Every year, there are various incidents arising from seal management problems, but if you look closely, you will find that the basic situation is nothing more than these:

privately stamped seals

privately carved radish seals

lost seals

robbed seals

excessive power of the seal controller, abuse of seals

The administrators of all kinds of seals are the same person

Not used according to the seal system. The root cause is still "the seal system is not implemented, the administrator's authority lacks supervision, the operation lacks approval and control, there are many human intervention factors, and the process is not recorded".

the contract lock seal management and control platform can provide you with the integrated service of seal management and seal usage, help you manage the seal throughout the life cycle, intelligently monitor the seal status, build a streamlined seal operation system, automatically generate seal operation records, ensure the separation of seal management and use rights, implement the seal usage management system, and help you prevent 99% of seal problems. 1. The seal administrator has too much power and lacks supervision, and uses seals indiscriminately

In the past, most companies used special personnel to manage seals, and sometimes the seal administrator may also hold important positions such as general manager and financial controller, and one person managed dozens or even hundreds of seals. However, it is difficult to supervise offline, and the power of the seal administrator is too large, which may lead to the risk of private seal.

At present, the digital seal management and control platform of contract lock implements a strict authority management and control system, realizing the separation of seal management right, use right and system operation right. At the same time, it has an independent audit role, which can supervise the administrator's authority at any time to ensure that people with various authorities perform their duties, and the seal administrator can't use the seal, thus preventing the risk of printing due to centralized power and lack of supervision. 2. The management and use of seals are not standardized, and the seals are privately stamped and stolen

In the past, many companies did not have a set of standard implementation specifications for the management and use of seals, which led to confusion in the management and use of internal seals, and it was often possible for senior managers to stamp and forge business materials privately; Employees take advantage of their positions to steal seals and other risks.

however, in many actual court cases, considering the lack of seal management system within the company, it is often impossible to prove acts such as private stamping and seal theft, and the company can only bear losses.

now, the contract lock can help you build a set of seal management and use process system. Combined with the flexible authorization system, the seal can be approved and executed by relevant personnel according to the requirements of the seal system, and the seal record can be automatically generated, so as to ensure the compliance and traceability of the whole process, ensure that the seal cannot be used without authorization, standardize the company's seal use links, and put an end to private stamping and seal theft. 3. Forge the seal privately to make false business documents

The cost of forging the physical seal is low, and it is difficult to identify the radish seal with the naked eye. There may be cases where the salesman forges the business document by virtue of the radish seal, the salesperson signs a fake contract with the customer by engraving the company official seal privately, or uses the fake seal to forge the tender and make false bids.

now, through the application of electronic seal, each seal is bound to the real identity of the user, so as to ensure that the seal is unique and cannot be tampered with, and the authenticity can be checked online, so as to eliminate the radish stamp from the source. In addition, in combination with the streamlined approval environment for the use of seals, we will ensure that the use of seals for all posts and businesses must be approved and leave traces to prevent forgery of stamped documents. 4. Irregular use of seals and lack of supervision for take-out

In the past, seals could be used only after consultation with the "administrator", and they might even be taken away for disorderly use because they were not locked properly. Sometimes, the seal keeper may lend the seals illegally because of his feelings. Once the seal leaves the regulatory sight, it will be out of control. It is difficult to track what documents are covered and who keeps them, and the risk of illegal use is high.

Now, both the electronic seal and the entity seal can be called uniformly after the process approval, and the entity seal can be used only after being locked in the intelligent printing control device and unlocked by the authorization code, and the whole process is monitored; Turn on the mobile phone to know the seal dynamics, who used it, what material it covered, and how many times it was covered. Integration of borrowing, taking out and supervision. 5. the seal information is not reported in time, and the entity seal is managed manually by concealing the seal status

, and the seal status is reported by the administrator, so there is not only time difference but also the risk of concealing the information. Sometimes the seal is lost, but the administrator does not report it to the competent leader in time, but engraves a new seal privately, which will not only guarantee the effectiveness of the seal in the future, but also may be abused because the lost old seal is not published in time.

Now, all seals can be supervised and managed by mobile phone in one system, and the management can not only know the seal status at any time, but also automatically generate records and notify the management in real time by SMS for any operation such as creating, deactivating, changing and destroying seals, so as to ensure the transparency of seal data and prevent risks. 6. The destruction of the waste seal is not in compliance, and it is not recovered in time.

If the waste seal is not handled in time, it is likely to be misused, for example, using the waste seal to stamp the business voucher, selling products and signing contracts under the banner of the company, and damaging the reputation of the company and the interests of consumers.

Now, the invalidation of seals must be approved and authorized by the process to prevent unauthorized invalidation of seals; At the same time, the seal status is automatically marked to ensure that the seal can not be used if it is invalid, and to prevent the risk of misusing the abandoned seal. 7. The official seal and contract seal are robbed or lost due to improper storage

The seal is a symbol of the company's power, and it can't be done without the seal. In recent years, in the power struggle of many companies, there have been frequent incidents of grabbing seals. It is no longer possible to ensure the safety of seals by locking them in the safe and taking them with you.

the contract lock can help you put the seal into your mobile phone, ensure that you can't touch the seal without authorization, and monitor the seal status in real time to ensure that the seal is in sight.

build a unified seal process system, implement the seal making, seal using, seal deactivation and seal destruction processes according to the seal management system, ensure that all seals are operated in compliance, leave marks and can be checked dynamically, standardize the internal seal management and use environment of the organization, and use seals safely and in compliance.