The process of filing:
It is necessary to implement regular filing. Regular filing refers to filing the completed documents and materials by the clerical department or business department, and then handing them over to the archives room regularly. The handover time is generally in the first half of the second year, and some professional documents or documents of individual business units with scattered locations can be postponed to the second half of the second year.
All documents and materials that reflect the work activities of this organ and have reference and utilization value belong to the scope of filing. Original document; The documents and materials to be filed are complete; Documents and telegrams shall be merged, sorted and filed according to their contents; For archived documents and materials, it is necessary to maintain their historical ties, distinguish the preservation value, sort out and file them, and the title of the case file is concise and accurate, which is convenient for storage and utilization.
The concept of electronic documents:
Electronic document refers to the electronic data of official documents with standardized formats formed by various regions and departments through the electronic document transmission system uniformly configured by the State Council General Office. We should adhere to the principle of high-tech design. That is, the design of electronic document processing system should adopt modern advanced and applicable software editing technology and process, and fully consider the matching with computer hardware system and compatibility with other e-government operating systems.
We should adhere to the principle of intelligent design. That is, the electronic document processing system should realize the automation of material collection, text and image input, format generation, audit process, delivery, signature approval, filing, time-limited processing, message prompt and message rejection warning.
We should adhere to the principle of convenient design. It is based on the idea of computer serving people to design the official document processing flow and operation mode.