Daily meeting is an important way to promote team communication and achieve team goals. As short as 15 minutes, team members can set new goals and tasks and greet the new day with a full attitude. However, there is always a problem that bothers us, and that is to concentrate and improve the efficiency of the meeting! In this regard, we have found many methods and put them into practice. Here are five key steps we have collected to promote regular meetings. You might as well give it a try.

Step 1: Get rid of the comfortable seat.

Well, it may not be easy. Ironically, when you are sitting in a meeting, some physiological changes are not conducive to the meeting. A study found that people sitting in a meeting can't store information well in their memories of what they said or happened 30 seconds ago.

Another paper on standing for a meeting shows that this simple standing behavior can release our muscles, activate blood and oxygen in the body, enhance brain support and improve mood. On the contrary, sitting will make us feel relaxed and even lazy, slowing down brain function. In order to keep the team members in a good mood and clear-headed, stand away from the chair for the meeting.

Step 2: Make the connection faster and more convenient.

We often meet team members scattered in different places. At this time, we need remote communication every day, so you must ensure that daily communication is simple and fast. It is very important to choose a suitable video conference system. For example, we use 527 light conference because it meets our requirements for video conference. No matter using computers or mobile devices, 527 light conference is easy to operate, which is the goal pursued by our enterprise.

Liven up the meeting atmosphere.

When people know what they expect, they usually lose interest. That's what the daily meeting is like. So you need to break this routine and enliven the atmosphere of the meeting. For example, at a regular meeting, listen to everyone's thoughts clockwise, or the group leader takes the lead to express his thoughts with a hat, and then passes the hat to the next person, who will share his views. Secondly, you can even stimulate employees' interest by giving out prizes, such as Starbucks gift cards or other gadgets. Of course, you can also take a few minutes to share some personal experiences before the daily meeting. These tips are all tips that can help enliven the atmosphere of the meeting!

Step 3: Pay attention to three main points.

Achievement: What did you accomplish yesterday?

Goal: What are you going to do today?

Obstacles: What will prevent you from achieving today's goals?

Usually when communicating with team members, chatting may be induced to other topics, which is a wrong idea and will only make the current topic not be solved in time. Whenever you find that the theme of the meeting deviates from the course, first of all, you should let that person know that you appreciate their "theme X", but that is a topic that should be discussed in other time periods. In order to prevent the awkward relationship between colleagues, you should let them know that you are interested in their "theme X", and you can add this theme to the topics discussed later. Achieving the goal of today's meeting is the most important thing!

Step 4: Use the timer.

There are countless studies on how much time each member should spend discussing these three issues at the regular meeting. But we suggest that you start from one minute and keep trying until you find the right time to communicate with the team. Ideally, you will want to use a timer and a loud bell to remind employees that their time is up. Although some employees hate being urged by this kind of timer, using the timer can give everyone a say and keep a long talk within the specified time. Of course, you can also use the third-step reward method to adapt to local conditions and make things get twice the result with half the effort!