1. The document approval process is divided into several links: document drafting, revision, preliminary examination, review, endorsement and issuance, and all the links except drafting and issuance can be omitted. First, the clerk drafts the official document, and the system automatically signs the name of the drafter. After the document is drafted, it will be submitted to the section chief for review and modification. After reviewing and modifying the name, the section chief shall submit it to the director in charge for review and approval, and finally submit it to the director in charge for formal issuance. After it is signed by the director, it will be handed over to the relevant personnel to specify the file name, and it will be officially issued after registration and filing. Among them, the signatures of file modification, review, approval and issuance all use passwords to prevent irrelevant personnel from maliciously stealing the name of the leader to handle files.
Secondly, the document management process includes three main parts: document registration, document filing and document inquiry. Document registration is divided into three parts: receipt registration, dispatch registration and paper document registration.
According to the document title, document number, issuing unit, subject words and other document elements for registration. Posting refers to the documents issued through this system, and receiving refers to the documents received through the network using this system. Paper files refer to the files stored in the system through the scanner, or files that can be directly input into the system through various methods, and there are no other files in the process of sending and receiving files.
The main purpose of archival filing is to facilitate archival inquiry. The system administrator can establish a three-level directory, which can also be a first-level directory or a second-level directory, and then file the files in the corresponding directory. Archive categories can be freely divided according to the nature of the unit or file. For example, a three-level directory of "Xinjie Information Technology Co., Ltd.-Software Development Department-Office Automation Development Team" can be established, and all documents of the office automation development team can be placed in this directory, or a two-level directory of "Contract Documents-Network Engineering Contracts" can be established, and all network engineering contracts can be stored in this directory.
There are two ways to query files: conditional query and directory query. For example, you can query according to the document title, issuing unit, issuing date, issuing font size, subject words and other conditions. You don't have to enter all the conditions, just enter some. You can also query according to the archive directory, directly find the directory corresponding to the file and enter relevant conditions to query. The combination of the two query methods makes the file query very convenient.
Third, the document circulation process can transfer the documents that need to be circulated to one or several people at a time, or to all the people in a department for reading. People who read the document can put forward various opinions on the document, and sign the opinions with a password. Documents can be circulated down in turn.
Fourth, the public information part. It is mainly used to release public information such as notices, work trends and important news. , and can publish information to all people or selected people. It can also be a bulletin board for all users to exchange information.
Verb (abbreviation for verb) system management. System management is carried out by the system administrator, and the system management tools mainly include department setting, user registration and user rights allocation.
Company and department settings: the system administrator can set the names of companies and departments that use the system, as well as the connection address with the remote company office application system.
User registration: use management tools for unified registration to ensure the authenticity of the user identity of this system and facilitate system management.
User rights assignment: set user level, user's query range of files, confidentiality level, etc.
Sixth, other characteristics.
Document tracking: you can track and count who transferred the document, who went there at last, and whether each user read it.
Two-level password protection: password protection for system login, audit, signing files and other operations is password protection again, which improves the security of the system and prevents the user name from being stolen.
Personalized settings: users can freely design personalized content such as passwords and wallpapers.
The above is the basic module for developing OA. For more information about OA, please refer to: Very good, you can try it.
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