1. The necessary format requirements for official documents (referred to as three elements): title, body, and imprint.

(1) The title of an official document consists of three parts: the issuing authority, the reason for issuing the document, and the type of official document, which are called the "three elements" of the official document title.

(2) Text: This is the main body of the official document. It describes the specific content of the official document and is the most important part of the official document.

(3) Printing imprint: consists of the name of the issuing agency, the date of issuance and two horizontal lines. There is one word left blank for the issuing authority, and one word left blank for the printing and issuing time. It is typed in No. 3 imitation Song font. The issuance time is expressed in Arabic numerals and the year cannot be abbreviated. If the text is in ascending order, the word "print" is printed after the date of issuance; if the text is in parallel text, the word "print" is printed after the date of issuance.

2. Requirements for font and size of official documents:

(1) Titles are generally written in No. 2 Song font, arranged in two empty lines under the red dividing line, and divided into one or more lines. The rows should be arranged in the center; when returning to the row, the meaning of the words should be complete, the arrangement should be symmetrical, the length should be appropriate, and the spacing should be appropriate. The title should be arranged in a trapezoid or diamond shape.

(2) Text: The main text must be displayed on the homepage of the official document. Generally, No. 3 imitation Song style characters are used, and they are arranged on the line below the name of the main sending agency. Each natural paragraph has two characters left blank and returns to the top grid of the line. The ordinal numbers of the structural levels in the text can be marked with "1." Imitation Song font annotation.

(3) The logo of the issuing authority should be arranged in the center, with a distance of 35mm from the upper edge to the upper edge of the center of the page. It is recommended to use small-scale Song fonts in red, with the principles of eye-catching, beautiful and solemn.

(4) Unless otherwise specified, all elements of the official document format are generally written in No. 3 imitation Song font. Appropriate adjustments may be made under specific circumstances.

(5) If the degree of urgency needs to be marked, generally use size 3 bold fonts, and the top grid should be arranged in the upper left corner of the center of the page; if it is necessary to mark the number, confidentiality level, confidentiality period, and degree of urgency at the same time, follow the number, number, and The order of confidentiality level, confidentiality period, and urgency is arranged in separate rows from top to bottom.

Extended information:

Specific format:

1. Letter format

The distance between the upper edge of the name of the issuing organization and the upper page edge It is 30mm, and it is recommended to use small-script Song fonts. The font size is determined by the issuing authority; 4mm below the full name of the issuing authority is a military line (thick at the top and thin at the bottom), and 20mm from the bottom edge is a civil and military line (thin at the top and thick at the bottom). Both line lengths are 170mm. There are 28 characters in the center of each line. The name of the issuing agency and the double line are printed in red. The identification method of each element between the two lines is explained from the corresponding elements of this standard.

2. Command format

The command mark consists of the name of the issuing agency plus "order" or "order", with red small letters in Song font, and the font size is determined by the issuing agency. The upper edge of the command mark is 20mm away from the upper edge of the center of the plate, and there are 2 empty lines at the lower edge to mark the command number in the center.

There are 2 lines left blank under the order number to identify the main text; 4 words left blank in the next line of the text to identify the signature of the issuer, and 2 words left blank on the signature seal to identify the issuer’s position; a jointly issued order or the issuer’s position of the order The full name should be indicated. There are two words in the right space below the signature of the issuer to indicate the time when the document was written. The method of identifying the distributing authority is the same as that of the copying authority. Other elements are explained from the relevant elements of this standard.

3. Meeting minutes format

The meeting minutes logo consists of “××××× meeting minutes”. The logo position is the same as that of 8.1.4, with red small markings in Song font, and the font size is determined by the issuing authority. Other elements are explained from the relevant elements of this standard.

Reference material: Baidu Encyclopedia-Official Document Format