1. Put some key contents in the body of the email, such as the total quotation and the advantages of the company. These are all introductions that make customers interested in opening the quotation.
2. The name of the quotation must be the company name plus the product name, so as to ensure that customers can know what the quotation is and which company it comes from.
3. Indicate the addressee. Write to the customer at the beginning of the quotation, stating the quotation time and validity period.
4. Add your company's logo, name, telephone number, fax number, e-mail address, and some company ideas and slogans to the header of the quotation, which is a way to enhance your image and show your professionalism.
5. If allowed, you can make a brief introduction to the company in the first part of the quotation, highlighting advantages, such as how many years of professional production and the certifications you have obtained. And put pictures of the company's offices, factories and workshops. Remember, all pictures should be watermarked.
6. Make a quotation. Mark the price of each part clearly, including model, general parameter size, brand, warranty period and so on. Of course, there is also a key factor in quotation, the mode of payment.
7. Introduce the selling points of the product and tell customers why your product is worth the money. For example, a customer wants ten devices, and the price of each device is simply reported in a table. This part needs to publish the detailed information of each device: pictures, certification, specific parameters, advantages, packaging type of the device, packaging pictures, number of supporting accessories and so on.
8. Many companies have container placement software. If so, you can demonstrate how to place the products that customers need in the last part. How many containers are needed in total to show professionalism?
9. Provide quotations in at least two formats. The first is a Word document, which is modified for customers. However, due to the difference of Word document versions, it may not be opened, so a PDF version is needed. PDF version is more formal and is a standard document.