In their daily work and life, people often have to write a note and hand it to the other party (individual or unit) as proof. This kind of note used as a voucher is called a slip. Commonly used receipts include receipts, IOUs, collar notes, message notes, leave requests, IOUs, etc.

Notes are widely used and only contain a few words, but you must not be careless, especially when they involve names, places, times, and numbers (including phone numbers). Once they are wrong or omitted, it will cause harm to others and yourself. trouble. Therefore, it is of great significance to write all kinds of documents well.

Notes

When writing documents for external use, use the full name of the other party's unit. If it is an item, the name, specifications, and quantity must be written down; if it is money, the amount must be written in capital letters to prevent alteration. There should be no blank space before the number, and quantifiers should be written after the number, such as "yuan", "piece", "double", "jin", etc. If the text in the note really needs to be changed, a seal must be stamped on the altered place to show responsibility.

When writing notes, the handwriting must be correct and clear, and must be written with a pen or brush.

There are ten taboos when writing notes:

One taboo is to leave too much blank space. The space between the content part of the document and the signature and signature is too large, and it is easy for the holder to add other content, or cut out the original content and add new content in the blank space.

Second, avoid unclear distinction between uppercase and lowercase letters. When writing a note, if there are only lowercase letters and no uppercase letters; or the decimal point position is inaccurate, there is a space in front of the number; or the uppercase and lowercase letters do not match, it is easy to be held. Some people add numbers or modify them, which may even lead to civil disputes.

Three avoidances include writing in faded ink. Notes written with ballpoint pens or other easily fading inks will become blurred if improperly stored, damp or soaked in water, leaving an opportunity for someone with ulterior motives to apply chemical agents.

Four taboos are not to write the date of the receipt. If a document does not indicate a date, once a dispute occurs, it is often difficult to ascertain the truth, and it is also easy to cause difficulties in determining the statute of limitations.

The content of the five taboos is unclear. In some documents, "buy" is written as "sell", "receive" is written as "pay", "lend" is written as "borrow", etc., which can easily confuse right and wrong.

Six taboos include not writing all the names. If there is a surname but no surname on the document, or there is a name but no surname, it will leave the other party with an excuse to cheat and default on the bill.

Seven taboos are not checking carefully. Documents written by others or written by the other party should be carefully considered and carefully reviewed, and should not be signed or stamped haphazardly.

The eight taboos are to use homophones and synonyms. Do not use homophones, synonyms or words with multiple meanings to replace names, otherwise disputes with unclear responsibilities may easily occur. The name on the ID card shall prevail and it shall have legal validity.

Nine bogey seals are not standardized. If someone else writes or signs on their behalf, and I only put a fingerprint on it, it will be difficult to determine responsibility when a dispute arises.

Ten taboos include not asking for the receipt when repaying the loan. When repaying the loan, if the other party says that he cannot find the IOU at the moment, you should ask him to write a receipt and keep it, so as not to leave any hidden dangers in the future.

In short, once a treaty is signed, it will generally be binding on the parties to the contract, especially treaties of an economic nature. Therefore, whether the articles are written accurately and whether the rights and obligations are strictly and completely defined are related to the vital interests of the parties and affect the judgment and identification of the merits when a dispute occurs. Therefore, when writing a note, you must be careful and careful, be familiar with the format and writing methods of various types of notes, and never take it lightly.