Reliable electronic signature (source: electronic signature)
Generally, the electronic seal can be used through a reliable third-party electronic signature platform.
1. Register users and authenticate.
When users apply for an electronic seal on a qualified third-party platform, they will also apply for a digital certificate, and the user's seal will use this digital certificate. Digital certificates are very similar to ID cards and need to be issued and verified by trusted organizations.
According to Article 16 of the Electronic Signature Law, if the electronic signature needs third-party authentication, the legally established electronic authentication service provider shall provide authentication services. This institution is the CA institution. After the user completes the authentication, the certificate can be issued.
Example of authentication link (source: e-sign treasure)
The system automatically completes the process of identity authentication, opening authoritative data sources and generating electronic seals. Electronic identity is also certified by CA authorized by the state, which is equivalent to the filing form of entity seal.
Therefore, the application of electronic seal is safe and reliable, which can ensure that the electronic contract has legal effect after signing.
2. Create an electronic signature
Take our platform as an example. On the e-sign electronic contract platform, after the user registers the enterprise and completes the identity authentication, the official seal of the enterprise with legal effect can be automatically generated.
Example of electronic signature (source: electronic signature)
Considering that the electronic official seal used by enterprises can be divided into electronic legal name seal, electronic finance seal, electronic invoice seal, electronic contract seal and so on. Third-party electronic signature platforms generally support custom creation of electronic seals.
Users can customize the creation of electronic seals by uploading and creating template seals locally.
Local upload: the administrator of the corporate seal can upload the picture of the corporate seal. After the platform audit, the background of the seal will be transparent, and a reliable electronic official seal will be generated, which can be used for electronic contract signing.
Template seal: enterprises can customize the seal content (seal text, size, color, etc.). ).
Customized set seal (source: e-sign)
Step 3 Use electronic signatures
Taking our platform as an example, users can use electronic signature and electronic seal on the electronic contract signing page, such as single-page signature, multi-page signature, riding seal and other stamp forms. At the same time, it also supports electronic seal functions such as one-click batch seal.
Use electronic signature (source: electronic signature)
For example, in the process of electronic bidding, a reliable electronic signature can be used to stamp the electronic official seal, which has the same legal effect as the physical seal, is efficient, safe and controllable, and saves enterprise costs.
Electronic contract stamping process (source: e-sign treasure)
4. Managing electronic signatures
Since this is a virtual digital file, the generated electronic seal is usually stored in a third-party cloud or entity ukey.
Ukey example (source: e-sign treasure)
In addition, for the management of electronic seals, a seal administrator can be appointed. No one has the right to use the electronic seal except the seal administrator; The parent company can manage the electronic seals of the subsidiaries in a unified way, and the printing records of the subsidiaries can be traced back, thus reducing the printing risk.