Article 1 In order to strengthen the management of administrative law enforcement archives and promote the standardized construction of administrative law enforcement archives, these Measures are formulated in accordance with the provisions of the Archives Law of People's Republic of China (PRC) and other laws and regulations, combined with the actual situation of this Municipality. Article 2 These Measures shall apply to the activities of the administrative law enforcement departments (including institutions established according to law) under the people's governments of cities, districts and counties (cities), organizations granted the power of administrative law enforcement according to law, and units entrusted by administrative law enforcement departments according to law (hereinafter referred to as administrative law enforcement units) to regulate and manage the collection, collation, filing, storage, utilization, identification and transfer of administrative law enforcement files. Article 3 The term "administrative law enforcement archives" as mentioned in these Measures refers to the historical records in different forms, such as words, charts, audio-visual images and electronic carriers, formed by administrative law enforcement units in the process of administrative law enforcement activities, such as administrative licensing, administrative punishment, administrative expropriation and administrative enforcement. Fourth administrative law enforcement archives management should follow the principles of comprehensive collection, standardized arrangement, safe custody, convenient use and timely transfer. Fifth municipal archives administration department is responsible for organizing the implementation of these measures.

City, District, county (city) archives administration department is responsible for the supervision and guidance of the administrative law enforcement archives management of the administrative law enforcement units under the government at the corresponding level.

City, district and county (city) administrative law enforcement units are responsible for the daily management of administrative law enforcement archives of their own units, and accept the supervision and guidance of the archives administration departments at the same level. Article 6 An administrative law enforcement unit shall establish an administrative law enforcement archives management system, and be equipped with full-time and part-time archives staff to uniformly manage the administrative law enforcement archives of the unit. Seventh administrative law enforcement units shall file in accordance with the scope of filing administrative law enforcement files determined by this system.

The relevant departments of the state and province have clear provisions on the filing scope of the administrative law enforcement files of this system, and those provisions shall prevail; If there is no clear stipulation, the municipal administrative law enforcement unit shall, in accordance with the relevant provisions of the National Archives Administration Department's Scope of Archived Documents and Duration of Preservation of Documents and Materials, and in combination with the administrative law enforcement function and practice of this system, jointly determine it with the municipal archives administration department. Article 8 Archived documents and materials shall be sorted by volume, consisting of four parts: case cover, case catalogue, case materials and reference table. If multiple volumes are merged into one volume, they should be separated into separate volumes, and the archive file directory and reference table in the same volume should be used.

The format and filling requirements of the document cover, the document catalogue and the reference table in the volume shall be implemented in accordance with the relevant provisions on the format of documents and archives. Article 9 Evidence that cannot be bound with the volume shall be put into an evidence bag and filed with the volume, and the name, quantity, characteristics, source, extraction time, place, responsible person and storage place of the evidence shall be indicated in the evidence bag and evidence preparation form.

The filing of electronic and magnetic carrier documents and photos shall be carried out in accordance with the relevant provisions of the state, and the files belonging to them shall be provided with reference numbers. Article 10 Archived documents and materials involving state secrets, commercial secrets and personal privacy shall be grouped into volumes according to the main volume and the auxiliary volume respectively, and the auxiliary volume shall be bound with the archived documents and materials that are not suitable for publicity.

If there are few filing materials or filing materials formed by administrative law enforcement activities that apply summary procedures, they can be sorted according to the numbering order of administrative law enforcement documents or the starting time of administrative law enforcement activities, merged and grouped, and the number of grouped copies can be determined according to the actual situation.

Except for the circumstances specified in the first and second paragraphs of this article, other administrative law enforcement files shall be grouped separately. Article 11 Law enforcement officers of administrative law enforcement units shall be responsible for the collection, sorting, filing and filing of documents and materials, and shall hand them over to the archivists of their own units for filing within seven days after filing.

Administrative law enforcement units and law enforcement personnel shall not expand or narrow the collection scope of administrative law enforcement files without authorization, and shall not refuse, delay filing or take administrative law enforcement files for themselves. Twelfth administrative law enforcement files should be received in accordance with the following provisions, in line with the provisions, the two sides of the handover according to the transfer directory inventory check, to fulfill the signing procedures:

(a) whether the filing materials are complete, complete and orderly;

(two) the filing documents are original, no duplicate documents;

(3) The cover of the case file, the spine of the case file, the contents of the archive file in the case file, the archive file, the reference table and other paper documents are neatly written, and the charts are clear, and printed or written in carbon ink or blue-black ink;

(four) if the filing document needs to be signed, it shall be signed by the law enforcement officer himself. Thirteenth administrative law enforcement archives storage period is divided into regular and permanent. The administrative law enforcement unit shall keep the administrative law enforcement files within the time limit determined by this system.

The relevant departments of the state and province have clear provisions on the time limit for keeping the administrative law enforcement files of this system, and those provisions shall prevail; If there is no clear stipulation, the municipal administrative law enforcement unit shall, in accordance with the relevant provisions of the National Archives Administration Department's Scope of Archived Documents and Duration of Preservation of Documents and Materials, and in combination with the administrative law enforcement function and practice of this system, jointly determine it with the municipal archives administration department. Fourteenth administrative law enforcement units should be equipped with necessary facilities and equipment for the custody of administrative law enforcement files, and regularly check the custody. For administrative law enforcement files with faded or damaged handwriting, they shall be repaired, copied or otherwise handled in time.

Administrative law enforcement units should use modern scientific and technological means to promote the digitalization and networking of administrative law enforcement archives.