1. Clarify the theme and pay attention to the details of signature and seal. (1) When sending a letter, the subject must be clear, that is, who sent it to whom and for what. Don't make a long speech, the content is not clear.

(2) At the letter signing office, if an individual wants to sign, not only the name should be printed, but also the company or enterprise should be sealed by the unit and signed by the legal representative or authorized representative. Pay special attention to preparing two copies. In addition to signing or sealing the receipt, put two copies together, sign or seal at the riding seam, express one copy and keep one for yourself.

2. It is best to choose EMS. From the long-term habit, choose postal express. Some government agencies and office buildings give priority to EMS couriers in and out of receiving and sending goods, and their outlets cover a wide range, so they can inquire about the dynamic situation of receiving and sending goods, especially they can obtain written and appropriate bills as evidence. Another important reason is that using EMS has become a judicial practice.

3. Pay attention to fill in the express delivery form.

(1) The full name of the company shall be truthfully filled in. If the sender and recipient are individuals, please write their full names, not their previous names, flower names, birth names, etc.

(2) the address should be written in detail, preferably to the house number. If the recipient is a company, and its registered address is inconsistent with the actual business address, it is best to send a copy to both addresses, which not only increases the chance of signing, but also does not give the other party an excuse for not being at the address and not receiving it.

4. The name of the internal personnel must be filled in with the name of the written letter to be sent. If the name of the letter is not specific, you can also highly summarize the specific content of the letter, what to fill in the name of the insider and who sent the letter. If the other party doesn't sign for this piece and returns it, keep the receipt, don't open the mail, and keep it safe.

5. Grasp the mailing time and obtain the delivery certificate. In order to ensure the limitation of relevant litigation, the mailing time must be filled in accurately and completely, and the courier is required to affix a postmark to prove the delivery time. Be sure to keep this document. And after the express delivery, track and query the mailing situation of the express delivery, whether to sign for it, etc. Upon receipt, the other party immediately contacts the postal express hotline and asks for a suitable express bill.

6. The whole process of video mail delivery. When necessary, you can use mobile phones or other video equipment to record the whole process of signing, filling in the express bill, loading, sealing and express delivery, so as to prevent the other party from raising objections to the received content.

7. Notarization can be carried out as appropriate. For some particularly important mails, you can apply to the local notary office for postal notarization according to the situation. That is to say, the notary office notarizes the name, content, package, seal and delivery of the above letters on the express mail to prove that the written letters with specific contents have been delivered.