How to create a personnel file

Personnel files are the most important files in our lives, recording the honors and disgrace in our lives, but how to create this personnel file? Why should we establish a personnel file? Files? Below I have compiled relevant content for you on how to create personnel files. I hope it will be helpful to you!

1. How to establish personnel files

When personnel receives the above relevant information, they need to start corresponding work. After signing the contract, the company will By giving each employee a job number, we can resume personnel files in the order of the job number, and update and check the roster in real time. The content of this roster is set according to each company's permission to view the roster. If this roster can only be viewed by people at the leadership level, then the content can be as detailed as possible, including entry time, contract period, social security processing status, evaluation results of the probation period, changes in positions and positions, etc. If this roster is Everyone can see the roster, so don’t put some sensitive information in it. Just make a separate form.

In addition to the above general items, the company also needs to set up the company’s training records. Each company will have corresponding training at regular intervals. We need to make a training record sheet, who will participate, and what positions they are in. , the purpose of participation and the costs incurred by the entire training. This is a cost invested by the company for its employees, and it also needs to be recorded.

Performance development and results can also be regarded as personnel files. The relevant information of employees every month needs to be retained. These paper files need to be retained. If conditions permit, corresponding electronic files can be made for easy reference in the future. When an employee joins the company, all relevant information must be complete, such as probation period assessment form, probation period interview form, regularization approval form, etc.

In the process of managing personnel files, many people think that as long as they record the data, and then put all the relevant information in a file bag, they feel that their work has been done. In fact, this is not the case. , in our actual operations, we must be good at summarizing methods ourselves. Some companies have personnel management systems, which will make personnel work much more convenient, but some companies do not, so we have to do more. We need to have a real-time update Form, the employee's file is numbered according to the job number, and the abbreviation of the number can be used to check the position of the form and related information. The paper file bag should also have a summary of the relevant content, and sort it strictly in the established order, so that you can find It will be much more convenient to get up.

Each company manages personnel files in a different order, but they can be roughly divided into the following modules for classified management: recruitment, entry, probation period, on-the-job, and resignation, so that there is a standardized way to review them. In order, your files will not appear disorganized. The management of personnel files is boring and boring. We need to find fun in it ourselves. If you read it often, you will have some ideas of your own. People who are good at thinking can also set up a management system by themselves. As long as you start to straighten it out, the subsequent operations will be very smooth. If the leader wants anyone to have the information at any time, you can come up with it as soon as possible, which will definitely impress people.

As a human resources officer, you must have keen insight. If you find any loopholes in file management, you must make up for it in time. Don’t think it is a trivial matter. Everything you do serves the company. , once your personnel file system is established, a lot of work in personnel will begin slowly. In short, the resume of the personnel file is the foundation of personnel work. If you want to be the best, you must do the basic work well. , this is the most basic principle of human resources.

2. Remedy for invalid files (re-issue files)

1. First, we need to contact the relevant departments before re-issuing and issue proof of file loss and re-issuance. Then, after they sign and stamp it for you, you can proceed with the formal file re-application.

2. Simple process for re-issuing files: write an application form and issue a certificate of loss, publish the certificate, use the certificate of loss to re-issue the necessary files, and submit them to the relevant departments for document review. If the review is successful, the re-issue will be completed and re-established. files. For specific and detailed procedures, you can ask the relevant personnel of the company

3. Students’ student status files can be re-processed at various types of graduation schools or education bureaus. Personnel files can be re-processed in the talent center and other places. It is understandable that the place where files can be stored is the place where files can be re-applied.

4. The archived materials must be reissued in the official department of the Talent Center and other places, sealed by the responsible archives management department, and signed and sealed before they can take effect. There is no point in stamping an archival institution that is not an official institution.

3. The file cannot be accepted and cannot be activated. How should we deal with it?

At this time we need to rebuild the file.

If you want to create a file, it is generally divided into two steps. The first step is to reissue various relevant materials, and the second step is to re-establish the file. To reissue various related materials, you need to go to the junior high school, high school and university where you graduated to apply for re-application of your graduation certificate, student ID and other related materials, and issue a school certificate with an official seal.

After all materials have been processed, you can apply to create a profile.

At this time, you need to return to the personnel department where you are registered. Apply for re-filing, issue a re-filing certificate, return to the school employment office to register all student registration materials and stamp them with the official seal, and then return to the Personnel Department at the place of residence, and professionals will repackage and seal your data. At this point, your file is basically set up.

To create a new file, you usually need to provide the following information:

The learning experience material is the student status file, including the school’s student status records, enrollment records, award files, and Party membership certification materials, all required Original material, not copied or counterfeited.

The contract issued by the unit refers to the labor contract, active grading form, employee registration form, position change registration form, copy of ID card, social insurance certificate and other materials when participating in the work, and work certificate issued by the unit and work record files.

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