Providing general OA system can help pharmaceutical enterprises realize office automation management.
The functional characteristics of RuvarOA enterprise collaborative office platform
Lu Hua RuvarOA collaborative office platform not only inherits all the excellent features of traditional OA products, but also adds more complete functional modules on this basis, greatly expanding the application coverage.
☆ Applicable, in line with daily office habits.
Applicability is the first principle of system design. From the standpoint of end users, RuvarOA has conducted in-depth research on a series of issues such as applicable operation, business processing and function display.
Maturity and progress
The product adopts three-tier structure mode, and the system development adopts the most mature and advanced Microsoft. Net technology, the database adopts Microsoft SQL SERVER 2000, which not only ensures the high reliable operation of the current system, but also enables the system to adapt to the development of future technology and meet the ever-changing business needs.
Support workflow handwriting trace, handwritten signature and electronic official seal.
☆ Safety, reliability and stability
In actual operation, the system may contain a lot of confidential information of users, so it is necessary to strictly manage the access information. The system adopts hierarchical management, unified authorization and comprehensive security tracking to manage authority.
Openness and expansibility.
The system adopts an open and extensible module structure, which ensures that it can be easily upgraded in the future and expand other business functions on the same platform.
Highly customized.
Users can customize the organization, job role, work form, workflow, desktop display style and even some functional modules of the system.
☆ Easy to learn, easy to use and easy to manage.
The system adopts B/S, and the client accesses through IE browser. The functional design is intuitive, the operation is simple, and the complicated functional modules are all explained, so users basically don't need training.
☆ Support group office mode
Support group office, users of various institutions in the group can allow or prohibit mutual access.
☆ Support the connection with ERP system.
Open database structure, independent workflow engine and user-defined intermediate database make ERP data enter OA process, and the data after form approval and circulation can be provided to ERP system.
Introduction of Lu Hua's Ruvaloya Function
Home page of the system
Function display definition: display the required functions in the function tree on the left side of the home page, and hide the unused modules.
Desktop display definition: define desktop display information, such as announcements, news, to-do items, my tasks, my assigned tasks, latest documents, my schedule, my email, my meetings and * * * shared logs.
Shortcut definition: define common functions in the upper right corner of the desktop, such as writing emails, writing schedules, writing logs, etc.
1, process approval
Process initiation: select the corresponding work forms (such as expense application, purchase application, request for instructions report, etc.). ), fill in the corresponding column or text content, and then submit it to the next approval (processing) stage or save it in the draft.
Approval: All the work that needs to be handled (or authorized) by the current user is displayed on the system homepage or in the "My To Do" folder. When you open it, you can sign the approval opinions at the specified location, and you can modify the contents of the work order according to your authority. The ways of signing opinions include: inputting written opinions, calling common examination and approval terms, electronic signature, calling handwritten signature, stamping, etc.
You can go back to the previous link or go directly to the sponsor.
You can directly set the work to be approved as completed and notify all managers of the completion information.
If the current phase is not the last phase, the submission will automatically flow to the next phase.
If the current phase is the last phase and the actual situation needs to continue to flow, you can add subsequent phases to the workflow and continue to submit.
Monitoring and reminding: All the work done by the current user is automatically archived in the "My Completion" folder, so that you can intuitively see the processing link where each work is now, and you can send a reminder to the current work handler.
Process scheduling: If the current processor cannot handle an approval work due to process setting errors or some reasons, the work can be scheduled to others.
Close the query: users can query the completed work forms and approval contents according to the permission scope.
Statistical analysis: the system can automatically make statistics on similar forms by time period, and the statistics are limited to digital information (such as expense application, reimbursement form, etc.), and can make statistics on both completed forms and forms being processed.
2. Administrative integration
2. 1, announcement management
Issue various notices, circulars, decisions, developments, etc. In the system, announcement auditing supports at most three levels of auditing. Announcements can restrict some people's viewing and support picture titles. Click the title of the announcement to see who has read or not.
2.2, news management
To realize the functions of news release and maintenance management, you can also specify news objects, but news release does not need to be audited.
2.3. Investigation and voting
By setting the theme, you can vote online on topics that enterprises care about or pay attention to. Each topic can limit the scope of voters, each person can only vote once, and support anonymous voting. Widely used in opinion polls, voting, elections and personnel evaluation.
2.4, employee selection
When selecting typical (such as excellent) employees, you can limit the maximum number of votes for each appraiser and sort them automatically according to the results.
2.5. Important reminder
For some important events, you can set the system to automatically remind, that is, every time you log in to OA, the reminder content will automatically pop up. There can be more than one reminder, and the frequency of reminder can be every day, some days of the week or some days of the month.
2.6, go out to register
Register the current employee's going out: going out time, place, reason, return time, etc. In order to keep abreast of the trend of employees going out.
3.e-mail
As an important tool and means of information transmission and sharing, e-mail system meets the most basic communication requirements of office automation system. RuvarOA's mail module can be combined with all kinds of general mail server software, and can also be used independently internally, which realizes the seamless combination of internal mail and external mail, and provides many functions such as offline mail processing, mass sending, multi-mailbox management, automatic mail receiving, classification and archiving.
RuvarOA allows you to limit the size of your personal mailbox space, limit some accounts to send and receive POP3 emails, or monitor the outgoing email content of some accounts through background management.
4. Document Center
File classification: according to the management requirements of enterprises, different file categories can be established to store related files. You can set strict permissions for uploading, reading and deleting files. Support WORD, EXCEL, POWERPOINT, pictures and other file formats.
File upload: you can upload a single file, but also support hard disk copy of batch files, which is convenient for uploading the original massive files of enterprises.
File access: users can read or download related files according to their own rights.
5. Departmental plan
Weekly plan: arrange the weekly work plan of the department every day, and automatically rewrite the unfinished contents of last week's plan when drafting the plan. After the plan is drawn up, it will be reviewed by the department manager and then submitted to the management department for summary and release. The person in charge of departmental plan execution can put each plan in the status of "completed", "cancelled" and "incomplete" according to the plan completion, and the plan management department will put all plans in the status of "closed" and file them after the plan week.
Monthly plan: draft the monthly work objectives of the department and the planned completion plan of the corresponding objectives, and submit them to the management department for summary and release after being reviewed by the department manager. The person in charge of departmental plan execution can feed back the explanation of the completion of each plan or the analysis of the reasons for the failure according to the completion of the plan, and the plan management department will put all plans in the "closed" state and file them after the end of the plan month.
6. Task arrangement
Task arrangement realizes the arrangement and release of daily tasks, the designation of task leaders, and the unified arrangement and management of work from top to bottom and from general to sub-tasks.
Follow-up inspection: the competent leader can track the assigned tasks, so as to realize the direct and accurate monitoring and management of the task progress by the managers.
7. Work report
Users can draft daily work reports, weekly work reports, monthly work reports and other types of work reports and submit them to relevant leaders for review. Department heads and department leaders can view the report contents of all people in the department.
8. SMS
Sending, receiving and managing short messages support mass sending, and can automatically send pending notifications, reminders, meeting notifications, schedule reminders, etc. in combination with RuvarOA's internal management functions.
9. Personal office
9. 1, personal schedule: you can set personal schedule, memo and SMS automatic reminder.
9.2. Work log: personal log, which can be shared with departments, superiors or all users.
9.3 Personal Address Book: Employees' personal address book information can be imported into RuvarOA enterprise mail system.
9.4. Personal settings: personal basic information settings, signature style upload management, login password modification, process approval and schedule authorization.
9.5. Personal folders: establish a personal document center, which can establish document categories, support multiple files to be uploaded at the same time, and support file movement between folders.
10, knowledge management
Knowledge collation: classify and collate the relevant knowledge of the enterprise and submit it for review.
Knowledge review: review the submitted draft knowledge to verify the accuracy and validity of the knowledge.
Knowledge consultation: reading knowledge and commenting on it.
1 1, conference management
Including meeting room management, meeting arrangement, meeting inquiry, personnel inquiry and meeting room inquiry, meeting proposal, meeting minutes and other functions. Through the functions provided by the system, users can arrange meetings reasonably and comprehensively manage meeting minutes, and check the meeting situation, such as attendance and meeting minutes.
12, vehicle management
Vehicle registration: establish corresponding vehicle files and record the purchase and vehicle situation in detail.
Car management: car application, audit, car scheduling management; Change of delivery list; Return to register by car.
Vehicle management: register and manage vehicle maintenance, accidents and expenses.
Statistical report: Generate corresponding mileage and expense report by department, time and vehicle.
13, supply management
Material Purchase: Material managers can set inventory alarm values for various office supplies through purchase registration, which is convenient for office supplies managers to make corresponding reminders and inquiries, and is conducive to ensuring the normal inventory of office supplies.
Receiving management: register users who need office supplies and automatically deduct inventory.
Query statistics: you can make corresponding statistical queries through different channels such as departments, time periods and categories.
14, Asset Management
Equipment File: manages the detailed information of the equipment of an enterprise or department, and the fields can be customized.
Usage of equipment: The equipment can be collected, returned, transferred, maintained and cleaned.
Depreciation of Equipment: Various depreciation calculation methods are provided.
Export management: Equipment files can be exported as WORD or EXCEL documents.
15, library management
New book keeping: register the newly purchased books and materials.
My borrowing: When borrowing or returning books, the system will automatically remind you that the borrowing time has come.
Book query: you can query books by category, number and title.
Overdue loans: Check all overdue loans and send an email to remind you.
16, contract management
Contract Entry: Enter and maintain various business contract information signed by enterprises. Multiple attachments and related supplementary contracts can be attached to each contract.
Contract borrowing: management of contract borrowing application, approval and consultation process.
Termination of contract: application and approval management of termination of contract during contract performance.
Contract query: query contract information according to various conditions.
17, report center
Report template: define the categories of reports, such as financial reports and management reports; As well as the header, footer, content column, calculation method and other items of commonly used reports in different categories.
Fill in the report: fill in the contents of the relevant report, and you can choose the designated readers to submit it after completion.
Report query: View submitted classified reports according to permissions. If a new report is sent, the system will automatically send an email and pop up an interface reminder. Open reports can be converted into EXCEL files or printed directly.
18, corporate culture
18. 1, electronic forum
Users can flexibly set the forum type, forum moderator and forum user range, which can be used as the function of daily office discussion while realizing internal staff communication, greatly improving the efficiency of internal communication.
Audio and image files in MP3 and AVI formats can be uploaded directly and played directly when watching.
18.2, electronic journal
Periodical submission: users can contribute to the relevant columns of periodicals, and the system can count the total number of users' contributions.
Editorial review: periodical editors review the contributions of each column, select the manuscripts for publication, and can reject the unused manuscripts.
Periodical reading: query, read and publish electronic publications, and support full-text search.
18.3, growth process
Manage the growth process of the enterprise and display it on the desktop.
18.4, enterprise motto
Manage corporate mottos and display them on the desktop.
Welcome new colleagues
Briefly describe the information of new colleagues, and you can scroll on the desktop.
18.6, cultural and sports activities
Employees can publish information about problem activities at will and display it on the desktop.
19, frequently asked questions
RuvarOA provides some information query tools that may be used in the office process, such as perpetual calendar, long-distance area code, postal code, measurement conversion and so on. Users can add more query tools.
20. Online tool RuvarIM
RuvarOA provides an optional online tool RuvarIM for clients, which supports online one-to-one communication or simultaneous communication by multiple people, peer-to-peer file transfer, one-to-one voice call and video communication.
RuvarIM can automatically read the latest information in OA database and remind it in time, such as to-do work, new mail, etc. Users can know the latest work information that needs to be processed in OA system in time without logging in to OA.
2 1, background management
Organization management: set enterprise departments, jobs, roles, groups and group permissions.
Account management: assign and manage user login accounts, passwords, roles, groups, login IP restrictions, etc.
Form definition: the format and content of the working form used for design process approval; Support multi-page forms; You can set the accessibility rights of the form; Support for embedding script files.
Process definition: set the default processing link of the work form and define it graphically.
The handler of each process link can designate a specific person, which can be a role or position, or it can be left blank, which is selected by the author;
Multiple handlers can choose whether to sign in the process;
Support multi-directional flow direction, which can be set to be automatically selected according to conditions or selected by the author;
Each process link is assigned the operation authority on the worksheet, such as modifying the designated fields, signing opinions in the designated areas, leaving handwriting marks on the text, modifying and writing authority, etc.
Function management: according to actual needs, block unused function modules and add function links developed by users themselves.