for signing S/O should be one week or two weeks in advance, or contact the shipping company by phone in advance to book a shipping space.
(6) When loading a whole container, the actual weight of the goods must not exceed the weight specified by the shipping company. If it exceeds the weight, please ask the manager in charge to handle it.
--------------------------------------------- -------------------------------------
Work before customs clearance
(1) If the goods are shipped in containers from other warehouses, a copy of the shipping details should be submitted to the head of the warehousing department in advance for delivery. (If the goods have not arrived or been inspected, it should be noted on the detailed list)
(2) (If the truck is shipped from the warehouse, the shipping detailed list must be submitted to the bill transfer section manager two days before customs clearance. , in order to promptly notify the truck, the goods have not arrived or have not yet been inspected, which must be noted on the detailed list
(3) Pay close attention to the warehouse delivery time, vehicle number, mark, quantity and delivery location. The customs broker should be notified immediately when confirmed.
(4) The correct items and quantities of the shipment details must be determined one day before the shipping date is cleared. If the goods to be shipped have accessories printed at the factory, the customs broker must be informed. Indicate on the shipping details.
(5) Make six copies of the PRCKING LIST, change the title of three of them to INVOICE, and indicate the correct full name, unified number, and invoice of each factory on it. Number, submit it to the sales assistant for review, and fill in the four copies of the export registration copy, the fifth copy (financial copy) together with three copies of the PACKING LIST, and send two copies to the bill transfer section manager for sealing, and then submit the tax refund information to the customs broker. Accounting Section Chief, the other INVOICE should be kept by himself.
(6) The specified delivery date and expected entry date listed on the export registration book should be filled in seven days after customs clearance. If there is any delay, please write down. Reason.
(7) You must contact the factory on the morning of delivery to confirm the shipping time, truck number and arrival time, and notify the customs broker immediately when confirmed.
(8) If on the day of customs clearance. If the shipment from the factory cannot be determined, the information must be modified immediately and the customs declaration will be made.
(9) If the goods are not delivered on time, the customs fees and charges incurred should be recorded and recorded. Fill in the amount that should be deducted when signing the payment approval form, and pay attention to deducting it when requesting payment.
(10) If the loading assistant has goods that have been cleared by customs on the day, all goods must arrive and have been cleared for customs clearance. Get off work.
(11) The loading assistant must wait until the goods entering the container yard have been delivered correctly before preparing the "Business Department Order Payment Approval Form"
(10) 2) The factory's shipping invoice must be issued with the date and accessories on the day of delivery. If shipped in batches, the invoice must be issued on the same day for each shipment (pounds of goods), and cannot be delayed before delivery.
(13) If the factory has delivered the goods to the container yard before customs clearance, and needs to return goods tax or customs duties, it will temporarily retain 50% when requesting payment, and note this on the payment approval form Understand this.
------------------------------------------ --------------------------------------------------
After clearance Work
(1) The loading assistant must check with the customs broker and shipping company to see if the goods are indeed exported correctly. If it is indeed correct, submit one copy of the export detailed list to the accountant and the other to the control center, and send it to the control center. The sales department orders a half-day payment approval document and submits it to the sales assistant.
(2) The reminder CBC must be obtained on the next day of customs clearance. Unless the wrong order is exported, it must be reported to the customs bank at any time, and it must be reported to the customs bank at the latest. Obtain it within 1 week, otherwise it must be reported to the manager in charge.
(3) After arriving at CBC, if you want to apply for a certificate of origin from the Ministry of Economic Affairs, you must attach an INVOICE, a stamped raw material source, processing and cutting statement from the factory and a copy of the CBC Submit it to the customs broker for application for certificate of origin.
(4) Before getting the B/L, you must submit a correct copy of the S/O to the customs declaration agency for verification when you go to the shipping company to get the B/L.
(5) When receiving the B/L, immediately check whether the material quantity, freight and content are correct.
(6) If B/L needs to prepay freight, he should complete the sales department miscellaneous fee payment approval form together with the sales assistant and submit it to the relevant accountant. If the manager is not available, in order to save time, he can present the signature of the storage assistant, that is, Send it to the accountant for payment, and the accountant will send it to the manager, deputy manager, and assistant for re-signing afterwards.
(7) Prepare the documents. After the documents are complete, add the complete set of bill payment documents plus one copy each of the shipping details INVOICE, B/L and the third page (audit) of the export registration book. The fourth page (bill) should be handed over to the Bill Bill Section Chief, and the necessary documents will be forwarded to the bank for bill bill. The third page of the export registration copy will be forwarded by the Bill Bill Section Chief for audit. The time shall not exceed seven days from the date of customs clearance. If there is any delay, the reason must be written. Each manager must be deducted interest and the assistant must be punished.
(8) Archive the approved documents and send them to the customer. After the copies are submitted to the manager in charge by the sales assistant, they will be mailed separately and marked "Archive" on the filing copy and handed over to the distribution center.
(9) The bill transfer section chief receives the exchange settlement certificate together with the remittance receipt, shipping details, INVOICE and B/L and sends them to the relevant accountant.
--------------------------------------------- -------------------------------------
Play OOL
Depending on the needs of the customer or manager, the storage assistant should make three copies of the OOL together with the sales assistant according to the client, one copy will be kept by the storage assistant, two copies will be handed over to the sales assistant to keep, and the other will be submitted to the manager in charge.
--------------------------------------------- -------------------------------------
Receive the warehouse inventory weekly report
The Warehousing Department must send the warehouse weekly report to the administrative assistant before 11:30 am every Monday, and the administrative assistant shall send it to the storage assistant before noon. The storage assistant must fill in the L/C deadline after receiving it. column and shipping date column, and verify that the quantity and shipping mark of the manufacturer are correct, submit it to the sales assistant for verification, and submit it to the manager before get off work at noon every Tuesday for transfer to the administrative assistant. If there is an error in the weekly warehouse inventory report, you must immediately call the warehousing section manager Contact to find out.
--------------------------------------------- -------------------------------------
Apply for LOCAL L/C< /p>
(1) Obtain a form from the bill transfer section chief and fill it out, then send it to the manager in charge. The general manager will sign and approve the application and submit it to the bill transfer section chief. The application form for developing a local letter of credit must be issued to which factory, Whether the handling fee is deducted from the factory.
(2) When making a money transfer, a copy of LACAL L/C must be sent to the money transfer section manager.
--------------------------------------------- -------------------------------------
When the goods are completely cleared Work
(1) Domestic order shipping links will be burned when the goods are completely cleared and no longer in use.
(2) When the L/C copy is completely cleared and no longer used, it should be handed over to the transfer section manager immediately.
--------------------------------------------- ---------------------------------------
Approval of customs declaration fees
p>(1) Check whether the shipping mark and number of pieces are correct, write it off at the bottom of the export registration book, and register the batch of customs declaration fees in the customs declaration fee column in the export registration book to avoid repeated payment requests from the customs broker.
(2) If the customs declaration fee exceeds the prescribed fee, you should sign for the manager’s approval