Article 2 The Company's documents shall be under unified management. The management of documents should be standardized, accurate, timely and safe. Writing units should overcome bureaucracy and red tape.
1. All departments and relevant personnel must keep strictly confidential the matters involved in the document that should be kept secret by the company, and shall not disclose them to others casually.
2. Documents are classified into three categories: top secret, confidential and secret, and others are general documents. Top secret and confidential documents must be printed on a special disk. Only one copy of the top secret document can be printed, and the drafter will send it to qualified personnel for circulation. Confidential documents will be printed according to the number of auditors, and will be recycled and filed by the drafters after reading. Confidential documents should be properly kept by readers. See the confidentiality management system for details.
Article 3 The classification of documents shall be determined by the competent leader of the issuing unit according to the contents of the documents.
Article 4 The procedures for issuing documents by the company are: preparation, review (department leader), issuance (company leader), printing, issuing documents, reminders, filing, archiving and destruction.
Article 5 The procedures for the receipt of documents by the company are: receipt of documents, pennies, delivery, reminders, filing, filing and destruction.
Sixth drafting documents should pay attention to the following matters
1. The content shall conform to the company system.
2. Objectively reflect the situation and seek truth from facts.
3. The text should be accurate, concise, clear, organized, well-structured and standardized.
4. The person, place, name, quotation and time should be specific and accurate.
Article 7. All responsible persons shall carefully read and approve the documents, sign and date them after reading, and shall not read them in circles. Need to sign specific opinions, to be clear and specific.
Article 8 Each issuing unit of the company shall file the document, and the original document (signed by the leader) shall be filed together with two originals. If there is a leadership instruction, it should also be attached with a reply.
Article 9 The administrative personnel department is responsible for receiving documents. After receiving the documents, the Administration and Personnel Department should register them by classification, and then distribute them to relevant leaders for reading according to the contents of the documents. After reading it, the administrative personnel department will take it back for filing.
Article 10 All documents must be issued, registered and signed.
Article 11 The company documents must be numbered uniformly by the administrative personnel department.
1. Any post sent in the name of the company shall be marked with the words ××× (year);
2. The general manager's office language, with the general manager's office word (××× year )××;
3. The financial department issued a document, using the word "money" (××× year) ××;
4. The engineering department issued a document, with the word "employment" (×× year) ××;
5. The technical department issued a document with the technical word (×× year) ××;
6. The sales department issued a document with the word "Y" (XX years) ××;
7. The personnel administration department issued a document with the word (XX year) ××;
Article 12 Red-headed documents are only applicable to the systems, regulations, decisions, resolutions, minutes, appointments and dismissals that need to be followed, and other documents are generally distributed in the form of company stationery.