Gb/t 9704- 1999

Edited by Secretariat of the State Council Office.

2000 1 1 month

1 range

This scope stipulates the common paper requirements, printing requirements, arrangement and marking rules of various elements in official documents of state administrative organs.

This standard applies to official documents issued by state administrative organs at all levels. Other official documents can be implemented by reference. The format of official documents printed in minority languages can be implemented with reference to the relevant provisions of this standard.

2 reference standard

The clauses contained in the following standards constitute the clauses of this standard by reference in this standard. At the time of publication of this standard, all versions shown are valid. All standards will be revised, and all parties using this standard should explore the possibility of using the latest version of the following standards.

GB/T 148- 1997 paper size for printing, writing and drawing

3 definition

This standard adopts the following definitions.

3. 1

A unit of length used to identify the horizontal distance in a document. A word refers to the space occupied by a Chinese character.

Line 3.2

A unit of length used to identify the longitudinal distance in a document. This standard takes the height of No.3 plus the distance of 7/8 times the height of No.3 as the baseline; The official document standard takes the height of No.2 plus the distance of 7/8 times the height of No.2 as the baseline.

4 main technical indicators of official document paper

Paper for official documents generally uses adhesive tape printing paper or carbon copy paper, the paper weight is 60g/m2-80g/m2 ... The whiteness of the paper is 85%-90%, the transverse folding endurance is ≥ 15 times, the opacity is ≥85%, and the PH value is 7.5-9.5.

5 document paper format and layout size

5. 1 document paper size

The official document paper is A4 paper specified in GB/T 148, and its finished product size is 2 10 mm× 297 mm. See GB/T 148 for the allowable size deviation.

5.2 Dimensions of document margins and editing center

The top (upper white edge) of official document paper is: 37 mm1mm.

The opening (left white edge) of official document paper is: 28 mm1mm.

The center size is: 156 mm×225mm (excluding page numbers).

Six-color images in official documents

The colors of pictures and texts not specified in official documents are all black.

7 typesetting specifications and printing requirements

7. 1 Typesetting Specification

The text is copied in font 3. If there are subtitles in the text, subtitle No.3 can be in font or bold, with 22 lines on each side and 28 words in each line.

7.2 plate making requirements

The layout is clean without bottom ash, and the handwriting is clear without line breaks. Size standard, the center of the plate is not inclined, and the error is not more than1mm.

7.3 Printing requirements

Double-sided printing; The page number is set correctly, and the error on both sides is less than 2mm. Black ink should reach BL100%, and red ink should reach Y80%% and M80%%. The printed matter is solid and uniform; Literally, it is not flowered, white or broken.

7.4 Binding requirements

The official document should be bound on the left side, so as not to lose pages. The cover and block of the official document do not fall off, and the back is flat and empty. The error between two page numbers shall not exceed 4 mm. For saddle stitch or flat stitch, the eye distance between the two nail saws is up and down the book block 1/4, and the allowable error is 4 mm. The distance between the flat stitch saw and the book is 3 mm ~ 5 mm; No rotten nails, missing nails and heavy nails, and the stitches are flat and firm; The posterior spine cannot be separated. After cutting, the size error of the product is 65438±0mm, and the four angles form 90 degrees, without stubble and defect.

8 identification rules of elements in official documents

This standard divides the elements that make up a document into three parts: eyebrow, theme and version.

All elements above the red reverse line on the front page of the official document (the width is the same as the center of the version, that is, 156mm) are collectively called eyebrows; All elements placed below the red reverse line (excluding) and between the subject words (excluding) are collectively called subjects; The elements below the subject words are collectively referred to as version notes.

8. 1 frown

8. 1. 1 document number

The serial number of a document is the order of each document when several copies of the same manuscript are printed.

Number. If you need to identify the serial number of the official document, use Arabic numerals to identify the number 1 in the upper left corner of the editing center.

8. 1.2 confidentiality level and duration

If you need to identify the security level, use No.3 bold type, and the top box is identified in the upper right corner of the version center.

In line 1, there is1between the two words; If it is necessary to mark both the classification and the confidentiality period, it shall be marked in bold type No.3, and the top box shall be marked in line 1 in the upper right corner of the edition, and the classification and the confidentiality period shall be separated by "★".

8. 1.3 urgency

If it is necessary to identify the degree of urgency, use bold type No.3, and the top box is identified in the upper right corner of the center of the plate.

In line 1, there is1between the two words; If it is necessary to determine the secret level and urgency, mark the top box of the secret level on the 1 line in the upper right corner of the blackboard. If the security level needs to be determined, it shall be marked in bold type No.3, with the top box marked in the upper right corner of the chessboard 1 line and the emergency top box marked in the upper right corner of the chessboard for 2 lines.

8. 1。 4. Identification of the issuing institution

It consists of the full name or standardized abbreviation of the issuing authority followed by "document"; For some specific

Official documents can only identify the full name or standardized abbreviation of the issuing authority. The top edge of the issuing authority logo is 25 mm to the top edge of the plate heart, and the top edge of the issuing authority logo to the top edge of the plate heart is 80 mm for the submitted official documents. If you need to identify the serial number, classification, confidentiality period and urgency of the official documents, you can mark them in two rows above the issuing authority logo (see Figure 3).

The logo of the issuing authority is suggested to use the small standard Song Ti and red logo. The font size shall be determined by the issuing authority according to the principle of striking and beautiful appearance, but generally it shall be less than 22 mm× 15mm (height× width).

When writing jointly, the name of the organizer should be in front, and the word "document" should be placed on the right side of the name of the issuing institution, arranged in the middle of the top and bottom; If there are too many joint writing organs, it is necessary to ensure that the front page of the official document displays the text.

8. 1.5 Document number

The document number consists of the word, year and serial number of the issuing authority. Logo of license issuing agency

Empty 2 lines, with No.3 imitation song style, arranged in the middle; The year and serial number are identified by Arabic numerals; The year should be marked with the full name, enclosed by hexagon "]"; The serial number is not composed of pseudo-numbers (that is, 1 is not composed of O0 1), and the word "no" is not added.

A red reverse line with the same width as the plate center is printed 4mm below the issuing authority.

8. 1.6 Issuer

The official documents submitted shall indicate the name of the issuer and be arranged side by side on the right side of the document number. The space on the left is document number 1, and the space on the right is issuer name1; The issuer uses No.3 imitation song style, followed by a full-width colon, and the name of the issuer is marked with No.3 italics after the colon.

If there is more than one issuer, the name of the issuer of the organizer shall be placed in the line 1, and other signatories shall sign it.

The name of the organizer shall be arranged in the order of the issuing authority from the second line under the name of the issuer of the organizer.

Move the red reverse line down in turn, so that the document number and the name of the last issuer should be the same.

In the same row, and make the red reflection line 4 mm away from it.

8.2 main body

8.2. 1 official document title

There are two lines under the red reverse line, which can be arranged in the center with one or more lines in the font with small mark No.2; When returning lines, the meaning of words should be complete, the arrangement should be symmetrical and the spacing should be appropriate. 8.2.2 Main delivery authority

There is a line of 1 under the title, and the top box on the left side is marked with No.3 imitation song style, and it is still the top box when it returns; The name of the last major delivery organization is followed by a full-width colon. If there are too many names of the main sending agency, so that the main body of the document cannot be displayed on the front page, the name of the main sending agency should be moved below the subject words in the edition and above the cc, and the identification method is the same as that of the cc.

Document body

There are L lines under the name of the main delivery organization, leaving 2 words for each natural section, and the top line is back. Numbers and years cannot be returned.

8.2.4 Attachments

If there are attachments in the official document, the word "attachment" shall be marked with No.3 imitation font, followed by a full-width colon and name. If the serial number of the attachment is available, please use Arabic numerals (such as "Attachment: 1). ××××××"); No punctuation is added after the attachment name. Attachments should be bound together with the text of the official document, and marked with "Attachment" at the top box of L line in the upper left corner of the attachment, and the serial number should be marked if there is a serial number; The number and name of the attachment should be consistent. If the attachment and the document body cannot be bound together, the document number should be indicated in the top box of L line in the upper left corner of the attachment, and the attachment (or with serial number) should be indicated later.

8.2.5 Written date

Mark the year, month and day with Chinese characters; "Zero" is written as "O"; See 8.2.6 for the marking position of writing date.

8.2.6 Effective identification of official documents

Effective marking of official documents is a form of expression to prove the effectiveness of official documents. It includes the seal of the issuing authority or the name of the signatory. There are two kinds of effective signs of official documents, one is how a single issuing authority recognizes official documents, and the other is how a joint issuing authority recognizes official documents.

8.2.6. 1 Single Issue Seal

The official document issued by a single agency does not sign the name of the issuing agency at the countersignature, but only marks the date. The date written is four words on the right; Stamp should be within L lines of the text, the writing time should be straight and centered, and the stamp should be red.

When there is no text in the lower arc of the seal, the lower set method is adopted, that is, the lower arc is only pressed on the date of writing;

When there are words under the seal, the middle method is adopted, that is, the center line of the seal is pressed on the date of writing.

8.2.6.2 joint seal

When joint writing needs to be stamped with two seals, the date should be written, with 7 words left and right; The seal of the organizer is in front; Both seals are dated, and the seal is red. Only by using the same stamping method can we ensure the orderly arrangement of seals. The two seals do not intersect or are tangent to each other, and the distance between them is not more than 3mm.

When joint writing needs to be stamped with more than three seals, in order to prevent blank seals, the names of the issuing organs (abbreviated as) should be arranged in the corresponding positions in the order of stamping, and stamped or overprinted on them. The seal of the organizer is in the front, with a maximum of 3 pieces in each row, and the two ends shall not exceed the core; If there are one or two seals in the last row, they are all in the middle; Seals do not intersect or are tangent to each other; At the bottom of the last row of seals, the two words on the right indicate the writing time.

Special case description of 8.2.6.3

When the blank space left after document typesetting can't accommodate the position of the seal, measures should be taken to adjust the line spacing and word spacing to ensure that the seal and the text are on the same side, and the method of marking "this page has no text" should not be adopted.

annotate

If there is any comment on the official document, it should be marked with 1 line in brackets with "Fang Song Ti" No.3 and "Left Space" No.2 under the written date.

Version 8.3

8.3. 1 keywords

"Subject words" are marked in bold font No.3 in the box in the upper left corner, followed by a full-width colon; The prefix uses the No.3 subtitle Song Hippo Chef; There are 1 words between the titles.

cc authorities

If there is a copy of the official document, it should be L-line under the theme; There are 1 words on the left and right, marked "CC" with No.3 imitation song, followed by a full-width colon; Cc authorities are separated by commas, and aligned with the cc authorities after the colon when returning; Add a period after the last cc office. If the main sending organ moves under the subject words, the identification method is the same as that of the cc organ.

8.3.3 Release organization and release date

Located under the cc office (there is no cc office under the subject word), occupying the position of L line; Imitate the song style with number 3. The left space of the issuing authority is L, and the issuing date is 1. The date of issuance shall be subject to the date when the official document goes to press, and shall be identified by Arabic numerals.

Reverse line in version 8.3.4

Add a reverse line under each element in the stamp with the same width as the stamp.

8.3.5 Location of seal

The seal should be placed on the last side of the official document (seal 4), and the last element of the seal should be placed on the last line.

Page 9

Marked with white Arabic numerals with the number 4.5, placed on the bottom line of the center of the plate.

Put a No.4 word line on the left and right of the number, and the word line is 7mm away from the lower edge of the plate center. Single page number is L in the right space, and double page number is 1 in the left space. Blank pages and pages after blank pages do not identify page numbers.

10 table in official document

If you need to attach a page to the official document, the page number should be placed on the left side of the A4 paper table, the single page number should be placed in the lower left corner of the table, the double page number should be placed in the upper left corner of the table, the single page number header is on the reserved side, and the double page number header is on the incision side.

If the document needs to be attached with an A3 paper form, and the last page is an A3 paper form, the third and fourth envelopes (page numbers are not required) should be blank, and the A3 paper form should be pasted before the third envelope instead of the last page (fourth envelope) of the document.

1 1 The specific format of the official document

1 1. 1 letter format

The distance between the top edge of the name of the issuing authority and the top edge of the page is 30mm, so it is recommended to use a small standard song style, and the font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a Wuwen line (thick at the top and thin at the bottom), and 20mm from the next page is a Wuwen line (thick at the top and thick at the bottom), both of which are 170mm long. There are 28 words in the middle of each line. Page numbers are not displayed on the home page. The name and double line of the issuing authority are printed in red. The document number is located at the top of the right edge of the version center, under the Wuwen line 1. An empty L line under the file number indicates the file title. If you need to determine the level of confidentiality or urgency, you can put it in the top box at the left edge of the L-line version center under the Wuwen line. This standard explains the identification method of other elements between two lines from the corresponding elements.

1 1.2 command format

The command sign consists of the name of the issuing authority plus "command" or "command", and the font size is determined by the issuing authority. The upper edge of the command sign is located above the center of the sign.

The edge is 20mm, and there are two lines of center identification number in the lower edge; There are two lines of identification text under the order number;

The blank line 1 at the bottom of the text indicates the issuer's signature, and the blank line 2 at the left of the signature indicates the issuer's position; The position of the publisher of jointly issued instructions or orders shall be marked with the full name. Under the signer's signature stamp, the line 1 and the word 2 on the right indicate the date of writing. Other elements are explained from the relevant elements in this standard.

1 1.3 meeting minutes format

The identification of meeting minutes consists of "meeting minutes". Its identification bit

Same as 8. L.4, in small red font, the font size shall be determined by the issuing authority. The minutes of the meeting were not stamped. Other elements are explained from the relevant elements in this standard.

12 style

See Figure1for the margins and center dimensions of A4 document paper; See Figure 2 for the layout of the front page of official documents;

See Figure 3 for the layout of the first page of the submitted official document; See Figure 4 for the layout of the last page of the official document; At the end of the joint document

Page layout 1 as shown in Figure 5; See figure 6 for layout 2 on the last page of the joint document. ?

+++++++++++++++++++

The standard "layout setting" of official documents of state administrative organs is required. : National standard: 1. The official document paper is A4 paper. The text uses No.3 imitation song style, with 22 lines on each side and 28 words in each line. ...

The standard "layout setting" of official documents of state administrative organs is required. : Open a blank document, set the page: 1, set the "margins" above: 3.7 cm below: 3.5 cm left: 2. ...

The standard format of official documents of state government agencies cannot be arranged in 22 lines with 28 words per line? : 1. This is because of the difference between word typesetting and WPS typesetting in publishing industry. First, the height of type in publishing industry is smaller than that of word font, and it is imitated by No.3. ...

What is the standard format of official documents of state government agencies? : What font and font size do you use? The following are the requirements: 1. File layout size (1) file margins and page size. ...

National Official Document Standard: Official Document Format of National Administrative Organs GB/T 9704- 1999, edited by Secretariat of the State Council Office, 2000. ...

Date of writing of official documents of state administrative organs: Yes, Arabic numerals can be used uniformly. "Official Document Format of Party and Government Organs" (officially implemented on July 20 12/day) national standard (GB/T 97 ...

According to the national official document format, the forms of numerical serial numbers can be "(1)", "1" and "(1)", in which brackets and black dots are full-width or ...: the structural hierarchy in the official document body generally does not exceed four levels, and its hierarchical serial numbers can be "1" and "sequentially. ...

Provisions on attachments in the official document format of state administrative organs: If an official document has attachments, the word "attachment" should be marked in the left margin at the bottom of the text, followed by a full-width colon and name. If the attachment has a serial number, please use it. ...

What is the standard font size and font of official documents? : The standard text of national official documents uses No.3 imitation song style. If there is a subtitle in the text, subtitle No.3 can be in song style or in bold, generally 22 lines per side, each line. ...

National Official Document Standard: Official Document Format of State Administrative Organs compiled by Secretariat of General Office of the State Council GB/T 9704- 1999. ...