The letter format mainly includes five parts: title, body, conclusion, signature and date.

1. Title:

Also known as the "chapter", it is the title of the recipient of the letter. The title should be written in the top box of the first line of the stationery, followed by ":", and no words should be written after the colon. Your title and signature should correspond to make your relationship with the recipient clear. (For details, please refer to Part 4 "Social Addresses") You can use your name, title, or add a modifier or directly use a modifier. Here are a few detailed rules:

(1) Letter to elders. If they are close relatives, just write the title without writing the name, such as "Dad", "Mom", "Brother", "Sister-in-law", etc.; if they are related, write the title of the relationship, such as "Aunt", "Aunt", etc. For elders who are not close relatives, you can add their first or last name before the title, such as "Aunt Zhao", "Uncle Huang", etc.

(2) Letter to peers. For couples or romantic relationships, you can directly use the other person's name, nickname plus modifiers, or directly use modifiers, such as "Li", "Minhua", "Dear", etc.; letters from classmates, fellow townsmen, colleagues, and friends can be directly used. Use names, nicknames or add "classmate" or "comrade", such as "Ruisheng", "Lao Ji", "Xiao Zou", "Sanmao", etc.

(3) Letter to juniors. Generally, the name is written directly, such as "Le Yi", "Jun Ping", "A Ming", etc.; you can also add a seniority title after the name, such as "Li Hua's niece"; you can also directly use the title, such as "granddaughter" ”, “Son”, etc.

(4) In letters to teachers, usually only write the surname or first name, plus the word "teacher", such as "Teacher Duan", "Master Zhou", "Teacher Hong Hai", etc. Teachers who are very familiar with them can also be called "teacher" or "master" individually. If you use both your first name and your surname and address yourself as "Teacher Sun Songping" or "Master Wang Dafu" at the beginning of the letter, it will appear unnatural and disrespectful. For teachers with academic expertise and high moral standing, the word "老" is often added to the surname to show respect, such as "Dai Lao" and "Zhou Lao". You can also add the word "Mr." after the name. For the sake of solemnity, there are also those who match their positions, such as "Professor Dong", "Doctor Chen", "Engineer Tong", etc.

(5) When writing a letter to a unit or several individuals without specifying names, you can write "Comrades", "Gentlemen", "Comrades XX and others", etc. When writing a letter to an agency or group, you can directly write the name of the agency or group. Such as "XX Committee", "XX Company". When writing to leaders of government agencies and organizations, you can directly use your name and add "comrade", "sir" or job title as a title, or you can directly add "comrade leader", "comrade responsible", "general manager" after the title of the government agency or organization. ”, “Factory Director”, etc.

If the letter is written to two people at the same time, the two titles should be written side by side, one above the other, or one after the other, with the elder first.

In the above five occasions, sometimes adjectives such as "respected", "respected" and "dear" can be added according to the special object to express respect or intimacy. Of course, this must be used appropriately. For example, calling a good friend "respected" would appear to be indifferent, and calling a young woman with no special relationship "dear" rashly would be inappropriate.

2. Text:

The text usually begins with a greeting. Greeting is a kind of civilized and polite behavior, and it is also a courtesy to the recipient. It reflects the concern of the writer for the recipient. The most common greetings are "Hello!" and "Good morning!" They often change depending on the season, such as "Happy New Year!" "Happy Spring Festival!" Greetings are written on the line below the salutation, with two spaces in front. , often forming a paragraph of its own.

After the greeting, there are often a few opening words. Such as "Long time no see, hello." "How is everything lately?" "Long time no communication, I miss you so much!" and so on. The greeting should be concise and appropriate.

The next step is the main part of the text - the main text, which is what the writer wants to say. It can be an introduction, a reply, an advice, an expression of sympathy, a farewell, a congratulation, a request, a condolence, or it can also be a narrative, reasoning, rebuttal and argumentation, etc. In this part, before you start writing, you should have a clear picture in mind, understand the purpose of the letter, and make it organized and clear-cut.

If you want to talk about several things at the same time in the letter, you should pay more attention to the clear priority, beginning and end, and be detailed appropriately. It is best to talk about one thing in a paragraph, and do not mix them up.

3. Ending:

After writing the main text, you must write words of respect, blessing or encouragement as the end of the letter. Traditionally, it is called a greeting or a salute, which is a courtesy to the recipient. When wishing, you can choose appropriate words according to the person and the specific situation, and do not use them indiscriminately. (See "Congratulations" in the next section of "Common Letter Phrases".)

There are two customary writing methods at the end:

(1) After the main text is written, transfer Write "Sincerely" on one line with two blank spaces, and then write "Salute" on another line.

(2) Do not write "Sincerely", just write "Salute", "Wellness", "Health", "Peace" and other words on a new line with two blank spaces. Be sure to start a new line with two blank spaces. The suffix must not follow the main text. You can also start a new line at the end of the text and write, "Best wishes", and then leave two blank spaces to write "well", "health", etc.

4． Signature and Date:

On the last line of the letter, sign the letter's name. The signature should be written on the right half line after the end of the text. If you are writing to relatives or friends, you can add your own title, such as son, brother, brother, nephew, etc., followed by your first name instead of your last name. If you are writing a letter to an organization, be sure to include both your first and last name. After the signature, sometimes "Yours sincerely", "Yours sincerely", etc. are added depending on the situation to show respect. The above-mentioned self-identification must be consistent with the title of the letterhead.

The date is used to indicate the time when the letter was written, written after or below the signature. Sometimes the writer also adds his/her location, especially if the letter is written while traveling.

Extended information:

Notes on writing letters:

Letters should be written with a black brush, blue ink pen, ballpoint pen, or fountain pen. Do not use pencil to prevent blurring. You cannot write it in red pen, as this will make the other party think it is a letter of renunciation. Please use special letter paper or manuscript paper for letter paper.

(1) The title, greetings, tone and wording in the letter must conform to the identity of the writer.

(2) Consider the cultural level and experience of the recipient so that the recipient can understand the letter.

(3) Focus on the key points and strive to write fully, completely and briefly.

Baidu Encyclopedia - Letters

Baidu Encyclopedia - Letters