Meeting minutes are transcripts of the meeting. Generally used for more important and formal meetings. Its function is to accurately reflect the situation of the meeting and serve as a kind of historical data for organizing meeting documents, summarizing experience, research work, etc. for reference. More important meetings have one or more note takers.

Requirements for meeting minutes:

1. Accurately state the name of the meeting (the full name must be written), the time and place of the meeting, and the nature of the meeting.

2. Write down in detail the host of the meeting, the number of people who should be present and those who actually attended the meeting, the number of people who are absent, late or leave early, their names and positions, and the name of the recorder. If it is a mass meeting, just record the objects and total number of participants, as well as the more important leadership members who attended the meeting. If some important meetings are attended by people from different units, a signature book should be set up and attendees should be asked to sign their names, units, positions, etc.

3. Faithfully record the speeches and related developments at the meeting. The content of the speeches at the meeting is the focus of the record. Other meeting dynamics, such as interruptions during speeches, laughter, applause, temporary interruptions and other important venue conditions, etc., should also be recorded.

Recorded speeches can be divided into summary and full text. Most meetings only need to record the main points of speeches, that is, the issues that the speaker talked about, the basic views and main facts and conclusions of each issue, and the attitude towards other people's speeches, etc., in summary style. There is no need to "record everything you hear" . For some particularly important meetings or speeches by particularly important people, it is necessary to write down the entire content. If there is a tape recorder, you can record first and then sort out the full text after the meeting; if there is no recording condition, a stenographer should be responsible for recording; if there is no stenographer, you can assign a few more people who can remember quickly to take charge of recording, so that they can proofread and supplement each other after the meeting.

4. Record the results of the meeting, such as the decisions, resolutions or voting of the meeting.

Meeting minutes must be faithful to the facts and must not contain any personal emotions of the recorder, nor should intentional additions or deletions of speech content be allowed.

Meeting minutes are generally not suitable for public release. If they need to be published, the review and approval of the speaker should be obtained