The first floor mentioned charges, so I’ll give you two templates.
Company Financial Management System
Article 1 In order to strengthen the company's financial work, give full play to the role of finance in the company's operation and management and improve economic efficiency, these regulations are specially formulated.
Article 2 The functions of the company’s financial department are:
(1) Conscientiously implement the relevant national financial management systems.
(2) Establish and improve various rules and regulations for financial management, prepare financial plans, strengthen operating accounting management, reflect and analyze the implementation of financial plans, and inspect and supervise financial disciplines.
(3) Actively serve the operation and management and promote the company to achieve better economic benefits.
(4) Practice economy and rational use of funds.
(5) Reasonably allocate the company's income and complete the required taxes and management fees in a timely manner.
(6) Understand the relevant institutions and finance, taxation, and banking departments, inspect financial work, proactively provide relevant information, and truthfully report the situation.
(7) Complete other tasks assigned by the company.
Article 3 The company’s finance department is composed of chief accountant, accountant, cashier and audit staff.
Before there was a full-time chief accountant, the responsibilities of the chief accountant were borne by part-time accountants.
Article 4 All departments and employees of the company must abide by these regulations when handling financial and accounting affairs.
Finance job responsibilities
Article 5 The chief accountant is responsible for organizing the following work of the company:
(1) Preparation and implementation of budgets and financial revenue and expenditure plans , credit plan, formulate fund raising and use plans, open up financial resources, and use funds effectively;
(2) Carry out cost and expense forecasting, planning, control, accounting, analysis and assessment, and urge the relevant departments of the company to reduce costs consumption, save costs, and improve economic efficiency;
(3) Establish and improve the economic accounting system and use financial accounting data to analyze economic activities:
(4) Undertake other tasks assigned by the company leaders Work.
Article 6 The main responsibilities of accounting are:
(1) In accordance with the provisions of the national accounting system, accounting, review, and reimbursement procedures must be complete and figures accurate, Keep accounts clear and submit accounts on time.
(2) In accordance with the principles of economic accounting, conduct regular inspections and analyze the implementation of the company's finances, costs and profits, tap the potential for increasing revenue and reducing expenditures, assess the effectiveness of the use of funds, and promptly provide rational suggestions to the general manager, and act well Company advisor.
(3) Properly keep accounting vouchers, accounting books, accounting statements and other accounting materials.
(4) Complete other tasks assigned by the general manager or the deputy general manager in charge.
Article 7 The main job responsibilities of the cashier are:
(1) Conscientiously implement the cash management system.
(2) Strictly implement the cash limit on inventory. The excess must be deposited in the bank in a timely manner. Cash will not be withdrawn or IOUs will be used to cover cash.
(3) Establish and improve various cash cashier accounts, and strictly review cash receipts and payment vouchers.
(4) Strict check management system and prepare check usage procedures. The use of checks must be signed by the general manager before they can take effect. (5) Actively cooperate with the bank in reconciliation and reimbursement work.
(6) Cooperate with the accountant to handle various accounting transactions.
(7) Complete other tasks assigned by the general manager or the deputy general manager in charge.
Article 8 The main responsibilities of auditing are:
(1) Conscientiously implement the relevant audit management systems.
(2) Supervise the implementation of the company's financial plan, final accounts, extra-budgetary fund receipts and expenditures, and various economic activities related to financial receipts and expenditures and their economic benefits.
(3) Check in detail whether the company’s various financial-related figures, amounts, deadlines, procedures, etc. are accurate.
(4) Review the company's planning materials, contracts and other relevant economic information in order to understand the situation, discover problems and accumulate evidence.
(5) Correct errors and shortcomings in financial work and standardize the company's economic behavior.
(6) Propose improvement suggestions and measures for the causes of problems in the company's financial work.
(7) Complete other tasks assigned by the general manager or the deputy general manager in charge.
Financial Work Management
Article 9 The fiscal year begins on January 1st and ends on December 31st.
Article 10 Accounting vouchers, accounting books, accounting statements and other accounting materials must be true, accurate, complete and comply with the provisions of the accounting system.
Article 11 Financial staff must fill in or obtain original vouchers when handling accounting matters, and prepare accounting vouchers based on the audited original vouchers. Accountants and cashiers must sign on accounting vouchers.
Article 12 The financial staff shall work with a designated person from the general manager’s office to conduct regular financial inspections to ensure that the accounting records are consistent with physical objects and payments.
Article 13 Financial staff should prepare accounting statements based on account book records and submit them to the general manager and relevant departments. Accounting statements are prepared and submitted by the accountant once a month.
Accounting statements must be signed or stamped by the accountant.
Article 14 The financial staff shall exercise accounting supervision over the company.
Financial staff will not accept original vouchers that are untrue or illegal; original vouchers with inaccurate or incomplete records will be returned and required to be corrected and supplemented.
Article 15: When financial staff find that the accounting records are inconsistent with physical objects and funds, they should promptly report in writing to the general manager or the deputy general manager in charge, and request to find out the reasons and deal with them.
Financial staff do not have the authority to handle the above matters on their own.
Article 16: Financial work shall establish an internal audit system and conduct internal audit.
Cashiers may not concurrently be in charge of auditing, keeping accounting files, and registering accounts of income, expenses, claims, and debts.
Article 17 Financial audit shall be conducted once every quarter. Auditors conduct audits based on audit matters and make audit reports and submit them to the general manager.
Article 18 When financial staff are transferred or resign, they must complete the handover procedures with the person who takes over.
The handover procedures for financial staff shall be supervised by the director of the general manager’s office and the deputy general manager in charge.
Check Management
Article 19 Checks shall be kept by a person designated by the cashier or general manager. When using a check, a "Check Collection Form" must be presented, approved and signed by the general manager, and then the check should be sealed with the approved amount, stamped, filled with date, purpose, and registration number, and the recipient should sign on the check collection book for future reference. .
Article 20 After the check is paid, the check stub shall be presented. The invoice shall be signed by the person handling the payment, verified by the accountant (the purchased items shall be signed by the custodian), and approved by the general manager. Fill in the amount correctly and hand it over to the cashier after completion. The cashier uniformly prepares the voucher number and registers the bank account number according to regulations. The original check recipient cancels the check on the "check receipt slip" and the registration book.
Article 21 When the financial personnel settle accounts at the end of the month, they will transfer the receivables with the "check receipt slip", and deduct it from the salary when paying wages. If the salary deduction for the current month is insufficient, it will be deferred month by month. After the salary is deducted, the employer will complete the reimbursement procedures before repaying the salary.
Article 22: For the amount that is short of reimbursement, the financial staff must promptly urge the reimbursement and handle it according to the provisions of Article 21 by the end of the month.
Whenever the cumulative income exceeds 10,000 yuan or the cash income exceeds 5,000 yuan within a week, the accountant or cashier should report to the general manager in writing. All funds that have nothing to do with the company's business, regardless of the amount, will be reported to the general manager in writing by the person in charge.
Article 23 Within two days of any amount of more than 1,000 yuan entering the bank account, the accountant or cashier shall report it in writing to the general manager.
Article 24 Every payment made by the company’s financial personnel (including public and private loans) must be signed by the general manager, regardless of the amount. The general manager should be notified by the financial staff when he is out. With approval, payment can be made first and then the signature can be reissued.
Cash Management
Article 25 The company may use cash within the following scope:
(1) Staff salaries, allowances and bonuses;
(2) Remuneration for personal services;
(3) Travel expenses that must be carried by business travelers;
(4) Sporadic expenses below the settlement starting point;
< p>(5) Other expenses approved by the general manager.The starting point for settlement in the preceding paragraph is set at 100 yuan, and adjustments to the settlement regulations shall be determined by the general manager.
Article 26 In addition to Article 25 of these regulations, financial personnel shall pay the personal payment exceeding the limit of cash use by check; if it is really necessary to pay the full amount in cash, the amount shall be paid by the accountant. After review and approval by the general manager, cash payment will be made.
Article 27 The company’s fixed assets, office supplies, labor insurance, welfare and other work supplies must be settled by transfer, and cash is not allowed.
Article 28 The limit of cash on hand required for daily sporadic expenses is 2,000 yuan. The excess should be deposited in the bank.
Article 29 Cash payments by financial personnel can be made from the company's cash limit on hand or withdrawn from bank deposits, and are not allowed to be paid directly from cash income (i.e., sitting expenses).
If support is really needed due to special circumstances, it should be reported to the general manager for approval in advance.
Article 30 When financial personnel withdraw cash from the bank, they must fill out the "Cash Receipt Form" and indicate the purpose and amount. The withdrawal must be approved by the general manager.
Article 31 If a company employee needs to borrow cash for work, he or she must fill in a "Loan Form" and submit it to the accountant for approval and signature before borrowing. If the repayment period is exceeded, it will be transferred to receivables and will be deducted from the salary of the current month.
Article 32 If Article 25 of these regulations is met, the application shall be based on invoices, salary slips, travel expense slips and valid reimbursement or payment vouchers recognized by the company, signed by the person in charge, reviewed by the accountant, and reviewed by the general manager. Cash payment is made by cashier upon approval.
Article 33 After the invoice and reimbursement form is approved by the general manager, it will be reviewed by the accountant, signed by the person handling it, the amount and quantity are correct, and the accounting voucher will be filled in.
Article 34: The financial staff will prepare employee salary schedules based on the monthly salary information provided by the general manager’s office and various departments, and submit them to the deputy general manager for review, signed by the general manager, and financial staff on time. Withdraw funds, pay wages for the month, fill in accounting vouchers, and handle accounting.
Article 35: Travel expenses and various subsidy forms (including payment forms) shall be signed by the department director. The accounting review time and number of days are correct and reported to the deputy general manager in charge for review, and then sent to the general manager for signature. Fill out the voucher, hand it over to the cashier for payment, and go through accounting procedures.
Article 36 No matter what kind of remittance, financial personnel must review the "Remittance Advice", which must be signed by the handler, department director, and general manager. Accounting review relevant vouchers.
Article 37 Cashiers should establish and improve cash accounts and record cash payments one by one. The accounts should be cleared daily and settled monthly, and the accounts should be settled daily and the accounts should be consistent.
Accounting File Management
Article 38 All the company’s accounting vouchers, accounting books, accounting statements, accounting documents and other data with preservation value should be archived.
Article 39 Accounting vouchers should be bound into a volume on a monthly basis and in numbered order, indicating the month, quarter, start and end of the year, number, and number of documents, and should be signed and sealed by the accountant and relevant personnel (Including document making, review, accounting, and supervision), the general manager shall appoint a designated person to archive and preserve the documents, and they shall be bound before archiving.
Article 40 Accounting statements should be divided into monthly, quarterly and annual reports, filed on time, kept by a designated person designated by the general manager, and classified into categories.
Article 41 Accounting files are not allowed to be taken out. Any review, copying or excerpting of accounting files must be approved by the general manager.
Penalty Measures
Article 42: If any of the following circumstances occurs, the financial personnel will be warned and 1-3 times of their monthly salary will be withheld:
( 1) Using cash beyond the prescribed scope or limit or retaining cash beyond the approved amount of cash on hand;
(2) Using vouchers that do not comply with the provisions of the financial accounting system to replace bank deposits or cash on hand;
p>
(3) Misappropriating or borrowing other people’s funds (including cash) or making payments without approval;
(4) Using accounts to withdraw cash for other units and individuals;< /p>
(5) Spending cash without approval or not according to the approved range and limit;
(6) Keeping off-book funds or using company funds as personal savings of financial personnel Deposited in a bank;
(7) Those who violate the provisions of these regulations and are determined to be punished.
Article 43 If any of the following circumstances occurs, the financial personnel shall be dismissed.
(1) Violating the financial system and causing serious confusion in financial work;
(2) Refusing to provide or providing false accounting vouchers, accounting statements, and documents;
>(3) Forging, altering, falsely reporting, destroying or concealing accounting vouchers and accounting books;
(4) Taking advantage of one’s position to illegally possess or falsely claim or defraud the company’s property ;
(5) Fraud, malpractice, illegal personal gain, leaking secrets and embezzling company funds;
(6) Serious mistakes occurring within the scope of work or due to dereliction of duty. The company's interests suffer losses;
(7) Those who commit other dereliction of duty and serious mistakes should be dismissed.
Administrative Management System
Employee Office System
In order to strengthen management, strictly enforce discipline, maximize efficiency, and create first-class service quality, the following regulations are formulated:
1. Stick to your job, meet the requirements of the management office in terms of quality and quantity, and complete your respective responsibilities. If you are not qualified for the job and the residents report serious opinions, the management office has the right to transfer from the original position or dismissal.
2. If the management office or residents’ property is damaged, compensation will be paid based on the extent of the damage and wages will be withheld.
3. Tools, machines and equipment of the management office are not allowed to be loaned out without the consent of the management office or office.
4. You are not allowed to read newspapers, chat, or use communication devices during working hours; you should work hard to learn business knowledge and related knowledge in your spare time.
5. You are not allowed to engage in paid labor services other than your own job in the residential area during working hours.
6. It is strictly prohibited to ask for property, eat, take or other bad behaviors from owners and residents.
7. Serve residents enthusiastically, thoughtfully, proactively and efficiently, rely on strict and proper management based on laws and regulations, and never be rude, indifferent or indifferent.
Civilized office system
1. Employees should do their jobs well with a serious and responsible attitude and a rigorous and pragmatic style, and work should be efficient.
2. Employees should consciously abide by the management office's work and rest time, strictly implement labor discipline, do not be late for work, do not leave early, and are not allowed to leave their posts privately in the middle. They should indicate their whereabouts when going to work. If you are unable to go to work due to personal matters or illness, you must ask for leave in advance.
3. Pay attention to politeness and appearance. Employees' clothing is solemn, generous and clean.
4. Smoking is strictly prohibited in all offices and conference rooms.
5. Keep the office environment beautiful and clean, and do not throw away debris at will.
6. Protect public property and save water and electricity.
7. Pay attention to waterproofing, anti-theft and safe production.
8. Keep quiet during office hours. Chatting, joking, loud noises and quarreling are not allowed.
9. Strictly demand yourself and abide by the company's rules and regulations.
10. Violators of the above provisions will be subject to financial penalties in accordance with the regulations of the management office.
Office duty system
In order to handle emergencies in a timely manner and maintain normal production and life order in the community, this system is formulated:
1. Personnel on duty: Company Personnel below the manager level of each department should be on duty.
2. Duty location: Company Customer Service Center.
3. Duty hours: Monday to Sunday 18:00-20:30.
4. Personnel on duty should fill in the duty registration form, indicating the person on duty, the start and end time of duty, the duty situation, etc.
5. Personnel on duty must handle various emergencies in a timely manner. If there is a major incident that is difficult to handle, you should report it to the company manager in a timely manner and request the relevant departments to assist in handling it.
6. Personnel on duty must stick to their posts and are not allowed to leave their posts without permission. If losses are caused as a result, the parties involved will be held accountable.
7. If the person on duty is unable to participate in duty due to work or illness, he should arrange a shift adjustment in advance and report to the office. If it cannot be arranged in advance, mobile personnel should be found to temporarily replace it, and this should be noted on the duty registration form.
8. Additional enhanced duty arrangements will be made during national statutory holidays.
Attendance regulations
1. All employees of the company shall implement a sign-in and registration system for commuting and work.
2. All employees must sign in personally when going to and from get off work. No one is allowed to sign in on behalf of others or have others sign in on their behalf. If someone signs on behalf of others, one point will be deducted for both the person signing and the person being signed on behalf of.
3. The company's front desk clerk supervises employees' signatures on and off work, and is responsible for reporting employees' attendance to the department supervisor. The department supervisor will issue full attendance awards and fill in employee attendance forms accordingly.
4. All personnel must first report to the company before going out to handle various business matters. Special circumstances must be approved by the supervisor in advance and the front desk must be notified. Those who do not go through the approval procedures will be treated as late or absent from work.
5. Before employees go out to handle various business matters, they must state to the person in charge of the department the reason for their outing and the time they will return to the company, and go to the front desk to record their outing. Otherwise, they will be treated as going out to handle private matters. 2 points will be deducted for each discovery.
6. If you arrive 10 minutes after the start of working hours, you will be considered late and 1 point will be deducted; if you arrive more than 30 minutes later, you should apply for leave (except for those who are away on business or asking for leave and certified by the supervisor). Those who do not go through the formalities will be treated as absent from work for half a day, and half a day's salary will be deducted each time, the perfect attendance bonus for the month will be withheld, and welfare funds will be allocated. Those who leave work less than 15 minutes early will be punished as leaving early and 1 point will be deducted; those who exceed 15 minutes will be punished as being absent from work for half a day, with half a day's salary deducted, the perfect attendance bonus for the month withheld, and welfare funds allocated.
7. Anyone who goes out to attend to personal matters during working hours, once discovered, will have his perfect attendance bonus deducted for the month and be given a warning.
8. If an employee is late or leaves early for a total of 3 times within a month, 100% of the attendance bonus will be deducted. If the employee is late or leaves early for more than 5 times (including 5 times), he will be given a warning and will be converted into one day of personal leave. For each additional 3 times will be converted into one day of personal leave. Those who have perfect attendance every month will receive a perfect attendance award of 5 points.
9. If an employee is absent from work for half a day without any reason, the perfect attendance bonus for the month will be withheld, an additional fine of RMB 100 will be imposed, and a warning will be given. If the employee is absent from work for 1 day or more, the employee will be deducted from the salary at twice the daily wage. deduction; those who are absent from work for a total of 3 days per month will have their wages deducted for that month and will be given a demerit; those who are absent from work for more than one week without reason will be removed from the company. Employees' sick leave (sick leave form required from the hospital) and personal leave must be requested in advance from the department supervisor and submitted to the company manager for approval. If the leave is for 1 day or more, it will be deducted from the employee's average daily salary from the monthly salary.
10. Those who are late for company meetings without any reason will be deducted 5 points. If they are unable to arrive on time due to business reasons, they must ask for permission in advance. The meeting will be postponed after approval or will be absent under very special circumstances.
Advertising company business system
1. Business reporting system
1. Employees should report their work status and progress to their leaders in a timely manner, such as problems or emergencies Reports should be made immediately to the supervisor, and any adverse consequences caused by personal delays should be punished.
2. You are not allowed to use other people’s computers without your permission. Report any problems with your personal computer immediately. You are not allowed to disassemble computer hardware without permission.
3. You are not allowed to browse non-work-related websites online unless required by work or during work. It is strictly prohibited to chat online, play computer games, watch videos or do anything else unrelated to work.
4. Employees on duty on that day should check the electricity card and battery level at any time. The usage of office supplies should be reported to the person in charge for purchase in advance.
2. Office supplies management system
1. Applications for office supplies and consumables (printing paper, ink, CDs, labels) should be recorded in advance and checked at any time.
2. Save costs, develop good habits (use double-sided printing paper), and do not use company supplies for things unrelated to work.
3. Data management system
1. After the design works are confirmed, they will be classified and stored at any time. If an engraving plate is required, please mark it clearly.
2. Delete junk files on your computer regularly.
3. Check company emails regularly and handle them in a timely manner.
In addition, Tuan IDC has many product group purchases online, which are cheap and have a good reputation