I am in the finance department. When I came to the company, the company had just been established not long ago. The previous accountant also made a mess of the fixed assets account, so the finance organization conducted a major inventory in November last year.

Due to the chaos in the accounts, our operating procedures at that time were to have the workshop take inventory by itself and paste its own numbers on the machines. If there is a financial fixed asset number, it should be noted in the inventory list. The inventory list requires detailed notes. Machine model, machine code, name, cost center (or using department), etc.

After the finance department gets this inventory list, it will check the list of financial fixed assets with this list. First, find out what is in the financial books but not in the actual inventory or the quantity is wrong, and what is not in the financial books. But there are physical items. After finding out these two items, the finance department will make a firm offer on site.

Secondly, if the actual use department of the asset is found to be inconsistent with the account, the use department shall sign and confirm.

After the finance department obtains these two results and obtains relevant confirmations, it will make book adjustments accordingly. If it is just the wrong department, it can be adjusted after getting approval from the financial manager. Losses must be reported to the tax bureau after approval by the financial manager and confirmation by the head of the relevant department.

The financial workload is very heavy, but once it is straightened out, everything will be fine later. If you are in the equipment management department, it will generally be easier. However, it should be noted that because the management of your company's financial fixed assets is relatively chaotic, you can set up the equipment list yourself and compile it yourself based on the financial asset number. Your own identification number will be recorded in time when the asset is moved or scrapped.