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GB/T9704-1999

Format of official documents of national administrative agencies

Secretary Bureau of the General Office of the State Council Editor

November 2000

1 Scope

This scope stipulates the general paper requirements, printing requirements, and various requirements for official documents of national administrative agencies. Feature arrangement and identification rules.

This standard applies to official documents issued by administrative agencies at all levels of the country. Official documents from other agencies may be implemented with reference.

The format of official documents printed in minority languages ??may refer to this standard and be implemented in accordance with relevant regulations.

2 Quoted standards

The provisions contained in the following standards constitute provisions of this standard by being quoted in this standard. At the time of publication of this standard, the versions indicated were valid. All standards are subject to revision and parties using this standard should explore the possibility of using the latest version of the standard listed below.

GB/T 148-1997 Format dimensions of printing, writing and drawing paper

3 Definitions

This standard adopts the following definitions.

3.1 word word

Identifies the length unit of the horizontal distance in the official document. A word refers to the space occupied by a Chinese character.

3.2 Line line

Identifies the length unit of the vertical distance in the official document. This standard uses the distance between the height of No. 3 fonts plus 7/8 times the height of No. 3 fonts as a datum line; the official document standard uses the distance between the height of No. 2 fonts plus 7/8 times the height of No. 2 fonts as a datum line.

4 Main technical indicators of official document paper

Official document paper generally uses offset printing paper or carbon paper with a paper basis weight of 60g/m2-80g/m. The whiteness of the paper is 85%-90%, the transverse folding resistance is ≥15 times, the opacity is ≥85%, and the PH value is 7.5-9.5.

5 Official document paper format and layout size

5.1 Official document paper format size

Official document paper adopts the A4 type specified in GB/T 148 Paper, its finished product format size is: 210mm×297mm, the allowable deviation of size is shown in GB/T 148.

5.2 Official document page margins and center size

The header (upper white edge) of official document paper is: 37mm±1mm

Official document paper binding The mouth (left white edge) is: 28 mm±1mm

The center size is: 156 mm×225mm (excluding page numbers)

6 Color of graphics and text in official documents

Unless otherwise specified, the color of images and text in official documents is black.

7 Typesetting specifications and printing requirements

7.1 Typesetting specifications

Use No. 3 imitation Song font for the main text. If there are subtitles in the text, use No. 3 subscript Song font or Boldface characters generally have 22 lines per side and 28 characters per line.

7.2 Plate-making requirements

The layout should be clean without gray background, the writing should be clear and without breaks, the size should be standard, the center of the plate should not be skewed, and the error should not exceed 1mm.

7.3 Printing requirements

Double-sided printing; page numbers should be aligned, and the error on both sides should not exceed 2mm. The black ink should reach BL100% of the chromatographic mark, and the red ink should reach Y80% and M80% of the chromatographic mark. The printed ink is solid and even; the text is not flowery, white, or broken.

7.4 Binding requirements

Official documents should be bound on the left side without pages falling off. The cover and book block of the document must not fall off, and the back must be flat and not empty. The error between the two pages should not exceed 4mm. The setting for saddle stitching or flat stitching is to use two nails to saw the outer stitching holes 1/4 of the way up and down the book block, with an allowable error of ±4mm. The distance between the flat staple saw and the book is 3mm~5mm; there are no broken nails, missing nails, or heavy nails, and the stitches are flat and firm; the back spine cannot be unstitched. The size error of the cut product is ±1mm, the four corners are at 90 degrees, and there are no stubble or defects.

8 Rules for the identification of various elements in official documents

This standard divides the elements that make up official documents into three parts: header, main body, and imprint.

Each element placed above the red backline (width is the same as the center of the page, i.e. 156mm) on the home page of the official document is collectively called the eyebrow; placed below the red backline (not included) and between the subject words (not included) Each element of the title is collectively referred to as the main body; all elements placed below the subject heading are collectively referred to as the edition.

8.1 Header

8.1.1 Document copy serial number

The document copy serial number is the order of each document when several copies of the same document are printed. serial number. If you need to mark the serial number of copies of the official document, use

Arabic digits to mark the number 1 in the upper left corner of the center of the page.

8.1.2 Secret Level and Confidentiality Period

If you need to mark the secret level, use size 3 bold font, with the top box marked on the first line in the upper right corner of the page, and a space between the two words. 1 word; if you need to mark the confidentiality level and confidentiality period at the same time, use size 3 bold fonts, and mark the top line on the first line in the upper right corner of the page. Use "★" to separate the confidentiality level and confidentiality period. open.

8.1.3 Urgency

If you need to indicate the degree of urgency, use size 3 bold font, and mark it in the upper right corner of the page on the second line, with a space between the two words; If you need to mark both the secret level and the urgency at the same time, the top box mark of the secret level should be on the first line in the upper right corner of the page. 1 line, and the emergency level mark is on the 2nd line in the upper right corner of the page.

8． 1.4 The logo of the document-issuing agency

is composed of the full name or standardized abbreviation of the document-issuing agency followed by "document"; for some specific official documents, only the full name or

standardized abbreviation of the document-issuing agency may be marked. The distance from the upper edge of the issuing authority's logo to the upper edge of the center of the plate is 25mm. For submitted official documents, the distance from the upper edge of the issuing authority’s logo to the upper edge of the center of the page is 80mm. If you need to mark the serial number of copies of the official document, the confidentiality level and confidentiality period, and the degree of urgency, you can mark it in two lines above the logo of the issuing authority (see Figure 3).

It is recommended that the logo of the issuing authority should use small-sized Song fonts and be marked in red. The font size is determined by the issuing authority based on the principle of eye-catching and beautiful appearance, but should generally be less than 22 mm × 15 mm (height × width).

When jointly publishing the document, the name of the sponsoring agency should be placed first, and the word "document" should be placed to the right of the name of the issuing agency, arranged top to bottom in the middle; if there are too many jointly publishing agencies, the main text must be displayed on the first page of the official document.

8.1.5 Issuance number

Issuance number consists of the code of the issuing authority, year and serial number. Under the logo of the issuing authority, leave 2 lines blank, use No. 3 imitation Song font, and arrange it in the center; the year and serial number should be marked with Arabic numerals; the year should be marked with the full name and enclosed with hexagonal "〔 ]"; no dummy digits should be included in the serial number (i.e., 1 should not be numbered) is O01), do not add the word "th".

A red reverse line with the same width as the center of the plate is printed 4mm below the issuing mechanism.

8.1.6 Issuer

The submitted official document must be marked with the name of the issuer, arranged parallel to the right of the document number. The number of the issued document is one word in the left space, and the name of the issuer is one word in the right space; the issuer is in No. 3 imitation Song font, followed by a full-width colon, and the name of the issuer is in No. 3 italic script after the colon.

If there are multiple issuers, the name of the sponsor's issuer is placed on line 1, and the names of other signers are listed in the order of the issuing agency starting from line 2 below the name of the sponsor's issuer. , move the red reverse line downward so that the issuance number and the name of the last issuer

are on the same line and the distance between the red reverse line and it should be 4mm.

8.2 Main body

8.2.1 Title of the official document

Leave 2 lines blank under the red underline, use No. 2 small subscript Song Ti, which can be divided into one or more lines The lines should be arranged in the center; when returning to the line, the meaning of the words should be complete, the arrangement should be symmetrical, and the spacing should be appropriate.

8.2.2 Main sending agency

There is a blank line under the title, and the top box on the left is marked with No. 3 imitation Song font. When returning, the top box is still there; the name of the last main sending agency Followed by a full-width colon. If there are too many names of the main sending agency and the main text cannot be displayed on the home page of the official document, the name of the main sending agency should be moved below the subject heading in the edition and above the carbon copy. The marking method is the same as that of the carbon copy.

8.2.3 The main text of the official document

The name of the main sending agency should be placed one line below, leaving 2 words blank at the left of each natural paragraph, and returning to the top box. Numbers and years cannot be returned.

8.2.4 Attachments

If there are attachments to the official document, leave 1 line blank under the text, 2 words in the left space, and use size 3 imitation font to identify "Attachment", followed by a full-width colon. and name. If attachments have serial numbers, use Arabic numerals (such as “Attachment: 1. ×××××”); no punctuation marks will be added after the name of the attachment. Attachments should be bound together with the main text of the official document, and "Attachment" should be marked on the top box of the first row in the upper left corner of the attachment. If there is a serial number, the serial number should be marked; the serial number and name of the attachment should be consistent. If the attachment and the main text of the official document cannot be bound together, the issuance number of the official document should be marked in the top box of the first line in the upper left corner of the attachment and the attachment (or serial number) should be marked after it.

8.2.5 Written date

Use Chinese characters to mark the year, month and day; write "zero" as "O"; see 8.2 for the location of the written date. ．6.

8.2.6 Official document validity mark

The official document validity mark is a form of expression that proves the validity of the official document. It includes the seal of the issuing authority or the name of the signatory. There are two ways to mark the validity of official documents. One is how a single issuing agency marks the validity mark of an official document, and the other is how joint issuing agencies mark the validity mark of an official document.

8.2.6.1 Single issuance seal

Official documents issued by a single agency do not have the name of the issuing agency at the signature, but only the date of the document. There should be 4 words left blank to the right of the date of writing; the seal should be within one line of the main text, straight and centered, and the time of writing should be at the bottom. The seal should be red.

When there is no text on the lower arc of the seal, the lower arc method is used, that is, only the lower arc is pressed on the written date;

When there is text on the lower arc of the seal, the middle set method is used. That is, the center line of the seal presses on the date of writing.

8.2.6.2 Joint seal

When a joint document needs to be stamped with two seals, the date of writing should be spread apart, leaving 7 characters blank on the left and right; the sponsoring agency The seal comes first; both seals are stamped with the date of writing, and the seal is in red. Only the same sealing method can be used to ensure that the seals are arranged neatly.

The two seals do not intersect or are tangent to each other, and the distance between them does not exceed 3MM.

When a joint document requires more than 3 seals, in order to prevent blank seals from appearing, the names of each issuing agency (abbreviations can be used) should be arranged in the corresponding position in the order of sealing, and the seals should be affixed. or overprinted on it. The seal of the sponsoring organization is in the front, and each row can have a maximum of 3 seals, and the two ends must not exceed the center of the page; if there are one or two seals in the last row, they should be arranged in the middle; the seals should not intersect or be tangent to each other; in the last row There are two words in the right space below the seal to indicate the time of writing.

8.2.6.3 Notes on special circumstances

When the blank space left after typesetting the official document cannot accommodate the seal position, measures should be taken to adjust the line spacing and character spacing to solve the problem. , make sure that the seal and the text are on the same side, and do not use the method of marking "This page has no text" to solve the problem.

8.2.7 Notes

If there are notes in the official document, they should be written in No. 3 imitation Song font, with 2 characters in the left space and parentheses, and placed on the line below the date of writing.

8.3 Edition

8.3.1 Subject Headings

"Subject Headings" should be in size 3 boldface, placed in the top left column, and followed by full-width characters. Colon; headings should be marked in Song style with size 3; there should be a space between headings.

8.3.2 Copying authority

If there is a copying authority on the official document, put it 1 line below the subject heading; leave 1 word blank on the left and right, and use No. 3 imitation Song font to mark "Copied" "Send", followed by a full-width colon; commas are used to separate the Cc authorities, and they should be aligned with the Cc authorities after the colon when returning; a period is added after the last Cc authority. If the main sending agency is moved under the subject heading, the identification method is the same as the copying agency.

8.3.3 Issuing authority and date of issuance

Located below the copying authority (if no copying authority is under the subject heading), it occupies line 1; use No. 3 imitation Song font. The word "l" is left blank for the issuing authority, and the word "l" is left blank for the date of issuance. The date of issuance is based on the date when the official document is printed, and is marked with Arabic numerals.

8.3.4 Backline in the edition

Add a backline under each element in the edition, with the same width as the center of the edition.

8.3.5 The location of the imprint

The imprint should be placed on the last page of the official document (fourth cover), and the last element of the imprint should be placed on the last line.

9 page number

Use No. 4 half-width Arabic numerals in white and place them one line below the bottom edge of the center of the page. Place a No. 4 one-word line and a one-word line on the left and right of the digits. 7mm from the bottom edge of the core. Single page numbers should be spaced with one word on the right, and double page numbers should be spaced with one word on the left. Blank pages and pages following the blank page do not have page numbers.

10 Tables in official documents

If an official document requires a table, for a horizontal A4 paper form, the page number should be placed on the left side of the horizontal table, and the single page number should be placed in the lower left corner of the table. , the double-page number is placed in the upper left corner of the table, the single-page number header is on the side of the stitching opening, and the double-page number header is on the notch side.

If the official document needs to be accompanied by an A3 paper form, and when the last page is an A3 paper form, the third and fourth covers (can be placed for separate delivery, without page numbers) should be blank, and the A3 paper form should be attached It should not be affixed to the last page of the document (fourth cover) before the third cover.

11 Specific format of official documents

11.1 Letter format

The distance between the upper edge of the name of the issuing agency and the upper edge of the page is 30mm. It is recommended to use small markup Song-style characters, the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a military and civil line (thick at the top and thin at the bottom), and 20mm from the bottom edge of the page is a civil and military line (thin at the top and thick at the bottom), both lines are 170mm long . There are 28 characters in the center of each line. The homepage does not display page numbers. The name of the issuing agency and the double line are printed in red. The text number is placed on the top right edge of the center of the page one line below the Wuwen line. Leave a blank line below the document number to identify the title of the official document. If you need to mark the level of confidentiality or urgency, you can place the top grid mark on the left edge of the center of the L line below the martial arts line. The identification method of other elements between the two lines is explained from the corresponding elements of this standard.

11.2 Command Format

The command mark consists of the name of the issuing agency plus "order" or "order", with a red subscript in Song font, and the font size is determined by the issuing agency. The upper edge of the command mark is 20mm away from the upper edge of the center of the plate. There are 2 blank lines at the bottom edge to mark the order number; 2 blank lines below the order number mark the text; 1 blank line under the text and 4 words on the right mark identify the signature of the issuer, and 2 blank lines on the left side of the signature stamp. The title of the issuer should be identified by a single word; the full name of the issuer of a jointly issued order or order should be identified. Leave a blank line under the signature of the issuer and two words on the right side to indicate the date of writing. Other elements are explained from the relevant elements of this standard.

11.3 Meeting Minutes Format

The meeting minutes mark consists of “××××××Meeting Minutes”. The logo position is the same as 8. l． 4. Use red small letters in Song font, and the font size will be determined by the issuing authority. Meeting minutes will not be stamped. Other elements are explained from the relevant elements of this standard.

12 Style

See Figure 1 for the margins and center size of A4 official document paper; Figure 2 for the layout of the first page of the official document; Figure 3 for the layout of the first page of the official document; and the layout of the last page of the official document. See Figure 4; the layout 1 of the last page of the joint official document is shown in Figure 5; the layout 2 of the last page of the joint official document is shown in Figure 6.

(Illustration omitted)

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"Format of Government Reporting Materials"

1. Scope of application

Documents and various reporting materials. Documents include party committee, government, party and government coalition, party and government offices, and departmental documents.

2. Specific requirements

1. Document header mark. The secret level and confidentiality period are marked in size 3 boldface. The top grid mark is on the first line in the upper left corner of the page. The secret level and confidentiality period are separated by "★".

2. Send a text number. It consists of the issuing authority's code, year and serial number, using small 4-size Song fonts and arranged in the center. The year and serial number are marked with Arabic numerals. The year of publication should be marked with the full name, enclosed in square brackets "[ ]" on both sides; the serial number should not be digits (i.e. 1 should not be numbered as 001), and the word "number" should not be added.

3. Titles of documents and reporting materials. It usually consists of three parts: the issuing authority, the subject matter, and the language type. Except for adding book titles to the names of laws, regulations and other normative documents, punctuation marks are generally not used. The main title of the document should be in one line with a blank line under the red line on the manuscript paper, in small boldface, and arranged in one or more lines in the center. When returning to the line, make sure that the meaning of the words is complete, the arrangement is symmetrical, and the spacing is appropriate.

4. Main delivery unit. Leave 1 line blank under the title, use size 4 Song font in the top box on the left, and keep the top box when returning to the line; the last main unit name is followed by a full-width colon.

5. Text of documents and reporting materials. There are 2 characters left blank in each natural paragraph, and the top grid is returned. Use A4 paper, the left and right margins are 3.17cm, the top and bottom margins are 2.54cm, the line spacing is generally a fixed value of 28 points (Word word processing system), numbers and years cannot be wrapped. The main text generally uses size 4 Song font. If the document content has many levels, the title can be marked hierarchically. The first layer should be bolded with size 4 bold font, the second layer should be bolded with size 4 italic font, and the third layer title should be bolded with size 4 imitation Song font. . Text is always arranged horizontally from left to right.

6. Attachments. If the file has attachments, leave one line blank below the main text, and above the signature of the document, leave two spaces on the left to indicate "Attachment" in size 4 Song font, followed by a full-width colon and the name. When the attachment name is wrapped, it is aligned with the text after the colon. If the attachments have serial numbers, use Arabic numerals (such as “Attachment: 1, ××××××”); if there are many attachments, the serial numbers should be aligned. There is no punctuation mark after the attachment name.

7. Sign the signature. Document signature: Use the full name of the writing date and the issuing unit. The writing date is the date when the leader of the document is issued. If the document is jointly written, the date of the document is issued by the leader of the last issuing agency. The year, month, and day are in Arabic numerals and in 4-point Song font.

Inscription of report materials: Leave a blank line under the title, use the full name of the reporting unit and time, use Arabic numerals for year, month and day, use number 4 to imitate Song characters, and arrange them in the center.

8. Submission and CC. The submission should be placed on the line below the submission, and the left space should be marked with "Submission" in 4-point Song font, followed by a full-width colon; the carbon copy should be placed on the 1 line below the submission, and the left space should be marked with 4-point Song font "CC". Followed by a full-width colon. The reporting and copying agencies in different systems or different levels are separated by commas. Units at the same level or within the same system are separated by commas. When returning, align with the copying agency after the colon.

9. Page number. Always center the bottom of the page and use the number format of "1, 2, 3...". The page number will not be displayed on the first page of the file.

10. Others. If the document is a request for instructions, it must have a subject heading, contact person, and contact number, which must be placed under the signature of the document and underlined. "Subject words" are marked with size 4 boldface characters in the top left column, followed by a full-width colon; "headings" are marked with size 4 italics, with a space between the headings, and are arranged in the order of category words and generic words. The contact person and contact number are listed in one line, using size 4 Song fonts. The contact person and contact number are located under the CC organization (no submission and CC content are under the subject heading), in size 4 Song font.