Function design of server in paperless conference management system;

(1) Meeting information maintenance. On the server side, you can manage the basic information, agenda information, agenda directory information, conference data file and conference status of the conference, and convert the format of the conference data file.

You can define the order of meeting materials and mark key documents; You can define a confidential agenda, which can only be viewed by the selected device group; Permission control of uploading data, you can choose the department to upload schedule data.

(2) Conference equipment management. Through grouping management, the mobile terminal equipment is managed, the equipment is numbered and grouped, and the meeting agenda that the equipment can watch is set.

(3) Annotation management. Manage notes made by participants, and support the function of downloading note files and sending them to users to set up mailboxes.

(4) Upload meeting materials. Before the meeting, you can upload the meeting materials according to the meeting type and demand, and make good preparations for the meeting.

(5) One-button guidance. According to the Excel template file and the conference data directory, the conference information is imported into the system, including the basic information of the conference,

Agenda information, agenda authority information and meeting documents are all one-click guidance systems.

(6) Meeting benefit statistics. Can count the benefits of meetings, such as the number of meetings, the number of information papers, etc.

(7) User management. Support the creation of user records and the viewing and authorization of related function points and meeting materials.

User terminal function of paperless conference management system;

(1) reviewing data classification. On the mobile terminal, you can choose to view the basic information and agenda information of the meeting and the list of data files corresponding to the agenda.

(2) conference login. Participants can choose different conference rooms to log in according to their different information, and the password provided by the conference room host is required to ensure the security of the meeting.

(3) Browse the meeting materials. It can support file viewing in various document formats (Word, Excel, PPT, PDF TXT, etc.). ) and picture format.

(4) The document shall be viewed in a standing position. For documents, it supports functions such as outline, thumbnail, page jump, automatic play, etc.

(5) Agenda of the meeting. List the agenda materials of the meeting, so that participants can better understand the steps of the meeting and better cooperate with the meeting.

(6) Meeting minutes. Be able to take notes at meetings.

(7) poor screen. The host can enjoy the function of mobile terminal screen, which is convenient for synchronous browsing of data.

(8) Technical architecture and maintenance. B/S architecture is adopted to facilitate terminal operation and maintenance.

(9) User terminal support. Meet the support for notebook computers, mobile phones and other tablet computers, and support intelligent terminal operating systems such as IOS, Android and WP.

Meeting security in the design:

(1) The meeting materials of the paperless meeting system are managed by special personnel and stored in the system server. The meeting materials browsed by the terminal cannot be downloaded by default. Only the original materials can be obtained by the meeting creator and system administrator to ensure zero leakage of confidential documents.

(2) Participants can browse the meeting materials online only after obtaining the meeting ID and password of the meeting host with the terminal equipment, and may not download the materials for other purposes without permission.