It is a letter from two parties with international trade relations due to their business dealings with each other, but in today's highly developed informationization, letters are not limited to paper letters, but can also be e-mail, fax or MSN.

The most commonly used contents of foreign trade letters and telegrams: establishing business relations, making inquiries, making offers, replying, sales contracts, packaging, insurance, compensation, arbitration, etc.

Basic requirements of foreign trade correspondence: clear theme, concise content, refined language and complete expression.

Format of foreign trade correspondence: there are fixed languages, idioms and common sentence patterns.

The tone of foreign trade correspondence: the tone of each part. Generally speaking, it is polite to open the letter and reply to the inquiry, expressing gratitude; Be cautious and trust in ordinary business dealings; The dunning should be urgent and polite; The demands of customers should be understood and fully explained. Polite manners

Language should be polite and modest, and timely reply is also polite.

For example:

Thank you very much for your letter of May 20th, and I am glad to send you our latest catalogue. We'd like to draw your attention to the special offer we made here.

You will be particularly interested in the special offer on page 5 of the latest catalogue attached, which you requested in your letter of May 20th.

Second, consider and understand.

When writing a letter, always consider what you need from the other person's point of view, not from yourself, and pay more attention to the other person in tone.

For example:

"When you pay cash, you can get a 2% discount. We will send you the brochure next month. " It's better than "we give 2% discount for cash payment". We can't send you the brochure this month. ”。

Third, integrity is complete.

A business letter should outline all necessary matters, such as the invitation letter should indicate the time and place, and it is really forbidden to send ambiguous letters.

Fourth, clear and clear.

The meaning is clear, and attention should be paid to:

(a) To avoid typographical errors:

For example, we have a direct flight from Hong Kong to San Francisco every two months.

Bimonthly is not clear here: it can be twice a month or once every two months. So the reader is very confused and can be rewritten as:

1. We have direct flights from Hong Kong to San Francisco twice a month.

We have a direct flight from Hong Kong to San Francisco every half month.

We have direct flights from Hong Kong to San Francisco.

(2) Pay attention to the placement of words:

For example:

1. We can only supply 10 cases of this commodity.

We can only supply 10 cases of this commodity.

The former has the meaning of more than two commodities.

(3) Pay attention to the sentence structure:

For example:

1. We airmailed you five samples of the goods requested in your letter of May 20th yesterday.

We have airmailed 5 samples of the goods requested in your letter of May 20th.

Fifth, be concise and to the point

(a) to avoid nonsense:

For example:

1. We want to acknowledge receipt of your letter ... which can be changed to: Thank you for your letter. ...

Enclosed please find two copies ... It can be changed to: We enclose two copies. ...

(b) To avoid unnecessary duplication:

(c) Use of short sentences and words:

Enclosed please find->; enclosed

At this time->; at present

Because-> because

The amount is $1000-> A draft for 1000 USD.

Sixth, concreteness is concreteness

Seven, correctness is correctness.

Common polite expressions? 0 1. Please accept our thanks for the trouble you have caused.

We appreciate your efforts.

We are very grateful for your attention to this matter.

We appreciate your attention to this matter.

We sincerely thank you for your generous hospitality.

In this matter.

Thank you very much for your generosity in this matter.

Please allow us to thank you for your kindness.

Thank you very much for your kindness.

We thank you for your special attention to this matter.

We thank you for your attention.

06. We will thank you for your trial order.

We will appreciate your trial order.

We would appreciate it if you could provide us with details.

Your request.

We will appreciate your specific requirements.

We would appreciate it if you could send it to us.

Your sample.

We would appreciate it if you could send us samples.

We would appreciate it if you could make us an offer.

Your favorable consideration.

We would appreciate it if you could consider making an offer at a favorable price.

10. We are very grateful for the large order you have just received.

We appreciate receiving your large order.

1 1. We promise to provide you with the best service at any time.

We promise to provide you with the best service at any time.

12. If there is anything we can do for you, we will be more happy.

And I'm not willing to do it.

If you need anything, we will try our best to help you.

We are happy to provide you with similar services.

Provide services as soon as possible.

We will be very happy if we have the opportunity to serve you in the same way.

14. We will spare no effort to serve you.

We will spare no effort to serve you.

15. We will be very happy to handle it for you at a very low price.

Commission fee.

We are happy to cooperate with you at a low price.

16. We can always provide these companies with their products.

The monthly demand is uninterrupted.

We can always provide these companies with the quantity they need every month without interruption.

17. We take this opportunity to emphasize once again that we will

Second, do everything possible to give you any information.

You crave.

We take this opportunity to emphasize that we will try our best to provide the information you need at any time.

18. We can always quote you the best price.

The price of high quality goods.

We can provide you with the best quality products and the best quotations at any time.

19. This puts our dealers in a very competitive position.

It also enables them to enjoy the maximum profit.

This will make our operators have strong competitiveness and get the maximum profit.

20. We implore your continued trust and support.

Please continue to give your trust and support.

Model essay on foreign trade English correspondence

Foreign economic relations and cooperation. Which city's trade commission?

Address: The address is abbreviated as-

Telephone: telephone number abbreviation fax: fax number abbreviation _ _ _ _ _

To: Ms. Yana Pekkara, Consultant of Swiss Investment Promotion Agency in China. Fax:+41-kloc-0/-249 3133.

Total number of pages in this fax: 2

_________________________

Dear Ms. Jaana Pekkara,

We learned from the Swiss Business Guide to China that your organization is helping Swiss companies to find opportunities for investment in China and business cooperation with China partners. In order to establish business relations with your company and attract Swiss companies to invest here, we are writing to introduce our city, as one of the open cities in Liaoning Province, China, and also ourselves. Trade commission or something, as a government initiative to promote business relations with foreign companies.

Our committee provides advice and assistance to companies seeking to export services, commodities and import commodities and services abroad. We also assist foreign-invested enterprises to establish joint ventures and go through the examination and approval procedures for joint ventures and wholly foreign-owned enterprises. Our committee can provide companies with information about the world market and specific business opportunities, and organize trade delegations, seminars and business briefings.

Our Committee promotes and encourages other countries to invest in specific economic sectors, and actively promotes such investment through its network of contacts at home and abroad.

At present, we are seeking foreign investment in infrastructure, such as improving tap water system and highway construction. In addition, we will establish a leather processing zone in Tongerbao, the largest leather production and wholesale base in northern China. We welcome Swiss companies to set up companies in the fields of tanning, leather processing and sewage treatment in any form with the most preferential policies.

We are very grateful for any information about investment projects and business cooperation with enterprises, and will pass it on to anyone interested in similar projects. You are also welcome to come to our city for inspection and business inspection.

If you have any questions, please feel free to contact us.

Thank you for your attention and look forward to your timely reply.

You are sincere,

Qi Ming Dee

Business Assistant

Department of foreign economic relations. Which city's trade commission's foreign trade correspondence includes business letters, telegrams, telex, etc.

1, business letter writing

Master the writing rules, principles and structural forms of business letters. The title is complete and appropriate, familiar with English terms in international trade, in line with English grammatical characteristics, accurate expression and timely reply.

2. Telegrams and telexes

Master the types, charging methods and composition of telegrams and telexes. Generally divided into ordinary telegrams and urgent telegrams. According to the regulations of the International Telecommunication Union, the telegram charging method is: every word in the telegram, including name and address, is charged, and each telegram (including name, address and text) contains at least 7 words, and if it is less than 7 words, it is charged according to 7 words. ? Starting from 1997, 10, 1, international business telegrams adopt the charging method of "ten yards and one", and natural words or combined words can be grouped by letters and numbers according to their meanings. 1, establish business relationship

Introduce the types and steps of import and export trade, and master how to write letters and telegrams about establishing business relations.

2. Questions and answers

Grasp several basic prices of import and export trade, write relevant letters and telegrams, and be familiar with the common sentence patterns of inquiry and reply.

3. Offer and delivery

Master two kinds of offers: firm offer and virtual offer, how to make an offer and deliver goods, and how to write relevant letters and telegrams.

4. Counter-offer, counter-offer and acceptance

Master the skills of counter-offer and counter-offer, understand what an effective promise is, and master the common sentence patterns of writing relevant letters and telegrams, counter-offer and promise.

5. Ordering and signing contracts

Understand the general matters contained in purchase orders and contracts, and master the common sentence patterns of writing related letters and telegrams and ordering and signing contracts.

Step 6 pack

Understand the purpose and form of packaging, what is reasonable packaging and shipping marks, and master the common sentence patterns of writing related letters and telegrams and packaging.

7. Ships

Understand the types, tools and bills of lading of shipment, and master the writing and common sentence patterns of shipping-related letters and telegrams.

8. Payment and settlement

Master several commonly used payment terms and settlement methods, master the writing of relevant letters and telegrams, and the common sentence patterns of payment and settlement.

9. Insurance

Understand the types of risks and losses, common insurance clauses and policies; Master the writing of related letters and telegrams, as well as the common sentence patterns of insurance.

10 commodity inspection

Understand the types, terms and documents of commodity inspection; Master the writing of related letters and telegrams, and common sentence patterns in commodity inspection.

1 1. Complaints, claims, claim settlement and arbitration

Understand the relevant knowledge, master the writing of relevant letters and telegrams and common sentence patterns.

12, agency, special trade, economic and technical cooperation

Understand the relevant knowledge, master the writing of relevant letters and telegrams and common sentence patterns. In foreign-related economic activities, foreign trade correspondence plays the role of communication and exchange. As a commonly used English practical style, it plays an important role in promoting international traders to further explore the international market and develop foreign trade.

Foreign trade correspondence business Foreign trade correspondence integrates English writing and international trade business knowledge, and mainly cultivates students' ability of understanding, translating and writing foreign trade correspondence. Different from ordinary letters, foreign trade correspondence has its unique stylistic features in language, content, attitude and format, and it also needs to learn common sense of cross-cultural communication. Therefore, only by understanding the basic requirements and stylistic features of foreign trade correspondence writing and mastering the principles and skills of writing can we better communicate and negotiate with foreign businessmen and lay the foundation for successful transactions. With the development of office automation and information technology, computers communicate and automate through the Internet. E-mail is widely used to exchange information, which greatly accelerates the speed of information dissemination and is more convenient to use. In this article, we introduce one of the most common formats in business letters-head bump. The main feature is that each line is written from the top left, often using open punctuation, that is, except for the message part, other parts only use punctuation when necessary. There is a blank line between paragraphs in the letter.

1. Prefix 2. Number (initials of the author) and date III. The address in the envelope. Theme V. Title VI. Opening remarks seven. Text 8. Conclusion 9. X. signature XI. attachment