1. How to write English emails in the workplace
Every email exchange is a communication between you and the recipient.
1. Friendly and natural: Use We instead of You. Every email exchange is a communication between you and the recipient. Many people think that when writing business e-mails, they should use a "business style", so they write e-mails that are originally based on emotions and make them look formal.
Treat each e-mail exchange as a conversation with the other party, but the interface for the conversation is e-mail. Use me/we as the subject, so that the email will read warm and friendly, as simple and natural as a conversation with friends, cordial and humane.
Official e-mail: Your mail has been received. Friendly e-mail: I have received your mail. Official e-mail: Your complaint is being looked into. Friendly e-mail: We are looking into your complaint. Official e-mail: You will receive your computer by next week. Friendly e-mail: We are happy to have your order. We shipped it by July 21. 2. To the point: Don’t be vague when writing an email. The most taboo in writing an email is to be verbose. When you want to call someone, use call. When you want to visit someone, say visit. Don’t deliberately use words that you think are formal but actually have vague meanings. Fuzzy word: contact Clear word: call/write/visit Fuzzy word: soon Clear word: by March 153. Be concise and concise: you can use one word instead of two. Most business people are like you and read a lot of e-mails every day. .
Therefore, the e-mail must be written concisely and to the point. If the content is irrelevant to the topic or does not contribute to the purpose of the e-mail, please discard it without mercy.
Long sentence: The paper jam had the effect of a destructive force on the copy machine. Short sentence: The paper jam destroyed the copy machine. Long sentence: We have enclosed a brochure which shows further details of manufacture. Concise sentences: The enclosed brochure shows further manufacture details. 4. Simple vocabulary: use keywords that the other party can understand. Each industry has its own jargon. When writing an e-mail, make sure that others understand your jargon, and try your best to No need for fancy words. Westerners are accustomed to using plain language.
Roundabout sentence: We look forward to a bright and glorious future of cooperation. Simple sentence: We hope to have the opportunity to work with you in the future. Roundabout sentence: The choice of exogenous variables in relation tomulti- collinearity is contingent upon the derivations of certain multiple correlation coefficients. Simple sentence: Supply determines demand. 5. Skillful expression: always make people feel that you're helpful. Different ways of saying the same thing will lead to different responses. Skilled expression Make people happy to work for you. Bad way of saying it: In order to complete the claim you made, simply... Nice way of saying it: To complete your transaction,... Bad way of saying it: We want to get our check. Nice way of saying it: To keep your account in the preferred customer class, send our check for NT$200,000 today. 6. Choose a professional email title. Many people don’t realize that the title of an e-mail is a very important part. The first impression the email gives to the other party is completed through the title.
If the title has no content and looks like group spam, it is destined to go directly to the trash. Unprofessional title: How are you? Professional title: Introduction: Our Product Offerings for Bright Ideas Imports Unprofessional title: Can we work together? Professional title: Proposal: Bright Ideas Imports—ABC's Partnership Opportunity Three taboos in business English emails Taboo 1: Laid- back Casual Case 1: “btw, need u 2 signtom. thx.” (By the way, I need your signature tomorrow. . )
Using words too casually in an email will create the following impression: 1. You are not professional enough or do not take the conversation seriously; 2. You are too busy and do not have time to make your requirements clear; 3. Others I don't know what you want to do. All business activities need to be taken seriously and time should be taken to communicate appropriately regardless of the circumstances.
Taboo 2:! ! ! Full of exclamation marks Case 2: "It was a pleasure meeting you yesterday!! Looking forward to our next encounter! Take care!" (It was a pleasure meeting you yesterday!! Looking forward to our next encounter! Take care!) In business letters, sometimes The use of exclamation points is necessary to convey warm emotion and good manners. However, excessive use of punctuation can be counterproductive.
Just like the quote above, overusing exclamation points to express positive emotions can come across as weird and unwelcome. Taboo 3: Over-simplified Case 3: Subject: Meeting Think about how many emails a working person receives every day.
Think again, how many emails contain the keyword "meeting". The subject line in email is a filtering mechanism that allows recipients to effectively distinguish the subject content of each email.
Never be vague in the subject line. It is your responsibility to present the main content in the email subject line in a clear and concise manner. I hope it helps you, be sure to accept my answer. 2. Please write an English email, two to three sentences, remember to write the format:
Dear Colleagues Ms. Elizabeth Smith, the newly appointed HR manager of our company, will come and visit us on next Monday. We will have a meeting to welcome her from 9:00 am to 11:00 am. You are all invited to the meeting will please prepare as following:Self introductionAbout your tasks and responsibilities.Please be in the meeting on time. Thank you! Best regards XXX. 3. What are the sentences often used in English emails? Thank you
1. Greeting message Hope you have a good trip back. I wish you a happy journey.
How are you? Are you OK? How is the project going on? Is the project going well? 2. Initiate a meeting I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. Brown, let's get together. Are you and Ben free? I would like to hold a meeting in the afternoon about our development planning for the project A. I would like to hold a meeting in the afternoon about our development planning for the project A. We'd like to have the meeting on Thu Oct 30. Same time. October 30 (Wednesday), the same time.
Let's make a meeting next Monday at 5:30 PM SLC time. I want to talk to you over the phone regarding issues about report development and the XXX project.
3. Seeking for more information/feedbacks/suggestions Shall you have any problem accessing the folders, please let me know.
Thank you and look forward to having your opinion on the estimation and schedule. Thank you and look forward to having your opinion on the estimation and schedule.
Look forward to your feedbacks and suggestions soon. Looking forward to your feedback and suggestions! What is your opinion on the schedule and next steps we proposed? What are your thoughts on planning? What should we do next? What do you think about this? What do you think about this? Feel free to give your comments. Please feel free to give your suggestions. Any question, please don't hesitate to let me know. Any question, please don't hesitate to let me know.
Any question, please let me know. If you have any questions, please let me know. Please contact me if you have any questions. If you have any questions, please contact us.
Please let me know if you have any question on this. If you have any questions, please contact me. Your comments and suggestions are welcome! Your comments and suggestions are welcome! Please let me know what you think? Your comments and suggestions are welcome! Do you have any idea about this? Do you have any suggestions for this? It would be nice if you could provide a bit more information on the user's behavior. Thank you very much! At your convenience, I would really appreciate you looking into this matter/issue. If possible, I would like you to take charge of this matter.
4. Give feedback Please see comments below. Please see the comments below. My answers are in blue below. My answers are in blue below.
I add some comments to the document for your reference. 5. Attachment I enclose the evaluation report for your reference.
Attached please find today's meeting notes. Today's meeting notes are in the attachment. Attach is the design document, please review it. The design document is in the attachment, please review it.
For other known issues related to individual features, please see attached release notes.
6. Point listing ListToday we would like to finish following tasks by the end of today:1…….2……. Some known issues in this release:1 …….2……. Some issues covered in the statement: 1…….2……. Our team here reviewed the newest SCM policy and has following concerns:1…….2……. We read the latest supply chain management policy, make the following considerations:1….2…. Here are some more questions/issues for your team:1….2…. …. The current status is as following: 1… 2… The current status is as following: 1… 2… Some items need your attention:1….2…. ……. 7. Raise question I have some questions about the report XX-XXX I have some questions about the XX-XXX report.
For the assignment ABC, I have the following questions:… For the assignment ABC, I have the following questions:… 8. Proposal For the next step of platform implementation, I am proposing… About the platform Next steps for startup, I have a suggestion... I suggest we can have a weekly project meeting over the phone call in the near future. I suggest we have a weekly project meeting over the phone call in the near future. Achievo team suggest to adopt option A to solve outstanding issue... Achievo team suggests to adopt option A to solve outstanding issue.
9. Thanks note Thank you so much for the cooperation Thank you for your cooperation! Thanks for the information Thank you for the information! I really appreciate the effort you all made for this sudden and tight project. Thanks for your attention! Thank you for your concern! Your kind assistance on this are very much appreciated.
Really appreciate your help! Thank you very much for your help! 10. Apology I sincerely apologize for this misunderstanding! The error caused.
4. A short thank you email in English
Dear professorXX,
I appreciate the opportunity to have the scholarship, and many thanks for your kind help and the honor you served me. I'll try my best to go on learning and fight for achieving new and greater success.
With best wishes.
Sincerely yours,
XXX 5.
Kindly acknowledge receipt of my email. I wish you a happy weekend.
Wish you have a nice weekend. These documents have been sent to your mailbox. These documents have been sent to your mail box. Also, what do you write at the beginning and end of an English email? Do you write the other person's name at the beginning and your own name at the end? Start: Dear or Dear Missxxx End: Sincerely yours, or your signature XXX Thank you. 6. English at the beginning of the email
Dear June (example):
How is everything going? I am willing to tell you something new about my recent school life.
I always think school life is borning,but after I got along with my friends these days I changed my mind.I have already adapted to my school life and I am making attempts to be a mature boy(girl)both physically and mentally.
My teachers are very responsible, they always give me some useful advice and encourage me to chase my dream. I really appreciate it.
How about you? Looking forward your early replay.
Missing you Sincerely!
peter
This is the general format of a letter. Although the requirements are informal, they are only for the content. The correct format can make people I think you are sincere and respect others. 7. Can you please provide us with common phrases in English emails?
Business English: Common phrases in business emails 1. Greeting message Hope you have a good trip back. Have a happy journey.
How are you? Are you OK? How is the project going on? Is the project going well? 2. Initiate a meeting I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben. Brown, let's get together. Are you and Ben free? I would like to hold a meeting in the afternoon about our development planning for the project A. I would like to hold a meeting in the afternoon about our development planning for the project A. We'd like to have the meeting on Thu Oct 30. Same time. October 30 (Wednesday), the same time.
Let's make a meeting next Monday at 5:30 PM SLC time. I want to talk to you over the phone regarding issues about report development and the XXX project.
3. Seeking for more information/feedbacks/suggestions Shall you have any problem accessing the folders, please let me know. Thank you and look forward to having your opinion on the estimation and schedule. Thank you and look forward to having your opinion on the estimation and schedule.
Look forward to your feedbacks and suggestions soon. Looking forward to your feedback and suggestions! What is your opinion on the schedule and next steps we proposed? What are your thoughts on planning? What should we do next? What do you think about this? What do you think about this? Feel free to give your comments. Please feel free to give your suggestions. Any question, please don't hesitate to let me know. Any question, please don't hesitate to let me know.
Any question, please let me know. If you have any questions, please let me know. Please contact me if you have any questions. If you have any questions, please contact us.
Please let me know if you have any question on this. If you have any questions, please contact me.
Your comments and suggestions are welcome! Your comments and suggestions are welcome! Please let me know what you think? Your comments and suggestions are welcome! Do you have any idea about this? Do you have any suggestions for this? It would be nice if you could provide a bit more information on the user's behavior. Thank you very much! At your convenience, I would really appreciate you looking into this matter/issue. If possible, I would like you to take charge of this matter.
4. Give feedback Please see comments below. Please see the comments below. My answers are in blue below. My answers are in blue below.
I add some comments to the document for your reference. 5. Attachment I enclose the evaluation report for your reference. I have attached the evaluation report for your reading.
Attached please find today's meeting notes. Today's meeting notes are in the attachment. Attach is the design document, please review it. The design document is in the attachment, please review it.
For other known issues related to individual features, please see attached release notes. 6. Point listing ListToday we would like to finish following tasks by the end of today:1…….2……. Some known issues in this release:1 …….2……. Some issues covered in the statement: 1…….2…….Our team here reviewed the newest SCM policy and has following concerns:1…….2……. We read the latest supply chain management policy, make the following considerations:1….2….Here are some more questions/issues for your team:1….2…. ….The current status is as following: 1… 2… The current status is as following: 1… 2…Some items need your attention:1….2…. …….7. Raise question I have some questions about the report XX-XXX I have some questions about the XX-XXX report.
For the assignment ABC, I have the following questions:... 8. Proposal For the next step of platform implementation, I am proposing... About the platform Next steps for startup, I have a suggestion... I suggest we can have a weekly project meeting over the phone call in the near future. I suggest we can have a weekly project meeting over the phone call in the near future. Achievo team suggest to adopt option A to solve outstanding issue... Achievo team suggests to adopt option A to solve outstanding issue.
9. Thanks note Thank you so much for the cooperation Thank you for your cooperation! Thanks for the information Thank you for the information! I really appreciate the effort you all made for this sudden and tight project. Thanks for your attention! Thank you for your concern! Your kind assistance on this are very much appreciated.
Really appreciate your help! Thank you very much for your help! 10. ApologyI sincerely apologize for this misunderstanding! To the misunderstanding caused by me.