1. The general affairs department is responsible for the dispatch of vehicles of the head office. The management of vehicles dispatched by the on-site person in charge of each site is the responsibility of the dedicated driver or the custodian, and his name should be reported to each on-site unit. company. All vehicle fee payment, inspection, insurance, license renewal and other business and various information are all responsible and kept by the General Affairs Division. When necessary, other units can cooperate and assist in processing.
2. Responsibilities of the custodian (exclusive driver): 1. Carry out daily vehicle inspection and maintenance. 2. After get off work, the vehicle should be parked in the designated place, the door should be locked, and the car key should be handed over to the general affairs unit or the person in charge of each site (the exclusive driver should keep it by himself). 3. Check daily whether the mileage registered on the "Vehicle Usage Record Form" matches the actual mileage used (excluding official vehicles), and fill out the "Monthly Report of Vehicle Usage Record" and "Monthly Report of Maintenance and Repair Records" and "Motorcycle Usage Record Monthly Report". Photocopies of each monthly report should be submitted to the supervisor of the General Affairs Section for review before the fifth day of the following month. If there are any abnormal usage conditions, the supervisor of the General Affairs Section will report to the superior.
3. Apply for the use of official vehicles according to the following procedures: 1. Except for the exclusive personnel allocated cars and motorcycles by the company, any employee who needs to use a car or motorcycle for official duties must first fill out the "Vehicle" "Use Application Form" shall be submitted to the supervisor at the associate level (inclusive) or above of the directly affiliated department or the on-site person in charge for approval and will be handed over to the vehicle custodian for use after being reported to the supervisor of the general affairs unit. 2. When official cars or motorcycles are borrowed for non-official reasons, they shall be handed over by the custodian of the vehicle for use after being approved by the supervisor at manager level or above or the on-site person in charge and transferred to the Executive Vice President. 3. When borrowing a supervisor's official car, you must first obtain the supervisor's signature and consent, and then apply according to the provisions of point 1 of this case before you can use it. 4. Vehicle usage regulations: 1. Drunk driving is strictly prohibited. 2. Drivers should have a driving license, perform basic inspections before driving, keep the vehicle clean after driving, and report any abnormalities in vehicle conditions at any time.
Legal basis:
"Vehicle Maintenance and Management System"
Article 3 Vehicle repair and maintenance shall be under unified management and fixed-point repair and maintenance. The designated manufacturers select the best two from the purchased manufacturers.
Article 4 Logistics is responsible for the repair and maintenance management of company vehicles.
Article 5 Driver Responsibilities (1) Daily inspection, maintenance and upkeep to ensure safe driving of the vehicle; (2) Regular cleaning of the vehicle to keep the inside and outside of the vehicle clean; (3) Regular maintenance of the vehicle ; (4) If the vehicle needs repair and maintenance, submit an application for repair and maintenance and fill out the "Vehicle Repair and Maintenance Application"; (5) Responsible for the annual vehicle inspection.
Article 8 Vehicle repair and maintenance shall be carried out in accordance with the principle of “apply for approval first and then repair”. Without approval, the driver cannot perform repairs and maintenance on the vehicle without authorization.
Article 9 Vehicle Repair and Maintenance Procedures (1) The driver submits a repair or maintenance report and fills out the "Vehicle Maintenance Application"; (2) The team leader conducts on-site verification of the vehicle repair and maintenance items to determine the repair and maintenance requirements Maintenance items and sign opinions; (3) The logistics specialist will work with the team leader to inquire about vehicle maintenance items, and put forward preliminary suggestions for maintenance manufacturers and maintenance amounts in accordance with the principle of high quality and low price; (4) After using the vehicle After the leader signs, it shall be reported to the leader in charge for approval; if the inquiry amount exceeds 5,000 yuan, it shall be reported to the general manager for approval. (5) The driver takes the "Vehicle Repair and Maintenance Application" to the designated manufacturer for repair or maintenance; (6) After the vehicle repair or maintenance is completed and the driver passes the inspection, he will sign and confirm the materials used, labor hours, etc. on the maintenance list and replace it. The spare parts shall be handed over to the team leader for inspection and registration and safekeeping. If it is an overhaul, the signature of the team leader is also required.
Article 10. During the repair or maintenance process of a vehicle, if the repair scope exceeds the scope determined in the "Vehicle Repair and Maintenance Application", the driver should promptly go through the repair application approval procedures in accordance with the vehicle repair and maintenance procedures.
Article 11 If a vehicle needs to be repaired or parts replaced under special circumstances such as a breakdown on the way out or in another place, the logistics department should be notified in time, and the repair can only be carried out with the consent of the leader in charge. After returning to the unit, the driver should complete the procedures according to the procedures.